Okaloosa County BOCC — August 6, 2015 — Traffic — reading text

BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: TRANSPORTATION DEPARTMENT/PROGRAM: TRAFFIC DIVISION PROGRAM DESCRIPTION: The Traffic Engineering/Operations Division’s mission is to administer, manage, maintain and operate the Advanced Traffic Control System (ATCS), this includes the safe and efficient continuous operation of all signalized intersections. A Florida Department of Transportation (FDOT) joint program assists with the expenses associated with the administration and operations of the ATCS. The Traffic Divisions will work closely with the public, FDOT, local governments, contractors, and designers to help manage and provide within our means the safest system and highest level of service for the traveling public. REVENUE: Traffic Division is funded within the County Transportation Trust Fund. Supporting revenue of the County Transportation Trust Fund is: fuel tax, intergovernmental revenue, charges for services, miscellaneous revenues, and transfers. Additional funding for the Traffic division comes from an annual FDOT joint program. MAJOR ACCOMPLISHMENTS LAST YEAR: Ø Managed traffic signal timing and vehicle detection operations for the following FDOT construction projects: FDOT US 98 Cody Flyover, SR 123 North Flyover. Ø Implemented a travel time data collection system to monitor traffic flow through the US 98 Cody flyover construction project and to assist Hurlburt AFB with an origin destination survey between Navarra and Eglin. Ø Managed and coordinated repairs between FDOT and Information Systems for the main north south backbone fiber trunk cut in the area of the SR 123 flyover construction project. Ø Assisted FDOT in the design of traffic signals for the US 98 widening project in Destin, intersection improvements for SR 189 (Beal) and SR 393 (Mary Esther) Ø Ensure proper functionality of all components of signalized intersections; maintaining all communications equipment in both the field and office; and overseeing all construction projects in the County related to any resurfacing, signal, or utility work. Ø Purchased and installed several uninterruptable power devices at major intersections which provide backup power for signalized intersection during intermittent power outages. PROGRAM GOAL: Traffic Engineering Goals: Long Range Goal: The engineering division will continue to manage the ATCS and signalized intersections in a direction encouraging enhancement and upgrades of the existing systems. Short Range Goals: 1. Seek new technologies used in Intelligent Transportation Systems. 2. Manage existing timings and adjust as necessary. 3. Implement these newer technologies in the ATCS. 4. Seek additional video and traffic monitoring capabilities. 5. Improve traffic flow along major arterials with emphasis on peak AM and PM traffic. 6. Plan and design for a traffic operations management center. Traffic Operations Goals: Long Range Goal: The operations division will continue providing a high standard of customer service, and maintenance operations. Short Range Goals: 1. Continue working closely with citizens to maintain efficient operations. 2. Continue working closely with contractors and designers. 3. Continue meeting industry standards to maintain a high quality product. 4. Continue upgrading and integrating newer technologies into the existing ATCS. 5. Improve operations and reduce maintenance costs at critical intersections – a critical intersection is defined as one that requires law enforcement traffic control during power outages and/or equipment failures that cause flashing operation. 6. Protect and locate all underground utilities associated with the system (both fiber and copper); ensure proper functionality of all components of signalized intersections; maintain all communications equipment in both the field and office; and oversee all construction projects in the County related to any resurfacing, signal, or utility work. KEY OBJECTIVES: 1. Ensure budgetary, personnel and purchasing functions comply with County policies and procedures. 2. Provide timely and courteous assistance to citizens. 3. Provide effective and thorough review of all signal design and timing activities. 4. Continue the addition of closed circuit cameras for monitoring only traffic conditions and operations. 5. Continue to evaluate more effective alternatives for traffic signal maintenance. 6. Provide timely response to Public works, County Administrator and County Commission and requests. 7. Monitor and assess future needs for Intelligent Transportation System through use of state of the art technology. 8. Operate and maintain continuously 182 traffic control devices of which 127 are signals 43 school beacons 268 highway lights and safeguards over 100 miles of underground utilities.  PERFORMANCE MEASURES: Actual Estimated Adopted Performance Measures FY 14 FY 15 FY 16 Number of Employees 6 6 6 Input Operating Budget $170,594 $172,841 $215,084 Capital Outlay $32,200 $42,200 $79,050 Routine Intersection Inspections planned 1,718 862 1,770 Traffic Signal Timing Issue Citizen/Sheriff 102 69 0 Emergency Issue: flash or dark 102 50 0 Output Utility Locate Tickets Issued: 4569 2744 5,000 Incident: Traffic Equip Damage 20 23 0 Total Work orders 550 282 0 Efficiency Routine Intersection Inspections completed 1466 758 1,770 Utility Locate Tickets that Require Processing 1205 496 1,100 Effectivenes Routine Inspections 85% 88% 100% s Funding Ratio FDOT to County 1.56 : 1 1.79 : 1 3.07 : 1 HISTORICAL STAFFING SUMMARY: Category FY13 FY14 FY15 FY16 Full-time Administrative & Support 4 4 4 4 Full-time Management & Professional 1 1 1 1 Total 5 5 5 5 EXPENDITURES: Expenditures Budget FY13 FY14 FY15 FY16 FY15/FY16 Increase/ Category Actual Actual Original Approved +/- Decrease Personnel Services $308,436 $324,453 $341,637 $353,349 $8,733 3.4% Operating Expenses $114,622 $142,683 $172,841 $215,084 $42,243 24.4% Capital Outlay $23,326 $45,513 $43,014 $79,050 $36,036 83.8% Debt Service $0 $0 $0 $0 $0 0% Grants & Aids $0 $0 $0 $0 $0 0% Other Uses $0 $0 $0 $73,512 $0 0% Total $446,384 $512,649 $557,492 $720,995 $163,503 29.3% ACCOUNTS: FY14 FY15 FY16 FY15/FY16 Increase/ Code Category Approved Approved Approved +/- Decrease 10 SALARIES & WAGES $244,394 $253,918 $251,538 -$2,380 -0.9% Adjustment Due To Retirements 20 BENEFITS $82,445 $87,719 $101,811 $14,092 16.1% Adjustments In Stipends 34 CONTRACT SERVICES $21,000 $17,010 $17,010 $0 0% 40 TRAVEL & PER DIEM $2,950 $3,300 $3,300 $0 0% 41 COMMUNICATIONS SERVICES $2,500 $2,500 $2,500 $0 0% 42 FREIGHT & POSTAGE $1,000 $1,000 $1,000 $0 0% 43 UTILITY SERVICES $30,000 $30,000 $60,000 $30,000 100.0% Increase In Lighting Maintained By Agreement With FDOT 44 RENTS & LEASES $20 $20 $20 $0 0% 45 RISK MANAGEMENT ALLOCATION $9,526 $10,557 $8,068 -$2,489 -23.6% Provided By Risk Management 46 REPAIR & MAINTENANCE $71,719 $72,443 $93,295 $20,852 28.8% 47 PRINTING & BINDING $50 $50 $30 -$20 -40.0% 49 MISCELLANEOUS CHARGES $100 $5,500 $6,075 $575 10.5% 51 OFFICE SUPPLIES $300 $300 $300 $0 0% 52 OPERATING SUPPLIES $27,279 $26,011 $19,336 -$6,675 -25.7% Largely Fuel Savings 54 BOOKS/PUBS/SUBS & MEMBERSHIPS $950 $950 $950 $0 0% 55 TRAINING & EDUCATION EXPENSES $3,200 $3,200 $3,200 $0 0% 60 CAPITAL OUTLAY $32,200 $43,014 $79,050 $36,036 83.8% Vehicle And Replace Pole Trailer, Traffic Equipment 99 RESERVES $0 $0 $73,512 $73,512 0% Cash available for maintenance and upgrades TOTAL $529,633 $557,492 $720,995 $163,503 29.3%