Okaloosa County BOCC — January 3, 2017 — 1-3-17AgendaPkg — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET Conftract/Lease Number: NA Tracking Number: &}g » l ) ' Confractor/Lessee Name: (,w {')‘\fi é/ 7\/C Grant Funded: YES___ NO___ Purpose: 3//7’)7%)’7)\;( /Y’C’(fl ;C( v Date/Term: :3\.’ )”5 1. [ GREATER THAN $50,000 Amount: 2. [] GREATER THAN $25,000 Department; —-— \ .3. [] $25,000 OR LESS Dept. Monitor Name: Sfi)’fi )D'e)? ‘pC/‘P'lL('D Document has been reviewed and includes any attachments or exhibits. / Purchasing Review Procurement requirements are met: | Ontta__ Moz plélis oo I2-00~ 4 Purchasing Director or designee Lan-Federai-CharesPowell, DeRita Mason Risk Management Review : C{ Approved as written: W Lt Ci/(/ a/téO»VL Date: / 2' ' L‘i\I @ Risk Manager or designee Laura Porter or Krystal King — County Attorney Review 7 Approved as written: CQ’M j//d/fl//é C)(/{j’é([('/z‘_/cz Date: ‘ 2 —i L‘(~’ (fl County Attorney Gregory T. Stewart, Lynn Hoshihara, Kerry Parsons or Designee Following Okaloosa County approvail: Contract & Grant Document has been received: Date: Contracts & Grants Manager Zan Fedorak \ From: Parsons, Kerry <KParsons@ngn-tally.com> Sent: Wednesday, December 14, 2016 10:03 AM To: Zan Fedorak Cc: Hoshihara, Lynn Subject: RE: CenturyLink This is approved for legal purposes. From: Zan Fedorak [mailto:zfedorak@co.okaloosa.fl.us] Sent: Wednesday, December 14, 2016 10:54 AM To: Parsons, Kerry Cc: Hoshihara, Lynn Subject: FW: CenturyLink Loyal Advantage Agreement for IQ Internet Access Good Morning Kerry, Please see the attached document for final review. If you have already given me final approval, | do apologize. They have changed over my computer to a laptop that | am remoting into my pc at Public Works. | can’t find anything. Please bear with me. You can send a clean email if you prefer for approval. Thanks, Zan From: LarNeetra N. Jones Sent: Monday, December 12, 2016 11:28 AM To: Zan Fedorak <zfedorak@co.okaloosa.fl.us> Subject: RE: CenturyLink Loyal Advantage Agreement for IQ Internet Access Zan, Attached is the pdf v/r LarNeetra N. Jones Okaloosa County Purchasing Specialist 5479A Old Bethel Road Crestview, FL. 32536 (850)689-6964 Injones@co.okaloosa.fl.us From: Zan Fedorak Sent: Monday, December 12, 2016 10:32 AM To: LarNeetra N. Jones <Injones@co.okaloosa.fl.us> Subject: FW: CenturyLink Loyal Advantage Agreement for IQ Internet Access Zan Fedorak From: Laura Porter Sent: Thursday, December 15, 2016 3:00 PM To: Zan Fedorak Subject: FW: CenturyLink Loyal Advantage Agreement for IQ Internet Access Attachments: Okaloosa County BOCC IQ Internet Access Contract 121216.pdf Approved for Risk Management purposes. Laura J. Porter Risk Manager Risk Management Department Okaloosa County Board of County Commissioners 5649-B Old Bethel Road Crestview, FL 32539 Office: (850) 689-5979 Fax: (850) 689-5973 Email: Iporter(@co.okaloosa.fl.us Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Krystal King Sent: Thursday, December 15, 2016 8:03 AM To: Laura Porter <lporter@co.okaloosa.fl.us> Subject: FW: CenturyLink Loyal Advantage Agreement for IQ Internet Access For review. Argstal fig (kaloosa County Risk Management (850)6B9-2977 Fax (850)683-2973 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records available to the public and media upon request. Therefore, this written email communication including your email address, may be subject to public disclosure. From: Zan Fedorak Sent: Wednesday, December 14, 2016 3:57 PM To: Krystal King <kking@co.okaloosa.fl.us> Cc: Jessica Lundy <jlundy@co.okaloosa.fl.us> Subject: FW: CenturyLink Loyal Advantage Agreement for IQ Internet Access Krystal, SOLE SOURCE PURCHASE DATA SHEET >-15-16A08:34 R Date: 12/14/2014 PR No.: Requestor: Dan Sambenedetto Phone No.: 651-7570 Department/Division: Information Technology Iltem Description: Internet Provider Requesting Department's Suggested Vendor: Centurylink Vendor's Address: 1313 Blair Stone Road, Tallahassee, FL 32301 Vendor's Telephone No.: 334-318-6129 Point of Contact:_Patrick Hancock Sole Source Justification: Retaining Centurylink as our internet provider will allow the BCC to use the same Public IP addresses embedded into the BCC infrastructure for the past 20 plus years. No other company can obtain these Public IPs without authorization from CenturyLink, which under most circumstances would not be givento a competitor. Using new IP addresses would not only effect the BCC operation but the other Constitutional offices that use the BCC Public IP's. It would save hundreds of man hours and network downtime if BCC can keep the current Ré,q(‘:”esfing Dépanmenf Director Signature Date l REVIEW BY PURCHASING DEPARTMENT VERIFY IF OTHER SOURCES OF SUPPLY MEETS THIS NEED Vendor #1 Contact: Phone No.: Vendor #2 Contact: Phong No.: Vendor #3 Contact: Phone No.: Buyer Comments: Signature of Buyer Who Reviewed Date Purchasing Services Coordinator Comments: Purchasing Services Coordinator Signature Date PURCHASING MANUAL - SOLE SOURCE DETERMINATION Comments: Approve: / Disapprove: Amount of Purchase: Date: 3‘\“ ' adi /a-/c4l/L,, Purchasing Director Signature Date CENTURYLINK® LOYAL ADVANTAGE® AGREEMENT This CenturyLink Loyal Advantage Agreement (‘Agreement”) is between CenturyLink Communications, LLC fik/a Qwest Communications Company, LLC (“CenturyLink”) and Okaloosa County, Florida (“Customer”) and is effective on the date the last party signs it (“Effective Date”). CenturyLink may withdraw this offer if Customer does not execute and deliver the Agreement to CenturyLink on or before December 20, 2016 (“Cutoff Date”). Using CenturyLink’s electronic signature process for the Agreement is acceptable. OKALOOSA COUNTY, FLORIDA CENTURYLINK COMMUNICATIONS, LLC Carolyn N. Kétchel %QM Authorized Signature Wrfis Sigr"n/atb’rp /% (oM Name Typed or Printed Name Typed of Printed oA Reha )F 2F S ue Chairman Manager -~ Offer Management Title Title / / W 12 /20 //4 Date Date / /T Customer’s address for notices: Customer’s facsimile number (if applicable): Person designated for notices: 1. Services. Customer may purchase the products and services (“Services”) in service exhibits (“Service Exhibits”) attached to the Agreement. The parties agree that any notation to the “CenturyLink Total Advantage Agreement” on the Service Exhibits will be disregarded and such exhibits will be governed by the Agreement. For an interim period of time until all work is completed to update the Service Exhibits, Tariffs and other terms and conditions incorporated by attachment or reference into this Agreement, all references to Qwest Communications Company, LLC mean CenturyLink Communications, LLC. The Service Exhibits attached to the Agreement as of the Effective Date and incorporated by this reference are shown below. DOMESTIC CENTURYLINK 1Q NETWORKING SERVICE EXHIBIT ¢ LOCAL ACCESS SERVICE EXHIBIT 2. Term. Customer selects the following “Initial Term” of the Agreement: three years. (QLAGESZ). The Initial Term begins on the Effective Date. At the end of the Initial Term, the Agreement will renew on an annual basis under the same terms for up to three one- year renewal periods upon mutual written agreement between Customer and CenturyLink (a “Renewal Term”) if not terminated earlier in accordance with the Agreement. The parties may agree in writing to renew for another one-year Renewal Term at least 60 days before each Renewal Term. If Customer continues to use Services after the parties fail to renew the Agreement for the next one-year Renewal Term or after the final one-year Renewal Term, the Agreement will automatically renew on a month to month basis until either party provides 60 days’ notice to terminate the Agreement. The Initial Term and each Renewal Term are referred to as the “Term.” 3. Rates. Unless specified otherwise in a Service Exhibit, Services will receive the applicable rates specified in a Service Exhibit, valid Order Form, or CenturyLink-approved quote form, for the duration of the Initial Term. CenturyLink reserves the right to modify rates after the conclusion of each Service's minimum service period upon not less than 30 days’ prior written notice to Customer; provided that CenturyLink may reduce the foregoing notice period or modify rates or discounts prior to the conclusion of the minimum service period, as necessary, if such modification is based upon Regulatory Activity. CenturyLink also reserves the right to modify rates when the Agreement renews to the rates that are in effect at that time. If Regulatory Activity causes an increase in the rates for Customer's ordered Services that materially and adversely affects Customer, then Customer may terminate the affected Service upon 30 days’ prior written notice to CenturyLink without liability for Cancellation Charges for the affected Service, provided, however that Customer: (a) provides such notice within 30 days after the increase occurs; and (b) provides CenturyLink 30 days to cure such increase. If Customer does not provide CenturyLink such notice during the time permitted in this Section, Customer will have waived its right to terminate the affected Service under this Section. If the Agreement continues on a month to month basis, Customer will continue to receive the same rates for 90 days after the expiration of the final one-year Renewal Term. Notwithstanding anything to the contrary in a Service Exhibit, CenturyLink may modify rates to the rates that are in effect at that time after such 90 days. 4, Payment. CenturyLink may begin invoicing for specific Services as specified in the applicable Service Exhibit. Customer must pay CenturyLink all charges within 30 days after the invoice date. Any amount not paid when due is subject to late interest at the lesser of 1.5% per month or the maximum rate allowed by law. In addition to payment of charges for Services, Customer must also pay CenturyLink any applicable Taxes assessed in connection with Services. Taxes may vary and are subject to change. If Customer is exempt from any Tax, it must provide Genturylink with an appropriately completed and valid Tax exemption certificate or other evidence acceptable to CenturyLink. CenturyLink is not required to issue any exemption, credit or refund of any Tax payment for usage before Customer's submission of valid evidence of exemption. Customer may access its invoices and choose paperless invoices online through CenturyLink Control Center located at controlcenter.centurylink.com. If Customer does not choose paperless invoices through Control Center, CenturyLink may in its discretion assess a $15 MRC for each full paper invoice provided to Customer or a $2 MRC for each summary/remit only (where available) paper invoice provided to Customer. Those charges will not apply to an invoice that is not available through Control Center. Customer's payments to CenturyLink must be in the form of electronic funds transfer (via wire transfer or ACH), cash payments (via previously-approved CenturyLink processes only), or paper check. CenturyLink reserves the right to charge administrative fees when Customer’s payment preferences deviate from CenturyLink’s standard practices. 5. Confidentiality. Except to the extent required by the Florida public records act, chapter 119, F.S. or similar law, neither party Page 1 of 17 © CenturyLink. All Rights Reserved. N198621 v1.030416 CENTURYLINK® LOYAL ADVANTAGE® AGREEMENT will, without the prior written consent of the other party: (a) disclose any of the terms of the Agreement; or (b) disclose or use (except as