Fort Walton Beach Council agenda — 01-11-05 - regular — reading text

Beach Group C Championship on December 2nd and applauded their win. Dr. Pullen clarified some issues mentioned at the last meeting and addressed some of his concerns. He received clarification that the ' City Attorney will be the City' s local issuers Counsel in the bond issue but the bond counsel will be Miller, Canfield, Paddock & Stone, a Pensacola firm; that staff and the city attorney are working on the procedure for a citizen to appeal to the code enforcement board for a fine reduction; and that the land development code is being brought into compliance with the current comprehensive plan to amend the timeframe when the Municipal Planning Board Annual Report is due. Dr. Pullen wished everyone ahappy holiday. Mr. Tucker mentioned several letters received praising the Police Department and the PIO. He mentioned his intention to make a motion at the January meeting to direct the city attorney to draft the appropriate ordinance to designate council as the CRA board and to maintain the current board as an advisory group. . Mr. Campbell thanked staff for putting together a wonderful holiday parade and wished the Mayor, Council and the staff a wonderful holiday.  12- 14-04 63 MAYOR/COUNCIL ANNOUNCEMENTS cont. Mr.. Patterson thanked the citizens of Fort Walton Beach for the opportunity to represent them and expressed holiday wishes to everyone. Mr. Holmes wished everyone a safe holiday. Mayor Glover thanked Charlene Greenwald and Bonnie Nabors for their hard work in putting together the Holiday on Ice skating rink. CITY MANAGER ANNOUNCEMENTS. The City Manager thanked the Mayor and Council as leaders of the community for leading them through difficult times, and also thanked all employees for their hard work they give to the community every day. She announced the Christmas holiday closings; advised applications are being taken for the youth basketball league; and that the library is hosting family night on Friday from 6- 9 pm. ADJOURNMENT There being no further business, the meeting adjourned at 8: 15 p. m. APPROVED: MAYOR: ATTEST: CITY CLERK  CITY COUNCIL MEETING January 11, 2005 Consent Agenda Award Bid No. 05- 105 One ( 1) Katolight Emergency Stand- By Generator tgo BEBCO Generators of Birmingham, AL Council Action 1st 2nd Vote: Agenda Item Number: CA- 2  CITY OF FORT WALTON BEACH MEMORANDUM DATE: December 9, 2004 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Request to Award Bid No. 05- 105, Purchase of One Katolight Emergency Stand- By Generator SUMMARY Pursuant to Chapter 2, Section 2- 266, and procedures, Purchasing policies Fort Walton Beach Code of Ordinances, request authorization to award Bid No. 05- 105, Purchase of One Katolight Emergency Stand- By Generator, to the low responsive, responsible bidder meeting specifications, BEBCO Generators, Birmingham, Alabama, for the bid amount of $ 20, 965. 00, including optional extended warranty. If approved, funds are available in Account No. 401- 1350- 535- 6402, Utilities Fund, Sewer Collection System, Equipment, in the amount of $ 18, 780. 00, and a budget transfer will be made from the Contingency Fund Account No. 401- 1500- 536- 5501 in the amount of $ 2, 185. 00. Recommend the City Council approve the bid received from BEBCO Generators, Birmingham, Alabama, for the bid amount of $ 20, 965. 00. FIN A N C I A L D A T A 1. DEPARTMENT: Public Works 2. DIVISION: Sewer Collections 3. FUND: Utilities 4. ACCOUNT: 401- 1350- 535- 6402 5. ACCT. DESCRIPTION: Machinery and Equipment 6. FY BUDGET: 2004/ 05 7. AMOUNT BUDGETED: $ l8, 780. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: ~ Esl NO AMOUNT $ 2, 185. 00 10. FROM ACCT: 401- 1500- 536- 5501 11. TO ACCT: 401- l350- 535- 6402 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ~ ONEI BID I T E M D A T A 14. DESCRIPTION OF BID ITEM: SO Kw Generator 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ~ ONEI 16. # BID INVITATIONS SENT: 12 17. # BIDS RECEIVED: 2 18. # RESPONSIVE BIDS: 2 19. RECOMMENDED VENDOR: BEBCO Generators, Birmingham, Alabama 20. BID AWARD AMOUNT: $ 20, 965. 00 rI 21. COMMENTS: N/ A 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK ITEMS): N/ A 23. ESTIMATED PURCHASE AMOUNT: N/ A 24. BID TABULATION ATTACHED: YES I NO ADD' L MAT FDR 25. TERM OF CONTRACT: N/ A 26. BID VALID TO: 60 days 27. BID PRICE VALID FOR TERM OF CONTRACT: I YES I NO 28. WARRANTY PERIOD: Standard Warranty 2 years/ Extended Warranty 5 years 29. DELIVERY TIME: 90 days 30. STATE CONTRACT: YES I Nq 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES I Nq 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: 20 years 35. ITEM DEMO' D: YES I Nq 36. REFERENCES CHECKED: YES NO ~ 37. CONTRACT: ATTACHED ADD' l MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/ A 40. CURRENT PRICE: N/ A Collection Stern , pervisor REVIEWED & SUBMITTED BY: 6S- t::, - Date REVIEWED AND CONCUR: Date Joyce Shanahan City Manager COMMENTS: This generator will be housed at the City Field Office yard located on Hollywood Boulevard and transported to lift stations throughout the City as needed due to unanticipated power outages. In addition, the unit replaces two ( 2) 10Kw generators which are no longer in service and cannot be repaired due to age and parts availability.  City of Fort Walton Beach MEMORANDUM DATE: December 8, 2004 TO: Tom Murray Public Works Director FROM: Michael Tatum ~ Purchasing Director ~ SUBJECT: Purchase of One Katolight Emergency Standby Generator Bid # 05- 105 The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department. The following information is furnished for those items applicable to Purchasing on the Request To Award Bid Memorandum: ITEM NO.lDESCRIPTON RESPONSE 16. Number of Bids Solicited 12 17. Number of Bids Received 2 18. Number of Responsive Bids 2 24. Tabu lation Attached Yes 30. State Contract No MCT/ mhj  o o N CD Q E CD c,,) CD C Lt E. s::. .. o CD ~ 0