Okaloosa County BOCC — January 6, 2015 — Nov 18 2014 minutes — reading text

November 18, 2014 Regular Meeting The regular Tuesday meeting of the Okaloosa County Board of County Commissioners was called to order at 8:30 a.m. at the Water & Sewer Administration Building in Fort Walton Beach. Members present were Charles K. Windes, Jr., Chairman; Nathan Boyles, Vice Chairman; Wayne Harris; Carolyn Ketchel; and Trey Goodwin. Also present were J. D. Peacock II, Clerk of Courts Ad Interim; John Hofstad, Interim County Administrator; Greg Stewart, County Attorney; Gary Stanford, Finance Director; and members of the media. OATH OF OFFICE Judge Terry Ketchel administered the oath of office to Carolyn Ketchel, Commissioner for District II, and Trey Goodwin, Commissioner for District IV. PRESENTATION - BEACH SAFETY AWARD Mr. Windes asked Dino Villani, Public Safety Director, to join him at the front of the room for the award presentation. The Chairman announced Okaloosa County Beach Safety was awarded the United States Lifesaving Association Beach Safety Challenge Award in October. He said Okalcocosa County’s Beach Safety Program is like no other in the nation. All of the Okaloosa County elementary schools were visited by Buddy, the Dolphin, who teaches children how to be safe at the beach and emphasizes swimming with a buddy. COUNTY ADMINISTRATOR’S UPDATE Mr. Hofstad reported the closing on the $25 Million Series 2014 Revenue Bonds is anticipated next week. COMMISSIONER’'S MINUTE Mrs. Ketchel thanked those for making this possible and requested the determination on the County Administrator’s position be placed on the next agenda. Mr. Boyles had nothing. November 18, 2014 -1- Minute Book 72, Page 52 Okaloosa County Board of County Commissioners Mr. Goodwin thanked God, family and close friends who supported him. He said he 1looks forward to working with his fellow commissioners. Mr. Harris extended a welcome to the new commissioners, as did Mr. Windes. PUBLIC COMMENTS RELATING TO THE CURRENT AGENDA There were none. CONSENT AGENDA APPROVAL Mr. Boyles made motion, seconded by Mr. Harris, to approve the Consent Agenda. 1. BCC: Approve the appointment of Ashley Rogers as private practice attorney to the Law Library Board of Trustees 2. Finance: Budget Resolutions & Transfers (a) Resolution amending FY 2015 Budget, General Fund (FDOT Drive Sober in Destin Grant) RESOLUTION NO. 14-206 (BA #3) (b) Resolution amending FY 2015 Budget, County Transportation Trust Fund (FDOT appropriation for state highway lighting maintenance) RESOLUTION NO. 14-207 (BA #4) (¢) Resolution amending FY 2015 Budget, Capital Outlay Construction Fund (appropriations from InDyne for service charges for Eglin Air Force Base/Okaloosa County Joint Fiber Project) RESOLUTION NO. 14-208 (BA #5) (d) Resolution amending FY 2015 Budget, Road & Bridge Construction Fund (FDOT grant for installation and construction of signage and pavement marking along C.R. 4) RESOLUTION NO. 14-209 (BA #6) (e) Budget Transfer: General Fund, funding to Tax Collector for site or building evaluations for relocation in Niceville, BT-15-4 (f) Budget Transfer: E 9-1-1 Operations Fund, funding for FY 2014 encumbrance carried forward, BT-15-5 (g) Budget Transfer: County Transportation Trust Fund, Board action of Nov. 4, 2014 regarding 0ld Ebenezer Road and P J Adams Parkway, BT-15-6 3. County Administration: Authorizing Surety Land Title of Florida to prepare a quitclaim deed for the successful November 18, 2014 -2- Minute Book 72, Page 353 Okaloosa County Board of County Commissioners bidder converting his Okalocosa Island leasehold interest to fee simple title (Daniel E. Powell) RESOLUTION NO. 14-210 4. County Administration: Link to Warrants, http://www.clerkofcourts.cc/becfinance/ 5. County Administration: Approval of lease agreement between Medical Examiner and Okaloosa County 6. Facilities Maintenance: Approval to pay Systems Specialists, Inc. invoice in the amount of $3,610.00 for services rendered at the Water & Sewer Building from account #411-4101-546620 7. Information Systems: Technology Integration Group (TIG) Task Order #2 in the amount of $100,000 8. Library Cooperative: 2015 Library Cooperative Interlocal Agreement 9. Sheriff: Law Enforcement Trust Fund disbursement of $500 for Okaloosa-Walton Domestic Violence Coordinating Council 10. Public Safety: FY 2014-15 Emergency Medical Services County Grant RESOLUTION NO. 14-211 11. Public safety: FY 2014-15 Hazards Analysis Agreement 12. Public Safety: Direct payment for Airgas Invoice #9500218670 for September 2014 in the amount of $2,700.31 13. Purchasing: Contract with H&T Contractors for Tanglewood/ Overbrook Stormwater Improvement Project 14. Purchasing: Recommendation to award bid and contract for pre-engineered metal building to Jimmy Henderson II Construction Company as lowest responsive bidder with a bid of $209,477 15. Purchasing: Contract with Penn Credit Debt Collection 16. Purchasing: Recommendation to award bid for fuel to Mansfield 0il Company (gasoline and diesel fuel) 17. Purchasing: Contract with Selectron Technologies, Inc., retroactive to October 1, 2014 18. Purchasing: Contract Amendment #2 with Sirsi Corporation, retroactive to October 1, 2014 19. Public Works: Florida Boating Improvement Program project agreement with City of Valparaiso for improvements at Lincoln Park 20. Public Works: Florida Boating Improvement Program project agreement with Town of Cinco Bayou for improvements to Sea Way Street Boat Launch 21. Public Works: Amended Gulf Power underground distribution eagement to Wild Willy’s Adventure Zone 22. Public Works: Contract renewal with Florida Department of Corrections for inmate labor November 18, 2014 -3- Minute Book 72, Page 54 Okaloosa County Board of County Commissioners 5 yeas. PURCHASING - SOLICITATION FOR FEDERAL LOBBYING SERVICES Mrs. Zan Fedorak, Purchasing Manager, stated staff has prepared a Request For Qualifications (RFQ) for federal 1lobbying services. Mr. Hofstad pointed out the current contract has been in place for eight years and will expire December 31, 2014. He said staff will bring back a request to extend the current contract with Alcalde & Fay, LTD for up to sixty days. Mr. Hofstad stated there is opportunity for a commissioner to sit on the review committee. Mrs. Ketchel stated she has experience in Washington D.C. and she is willing to accept that position. (NOTE: The agenda request named Interim Administrator Hofstad and Human Resources Director Kay Godwin to this review committee.) Mr. Boyles made motion, seconded by Mr. Harris, to authorize staff to issue the RFQ for federal lobbying services and to name Mrs. Ketchel to serve on the review committee. 5 vyeas. TOURIST DEVELOPMENT - FLORIDA FISH AND WILDLIFE CONSERVATION ARTIFICIAL REEF CONSTRUCTION GRANT Mr. Jim Trifilio, Coastal Management Coordinator, requested approval of a Florida Fish and Wildlife Conservation Commission (FWC) Artificial Reef Constructicn Grant in the amount of $140,000. This grant reguires a $100,000 match which will be taken from the first percentage of the tourist tax. He advised two sites will be constructed. Mr. Harris made motion, seconded by Mr. Boyles, to approve FWC grant agreement $#13243 and to authorize the Chairman to execute the agreement and related grant documents. 5 yeas. TOURIST DEVELOPMENT - AUTHORIZATION TO ADVERTISE FOR BIDS FOR DEPLOYMENT OF DONATED MATERIALS FOR ARTIFICIAL REEFS Mr. Trifilio requested approval to advertise for bids for the deployment of donated material for the <construction of artificial reefs. He noted there are an additional $75,000 available for this project as a result of the Board’'s decision (November 4, 2014) not to sink the Tenneco. The agenda request also recommended the following individuals to the review committee: TDD Director, Coastal Management Coordinator, Marine November 18, 2014 -4- Minute Book 72, Page 55 Okaloosa County Board of County Commissioners Economic and Tourist Development Resource Coordinator, and a member of the Tourist Development Council. Mr. Harris made motion, seconded by Mr. Boyles, to approve the agenda request. Mr. Boyles asked Chairman Windes if he is interested in serving on the review committee, to which Mr. Windes replied in the affirmative. Mr. Harris amended his motion to include the appointment of Mr. Windes to the review committee. 5 yeas. PUBLIC SAFETY - INTERLOCAL AGREEMENT WITH OKALOOSA TISLAND FIRE DISTRICT Mr. Dino Villani, Public Safety Director, stated in 1993 the Board took action to pay the Okaloosa Island Fire District for fire protection services provided to the properties owned by the county, including the Boardwalk and, most recently, the Convention Center because these properties are exempt from the usual fire assessment fees. The State Auditor General noted this agreement was never memorialized in written form. Mr. Villani said the proposed document is presented to the Board for consideration to formalize the agreement in writing. Mr. Goodwin said this seems a bid outside the norm and asked if there are other interlocal agreements with fire districts to serve other county properties. Mr. Villani replied the county does have MOUs (Memorandum of Understanding) with other fire districts but no agreements. He reiterated this was a Board policy set in 1993. Chief Tilley, Okaloosa Island Fire District, gave a brief history of the payments to the district. He noted they are a very small fire district. Upon inquiry by Mr. Boyles, Mr. Villani confirmed the payment is in the budget ($33,516). Mr. Boyles made motion, seconded by Mr. Harris, to approve the interlocal agreement. 5 yeas. PUBLIC SAFETY - SERVICE AGREEMENT WITH HARRIS CORPORATION Mr. Villani requested approval of a two-year service agreement with Harris Corporation for the Maestro €3 Dispatch Radio Consoles. The annual rate for the ten consoles is $37,244.80. He noted the cost for the two-year period ($74,489.60) is in the budget. Mr. Boyles made motion, seconded by Mr. Harris, to approve this service agreement with Harris Corporation. 5 yeas. November 18, 2014 -5- Minute Book 72, Page 56 Okaloosa County Board of County Commissioners PUBLIC SAFETY - CONTRACT RENEWAL WITH TRITECH SOFTWARE SYSTEMS Mr. vVillani requested renewal of the contract with TriTech Software Systems for Computer Aided Dispatch (CAD). Mr. Harris made motion, seconded by Mr. Boyles, to approve the contract renewal. 5 yeas. PUBLIC WORKS - RE-OPEN CONTRACT Cl12-2004-PW AND AUTHORIZE FINAL PAYMENT TO TOWN OF CINCO BAYOU Mr. Jason Autrey, County Engineer, requested approval to re-open Contract C12-2004-PW with the Town of Cinco Bayou which was inadvertently closed in January 2014. The Town had previously requested to roll over its $15,000 allocation of FY 2013 Florida Boating Improvement Funds 15,000 to the FY 2014 cycle. The Town had also requested an additional $15,000 for FY 2014. The $30,000 was used to make repairs and improvements to the Sea Way Street Boat Launch. Mr. Autrey also requested reimbursement to Cinco Bayou in the amount of $30,000. Mr. Boyles made motion, seconded by Mr. Harris, to approve Mr. Autrey’s request. 5 yeas. PUBLIC WORKS - CERTIFICATION AND RECORDING OF OKALOOSA COUNTY MAINTAINED ROADWAY MAPS Mr. Autrey presented updated maps of roadways maintained by the county. Once executed by the Chairman, the maps will be recorded in the public record. Mr. Harris made motion, seconded by Mrs. Ketchel, to authorize the certification and recording of the updated maps. 5 yeas. (NOTE : The original maps will be retained in the Clerk of Courts Recording Department. The maps have been recorded in the County Maintained Road Book 3, Pages 00-31.) PUBLIC WORKS - APPOINTMENT OF TPO REPRESENTATIVES Mr. Autrey requested the Board appoint four commissioners to represent Okaloosa County on the Okaloosa-Walton Transportation Planning Organization (TPO). He noted that due to recent reapportionment, the county’s