Okaloosa County School Board — Regular Meeting, May 9, 2022 — reading text

Okaloosa County students in many programs, such as Booster Clubs, Band Programs, travel for state competitions, Culinary Programs, Leadership Projects, Softball Programs and classroom supplies. File Attachments Donations-2022-05-09.pdf (112 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Authorization to appropriate Federal Impact Aid Funds and make a payment in the amount of $54,231.00 to Charter Schools presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Preferred Date : May 09, 2022 Absolute Date : May 09, 2022 Fiscal Impact : Yes Dollar Amount : $54,231.00 Budgeted : Yes Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $54,231.00 to Charter Schools. Public Content The District received its second Voucher for Impact Aid Section 7003 Payments dated April 19, 2022, for the 2022 Claiming Year (Claim Filed January 2021) in the following amounts: Section 7003(b) Basic Support - Dated April 19, 2022 $ 3,649,909.00 Less First Voucher - Dated January 22, 2022 (2,027,727.00) Equals Increase Due to Second Voucher - Dated April 19, 2022 $ 1,622,182.00 Section 7003(d) Disability Support $ 327,383.00 Less First Voucher - Dated January 22, 2022 (155,897.00) Equals Increase Due to Second Voucher - Dated April 19, 2022 $ 171,486.00 Section 7003(b) Basic Support - Increase Due to Second Voucher $1,622,182.00 Section 7003(d) Disability Support - Increase Due to Second Voucher 171,486.00 Total Increase Due to Second Voucher $1,793,668.00 The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2022 claiming year. The calculation for the 2022 claiming year is based on the number of eligible student cards submitted during the 2020-2021 school year. The payments to these schools are as follows: Center 9800 - Okaloosa Academy $ 3,144.00 Center 9805 - NWFSC Collegiate High School 12,322.00 Center 9807 - Liza Jackson Preparatory School 38,765.00 Total $54,231.00 File Attachments Agenda - Fed Impact Aid 2022 Pmt 2 2022-05-09.pdf (1,001 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : No Recommended Action : Motion to approve the Check Recovery Agreement between The School Board of Okaloosa County and Safe-Chek, Inc. for NSF check recovery services. Public Content This agreement would continue to provide NSF check recovery services for Fiscal Year 2022-2023, which will again guarantee the district and schools a 100% recovery of all NSF checks, up to a maximum of $2,500.00 per check, and within a 48-hour period. Other benefits Safe-Chek has provided are quicker reimbursement turn-around-time; reimbursement of fees charged by a respective bank; successful recovery services with no additional costs; and on a daily basis, Safe-Chek notifies each school of returned items and reimbursed items. File Attachments Safe-Chek FY 2022-2023.pdf (144 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar  White 8. Consent Agenda Subject : 8.13 Renewal of RFP 17-01 External Independent Auditing Services Contract and the Letter of Engagement for the Okaloosa County School Board Financial Statement and Supplemental Information Audit for the Year Ended June 30, 2022, presented by Julie Perry, Interim Chief Financial Officer/Budgeting Director, and recommended by the Superintendent for approval. Meeting : May 9, 2022 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $80,000.00 Budgeted : Yes Budget Source : General Fund Recommended Action : Motion to approve the renewal of RFP 17-01 External Independent Auditing Services contract awarded to Carr, Riggs & Ingram, LLC., for two additional years per the terms of the current contract, the Letter of Engagement between the School Board of Okaloosa County and Carr, Riggs & Ingram, LLC., for the Okaloosa County School Board Financial Statement and Supplemental Information Audit for the Year Ended June 30, 2022. Public Content On May 22, 2017, the School Board approved the award of RFP 17-01 External Independent Auditing Services to Carr, Riggs & Ingram, LLC. The contract awarded was to perform the Independent Audit of Okaloosa District Schools Financial Statement and Supplementary Information Audit for Fiscal Years Ending 2017, 2019, and 2020 with the option to renew the contract for two additional years. The purpose of this item is to request approval to renew the professional auditing services contract with Carr, Riggs & Ingram, LLC., to perform the Financial Statement and Supplemental Information Audit for two additional years and to request approval of the Letter of Engagement for Fiscal Year Ending June 30, 2022. The fee remains at $80,000, consistent with previous years and the final audit will be delivered to the School Board no later than January 31, 2023. File Attachments Okaloosa School District 2022 Engagement Letter.pdf (317 KB) DOC_20220419154153.pdf (171 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent Motion by Diane Kelley, second by Marti Gardner. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of RFP