Fort Walton Beach Council agenda — 01-11-05 - regular — reading text

Replacement at the Fort Walton Landing and Liza Jackson Park which was damaged from Hurricane Ivan, to the lowest responsive, responsible bidder Decks- N- Such of Fort Walton Beach, FL in the total amount of $ 119, 948. 99 which includes $ 96, 243. 03 for the Landing and $ 23,705. 96 for Liza Jackson Park as outlined in the backup report. Further, authorize the City Manager to amend the contract, in an amount not to exceed $ 12, 000 for miscellaneous repairs and supplies, if necessary. Mr. Covey ~ econded motion. Council wished to know if there were funds available from grants, if it would be advantageous to consider using concrete, and whether any of the costs would be covered by insurance. The City Manager replied that up to 50/0 of the total project would be covered by the disaster relief reserve funds with 95% paid by FEMA or the State, and FEMA will only allow them to replace just what is there; that staff discussed using concrete but decided against it because they felt it would be lifted up as well as the wood by a storm as intense as the last one; and they do not have insurance for the repairs. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, and Covey, Anderson in favor. PURCHASE ONE AUT-OMATIC TRANSFER SWITCH Mr. Campbell moved to waive the formal bid process and authorize the purchase of one ( 1) Automatic Transfer Switch to the lowest responsive, responsible bidder, Rexel Southern Electric of Fort Walton Beach, FL, in the amount of $19, 300 and further request authorization to award the installation of said switch to the lowest responsive, responsible bidder, Bearden Construction Company of Fort Walton Beach, FL in the amount of $13, 500. Mr. Patterson seconded motion. Council wished to know how much. time and money is saved by waiving the formal bid process. The City Manager replied it could be up to 60 days if it went out for formal bid and they need to get this treatment plant up and running as quickly as possible, and there would be no cost savings if it went out for formal bid. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. ATHLETIC FIELD LIGHT BALLAST REPLACEMENTS Mr. Anderson moved to waive the formal bid process and request authorization to award the Athletic . Field Light Ballast Replacements, to the lowest responsive, responsible bidder Bearden Construction of Fort Walton Beach, FL in the amount of $ 21, 803. 00. Further, authorize the City Manager to amend the in amount not to exceed $ 12,000 for contract, an miscellaneous repairs and supplies, if necessary.  12- 14- 04 61 BALLAST REPLACEMENTS cont. The City Manager stated that insurance will cover a portion of the cost. The Mayor called for. the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. FULL EJECT FRONT LOADER REFUSE TRUCK Dr. 'Pullen .moved to award Bid No. 05- 102 Full Eject Front Loader Refuse Truck to the lowest responsive, responsible bidder meeting bid specifications to Great Southern PeterbUt of Jacksonville, FL in the amount of $145, 840. 37. Mr. Anderson seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favo.r. EXTEND EXISTING CONTRACT WITH HAl Mr. Campbell moved to amend the existing contract with Harbnan & Associates Inc. ( HA1) to include a preparation of a Consulting Engineer' s Report for the proposed Water and Sewer Utility Revenue bond financing in an amount not to exceed $ 35,000. 00 including reimbursable expenses. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. COMMUNITY BUDGET REQUESTS TO LEGISLATIVE DELEGATION I Mr. Tucker moved to submit the Community Budget Requests for the City of Fort Walton Beach to the Okaloosa County Legislative Delegation for consideration in their upcoming legislative session, as follows: 1. Funding assistance to extend the reuse water system from the Golf Club area to the adjacent properties of Lewis Turner Boulevard, the City Softball Complex, and the Fairground. 2. Funding to improve stormwater drainage in Eglin Parkway drainage basin. 3. Funding assistance to replace the drill tower and " burn" building at Station 7 on Lewis Turner Boulevard. 4. Support the City' s acquisition of the Fort Walton Beach Softball Complex and Fairgrounds properties. Mr. Covey seconded motion. Mr. Tucker suggested that a portion of the 42 acres 'at the Fairgrounds and Softball Complex could be used by the County for a new Judicial Center. The Mayor pointed' out that property is considered a buffer zone between the reservation and the residential and the base would not be in properties agreement with that use. The City Manager acknowledged the Mayor will formally present the requests at the Okaloosa County Legislative Delegation meeting. The Mayor called for the vote on the motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey; and Anderson in favor. COUNCIL APPOINTMENT TO CHAMBER BOARD Mr. Campbell moved to appoint Dean Covey as the Council representative on the Chamber of Commerce Board for the calendar year 2005. Mr. Tucker seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. COUNCIL APPOINTMENT TO HEAD START BOARD Mr. Tucker moved to appoint Dr. Wayne Pullen .as the Council representative on the Head Start Board for the calendar year 2005. Mr. Anderson seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor.  12- 14- 04 63: BEAUTIFICATION COMMITTEEITREE BOARD APPOINTMENT Mr:. Anderson moved to appoint Racheal Barton, 38 Ferry Road NE to the Beautification CommitteelTree Board for the unexpired term until October 24, 2005. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. HISTORIC SITES BOARD Mr. .Tucker moved to appoint Heather Wellman, 347 Hollywood Blvd., to the Historic Sites Board for the unexpired term until November 11, 2006. Mr. Anderson seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. . MUNICIPAL PLANNING BOARD REP TO VISION PLAN STEWARDSHIP COMMITTEE Mr. Anderson moved to appoint Janet Wilson to serve as the Municipal Planning Board representative on the .Vision Plan Stewardship Committee for the length of her current term until April 26, 2008. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. CRA CHAIR AND VICE-CHAIR Mr. Holmes moved to appoint Joyce Gillie Gossom as Chairman and Will Hugl\ as Vice- Chairman of the CRA for the calendar year 2005. Mr. Campbell seconded motion and it carried unanimously with Holmes, Patterson, Campbell, Tucker, Pullen, Covey, and Anderson in favor. MAYOR/COUNCIL ANNOUNCEMENTS Mr. Anderson mentioned an article that reported the FLC will recommend to the State that more growth management be done regionally and they are looking at the WFRPC to help with growth management decisions. He reported it was also mentioned at an encroachment briefing at the base that the WFRPC is sponsoring a joint land use study for the area to help the base address the en~ roachment issues ( a of the article will be placed in Council boxes). copy Mr. Anderson also mentioned the NWFLC is sponsoring NW Florida Days at the state capital in February commented the city has never participated and noted there is a planning meeting on I Monday December 20th. The City Manager stated a staff member will attend the meeting to I determine what is involved and evaluate whether or not the city should participate. Mr. Anderson noted the c.ity achieved its goal of $ 10, 000 for the united way campaign and gave a pat on the back. to the employees for their participation. He also noted that the City Slickers Co- Ed softball team won the City of Fort Walton