Okaloosa County School Board — Regular Meeting, May 9, 2022 — reading text

17-02 Internal Accounts Auditing Services Contract and the Letter of Engagement to Audit School Internal funds for the Year Ended June 30, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $70,000.00 Budgeted : Yes Budget Source : General Funds – Fixed Charges – Project 9015 Recommended Action : Motion to approve the renewal of RFP 17-02 Internal Accounts Auditing Services contract awarded to Carr, Riggs & Ingram, LLC., for two additional years per the terms of the current contract the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLC., to audit  School Internal Funds for Year Ended June 30, 2022. Public Content On May 22, 2017, the School Board approved the award of RFP 17-02 Internal Accounts Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was for the performance of the School Internal Funds Audit for fiscal years 2016-2017 through 2020-2021 with the option to renew the contract for two additional years. The purpose of this agenda item is to request approval to renew the professional auditing services contract with Carr, Riggs & Ingram, LLC., to perform the School Internal Funds Audit for two additional years and to request approval of the Letter of Engagement for Fiscal Year Ending June 30, 2022. The fee remains at $70,000, consistent with previous years and will be delivered to the School Board no later than October 31, 2022. File Attachments Okaloosa School District Internal Funds 2022 Engagement Letter.pdf (301 KB) DOC_20220419154153.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Tag-On Bid: ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent)  Preferred Date : May 09, 2022 Absolute Date : May 09, 2022 Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools, effective through April 4, 2023. Public Content Request approval to tag on with ITB 22-0036 Basketball/Tennis/Play Courts Resurfacing with Line Striping and Repairs through Sarasota County Schools. The contract was awarded to Sport Surface Pros, LLC, and Stewart Tennis & Fencing, Inc., based on fixed prices, and will be used as needed basis. The contract is effective through April 4, 2023, and a copy of the award documents are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments AWARD DOCUMENTS.pdf (1,388 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda  Subject : 8.16 Tag-On Bid Over $25,000:Strategic Equipment, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $60,935.00 Budgeted : Yes Budget Source : Federal Funds, Project 3510 SFS Contract Exclusions Recommended Action : Motion to approve the purchase of Cafeteria equipment for Bluewater ES from Strategic Equipment, LLC in the amount of $60,935.00. Public Content Request approval to purchase Cafeteria equipment for Bluewater ES from Strategic Equipment, LLC in the amount of $60,935.00. The purchase is made through Osceola County Schools bid #SDOC-22-B-077-LH. Funds will be paid from Federal Funds, Project 3510 SFS Contract Exclusions, and a copy of the quote is attached. For additional information, please contact Steve Anderson, Program Director, School Food Service, at (850) 301-3020. File Attachments Strategic Equipment Quote.pdf (3,384 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Tag-On Bid Purchase Over $25,000: Emerald Coast Office Products, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $27,119.24 Budgeted : Yes Budget Source : Federal Funds, Project 2454 ESSER II - Other (Triumph AI Grant Matching Funds) Recommended Action : Motion to approve the purchase of furniture in the amount of $27,119.24 for Davidson, Meigs, and Pryor Middle Schools from Emerald Coast Office Products. Public Content Request approval to purchase furniture in the amount of $27,119.24 for Davidson, Meigs and Pryor Middle Schools from Emerald Coast Office Products. The purchase will be made through State of Florida Alternate Contract #56120000-19, and will be paid from Federal Funds, Project 2454 ESSER II - Other. ESSER II is being utiized as the matching portion of the Triumph AI Grant. A copy of the quote is attached. For additional information, please contact April Branscome, Program Administrator, CTE, at (850) 833-5858. File Attachments EMERALD COAST OFFICE PRODUCTS QUOTE.pdf (231 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.18 Tag-On Bid Purchase Over $25,000: Howard Technology Solutions, presented by Vince Windham, Program Director, Purchasing, and recommended by the