Okaloosa County BOCC — March 18, 2013 — 2013-2014 Strategic Plan — reading text

Warning Point as required by statute d) Maintain 911 system e) Maintain current Advanced Support Emergency Medical Service program in accordance with statutes f) Maintain current level of lifeguard services on County beaches Goal 2 Improve stormwater infrastructure Objective To develop a plan for reactive infrastructure replacement which will support the need for a dedicated funding source Action/Strategies a) Investigate stormwater utility b) Prioritize failing stormwater infrastructure list c) Establish procedures for documenting catastrophic failures Goal 3 Plan for long-term space needs of all government entities, including judicial and all constitutional officers Objective To follow a program of logical space planning with an eye toward reducing rents Action/Strategies a) Workshop with all entities to ensure long-term planning for space needs b) Reduce number of rented facilities/spaces c) Create long-term plan for south county that includes remodeled Shalimar Annex d) Create long-term plan for north county that includes courthouse and Brackin Building 9 Goal 4 Reduce the number of unpaved road while increasing the number of paved roads that are resurfaced Objective To follow a program of scheduled program of paving and resurfacing roads while increasing available dollars by all reasonable means Action/Strategies a) Identify all potential funding sources b) Prioritize road pavement list c) Prioritize resurfacing/overlay list d) Prioritize base stabilization list Goal 4 Reduce the size of county government Objective To consolidate county government with an eye toward providing quality public safety, essential and quality of life services Action/Strategies a) Develop budget b) Investigate all possible revenue enhancements Goal 5 Maintain outstanding service and reaction time to County residents without an increase in funding Objective To continue the operation of the Board’s offices without seeking additional funding Action/Strategies a) Maintain existing office equipment b) Maintain existing operating costs c) Increase use of technology to minimize costs Goal 6 Continue development of the County’s RESTORE Act Program Objective To prepare Okaloosa County for opportunities available from the RESTORE Action in preparation of the disbursement of funds. Action/Strategies a) Creation of RESTORE Act Advisory Committee and commencement of regular meetings b) Hire professional firm/agent to assist with development of the County’s 5-year Plan c) Complete development of the County’s 5-year Plan consistent with the rules established by the U.S. Treasury Department d) Work in concert with members of the Consortium of Counties to better compete for projects/funds available through other RESTORE Act fund sources 10 Goal 6 Ensure the sustainability of drinking water supplies Objective To continue planning activities for the future water supply Action/Strategies a) Work closely with the Northwest Florida Water Management District (NWFMD), the US Army Corps of Engineers (USACOE) and Eglin AFB b) Seek out available funding c) Pursue strategy of utilizing direct withdrawal from the Shoal River with offline reservoir Goal 7 To fully implement the Board’s corrective action plan/response to the Auditor General’s “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013 Objective To enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines Action/Strategies a) Placement of an internal auditor position to serve, in part, as our AG’s response “compliance officer” to monitor staff performance and conduct test samplings b) Implementation of Fraud Detection and Risk Assessment Plans 11  CORRECTIONS MISSION STATEMENT The Department of Corrections ensures public safety by providing secure and cost-efficient care, custody and control of pretrial and post- conviction inmates in a clean and safe environment. We ensure that inmates are available for court and that the sentencing requirements imposed by the courts are satisfied. VISION STATEMENT Over the next five years the Department of Corrections anticipates an increased jail population proportionate to the projected population growth of the County. The Department of Corrections will respond to this challenge by: 1. Fostering ongoing cooperation among members of the Criminal Justice Community and the Public Safety Coordinating Council to more efficiently manage the jail population. 2. Employing up-to-date technology and implementing best practices learned through professional organizations networking with other jurisdictions. OPERATIONAL PHILOSOPHY We believe in being helpful, reliable, open, honest, accessible, responsive and well informed. We are problem solvers who believe in teamwork and personal commitment and who pay particular attention to cost- effectiveness and fiscal responsibility. We have respect and appreciation for the public and are dedicated to preserving their dignity and providing the highest quality services to all who live in and visit our community. 12 GOALS, OBJECTIVES & STRATEGIES Goal 1 Work with the Judiciary and other Criminal Justice System stakeholders to keep jail population at a manageable level to minimize cost burdens to our citizens Objective To maintain jail population at a level equal to or less than 564 inmates (95% of maximum design capacity) Action/Strategies a) Identify inmates with holds in other jurisdictions and expedite transfer as soon as all local charges are resolved b) Identify inmates for participation in specialty courts such as Drug Court, Veteran’s Court, and Mental Health Court and make appropriate referrals c) Seek ways to reduce time between sentencing and transfer to prison for inmates sentenced to prison d) Seek ways to expedite transfer to treatment programs for inmates ordered into such programs e) Oppose legislation that would weaken Okaloosa County’s pre- trial services programs f) Oppose legislation that would require inmates sentenced to more than one year in prison to remain in the County Jail Goal 2 Maintain staffing levels sufficient to ensure public, inmate and officer safety Objective To retain and recruit fully qualified correctional officers in order to maintain proper staffing levels Action/Strategies a) Monitor inmate population and staffing levels b) Recruit qualified correctional officers to ensure sufficient staffing levels c) Provide quality on-going training for all correctional personnel 13 Goal 3 Manage inmate medical expenditures without reducing the quality of care Objective To pursue the lowest possible cost for all inmate medical services Action/Strategies a) Continue efforts to rapidly identify medically high-cost inmates in order to expedite their case disposition b) Continue to seek third party reimbursement for inmate medical expenses c) Negotiate with local hospitals to reduce emergency and inpatient costs d) Continue to support legislative initiatives that would significantly reduce costs for inmate medical care Goal 4 Monitor legislative activity as it relates to juvenile detention Objective: To assist legal counsel with litigation regarding cost share Action/Strategies a) Review juvenile detention billing each month b) Submit challenges to the Department of Juvenile Justice each month c) Provide accurate records to legal counsel to aid in the litigation process d) Review and verify annual reconciliation reports provided by the Department of Juvenile Justice Goal 5 Reduce direct operational costs Objective To identify cost reduction strategies and methods that do not compromise public safety Action/Strategies a) Review vendor contracts to determine current applicability and potential cost reductions b) Educate staff in cost reduction methods such as energy conservation and reducing consumption – recycling and reusing products whenever possible c) Implement cost reduction methods and monitor effectiveness Goal 6 Conduct daily operations with best correctional practices Objective To maintain all applicable accreditation standards Action/Strategies a) Review Florida Model Jail Standards (FMJS) and provide necessary training and documentation to maintain standards b) Review Florida Correctional Accreditation (FCAC) Standards and Provide necessary training and documentation to maintain FCAC accreditation c) Review National Commission on Correctional Health Care (NCCHC) standards and provide necessary training and documentation to maintain NCCHC accreditation 14  COUNTY ADMINISTRATOR’S OFFICE MISSION STATEMENT The County Administrator’s Office (CAO) supports the Board in completing its mission to be responsive to the citizens of Okaloosa County by providing an appropriate level of accessible services on a cost-effective basis. The CAO manages all county departments and their staffs. VISION STATEMENT Over the next five years, the CAO envisions decreased revenue from not only ad valorem and state-sharing taxes, but also from all other revenue sources. The CAO will face increased pressure from citizens, employees and state mandates to fund all services. These challenges will be met with continued commitment to explore all funding sources for providing all necessary services efficiently and effectively. OPERATIONS PHILOSPHY The CAO believes in being helpful, reliable, open, honest, accessible, responsive and well informed. We will solve problems and will pay attention to cost-effectiveness and fiscal responsibility. We have respect and appreciation for the public and are dedicated to providing the highest quality services for all who live in and visit our community. GOALS, OBJECTIVES & STRATEGIES Goal 1 To fully implement the Board’s corrective action plan/response to the Auditor General’s “Okaloosa County Board of County Commissioners’ Oversight of the Tourist Development Council and Use of Tourist Development Taxes and Funds Received from British Petroleum” Operational Audit dated January 2013 Objective To enhance and maintain internal controls in administering assigned responsibilities in accordance with applicable laws, rules, regulations, contracts, grant agreements, and guidelines Action/Strategies c) Placement of an internal auditor position to serve, in part, as our AG’s response “compliance officer” to monitor staff performance and conduct test samplings d) Implementation of Fraud Detection and Risk Assessment Plans 15 Goal 2 Continue development