Okaloosa County BOCC — February 11, 2013 — FAA AIP Grant Oversight Risk Assessment Sponsor Checklist w/attachments — reading text

Federal Aviation Administration AIP Grant Oversight Risk Assessment Sponsor Certification Checklist Airport Sponsors: Below is a list of questions designed to assist the FAA with assessing current policies, procedures, and infrastructure in place within your control environment. Please take a few moments to complete the checklist by selecting all that apply to your environment. Once the ch ecklist is completed, please sign and return a copy to the relevant FAA project manager. A. Airport Sponsor Name and Airports Owned or Operated by the Sponsor Okaloosa County Board of County Commissioners: Northwest Florida Regional Airport Information apply to the Hear hata Introduction: The purpose of this document is to assess whether the airport sponsor has policies, procedures, and Technology infrastructure supporting the categories below. Please read each section and checkmark all that Sponsor. Upon completion of this form, please return it to the Federal Aviation Administration. i ue Vi Sponsor has a documented Procurement Process. vi Procurement process document outlines the roles and responsibilities of each individual involved in processing procurement transactions. This section should also include specific segregation of duties of individuals' responsibilities and necessary authorizations and approvals. Wi Procurement process document specifies which individuals have been authorized to approve procurement transactions. Procurement process document outlines data retention requirements, Follows State Law Procurement process document outlines purchase card usage and authorizations (if applicable). Procurement process document outlines processes for goods and services receipt and acknowledgement. Procurement process document outlines processes for invoice reconciliations and exception handling. INSINN Procurement process document has been reviewed and updated within the last 3 years. M71 |Sponsor has a documented Grants Oversight Process. | Grants Oversight process document outlines specific steps for gathering documents requested for grant applications. This includes the scope of project, cost estimates, projected timelines of completion, and necessary internal approvals. Process document also includes steps for validating the accuracy of requested documentation and process for submission to the grantor. Grants Oversight process document outlines roles and responsibilities for managing grant funds. This includes coordination and communication of progress reports and completion schedules with the grantor in accordance with grant specifications. Process document also includes detailed steps regarding the oversight, management, and proper usage of funds toward the awarded project. Grants Oversight process document outlines specific steps for grant closeout. This includes the preparation and submission of required FAA forms, progress reports, and other documents required by grant award. Process document also includes steps for validating the accuracy of required forms prior to submission to the grantor. Grants Oversight process document outlines specific steps for grant records management. This includes invoice and receipt retention, maintenance of all progress reports, time schedules, and any additional documentation in accordance with grant specifications. i [Disbursement process document outlines the specific steps involved in the disbursement process. Steps should document the support required in order to make a disbursement. Example items include purchase order, invoice, and other necessary authorizations. J |Disbursement process document outlines which individuals have been authorized to release disbursements. This section should also include specific segregation of duties of individuals' responsibilities and necessary authorizations and approvals for disbursing funds. [Zl [Disbursement process document outlines procedures for reconciliations, Disbursement process document has been reviewed and updated within the last 3 years. MJ |Sponsor has a documented Business Continuity Process. \¥1_ [Business Continuity process document outlines contingency plans in the case of disaster, Business Continuity process document outlines contingency plans in the event of resource turnover. This includes the loss of 2 or more key resources heavily involved in normal business operations, including leading teams, approving expenditures and procurement, and overseeing Sponsor projects. A Business Continuity process document outlines a list of emergency contacts in the case of disaster. Business Continuity process document outlines data retention requirements (i.e. data backup requirements, storage requirements, etc), Follows State Law Business Continuity process document specifies instructions for resuming operations in the case of disaster. & vi ) [Business Continuity process document has been reviewed and updated within the last 3 years, - ul a M (AO i i in ay UES L] Sponsor utilizes manual ‘methods to ‘conduct business. - __|Sponsor communicates with contractors via phone cail or manual hand-written letters. -__|Sponsor retains documentation through manual paper trail and storage cabinets. MJ |Sponsor utilizes a mix of manual and electronic methods to conduct business. - Sponsor communicates with contractors via phone, as well as e-mail. - [Sponsor retains documentation manually, as well as electronically. (J |Sponsor utilizes electronic methods to conduct business. - _|Sponsor communicates with contractors via e-mail. -__ {Sponsor retains documentation electronically. Ta an i Sree i a B. I certify that the — information regarding the Sponsor named in field A is accurate and represents the airport sponsors existing internal controls, Don R. Amunds, Chairman Airport Sponsor Signature C. Laccept the certification submitted by the airport sponsor and believe it to be accurate based on my professional (judgment. Responsible FAA Staff Signature Date Jon Morris From: Dino Villani Sent: Wednesday, March 27, 2013 1:10 PM To: Jon Morris Subject: FW: Line of Succession importance: High John, This is what Brenda needed. We sent it to her for the file, Thanks. From: Randy McDaniel Sent: Wednesday, March 27, 2013 1:08 PM To: Brenda L. Bailey Ce: Dino Villani Subject: Line of Succession Importance: High Brenda this Is the line of succession as identified on page 30 of the Okaloosa County Comprehensive Emergency Management Plan (CEMP). Randy G. LINE OF SUCCESSION The line of succession for emergency operations conducted under the provisions of Chapter 252, F.S.S. shall be as follows: 1, The Board of County Commissioners 2. Any three county commissioners 3. The Chairman or Vice Chairman of the Board of County Commissioners. 4. Any County Commissioner 5. The County Administrator The line of succession for agencies and departments will be specified in their SOPs and plans. The line of succession wiil reflect at least three levels of responsibility and delegation of authority. Randy |. McDaniel, Chief Okaloosa County Department of Public Safety Emergency Management Division 850-651-7150 office 850-651-7170 fax Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, avaliable to the public and media upon request, Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. NORTHWEST FLORIDA REGIONAL AIRPORT EGLIN AFB, FLORIDA AIRPORT EMERGENCY PLAN CLASS I Airport | NORTHWEST ) FLORIDA’ | “AIRPORT | _ASERY 1G oF OKALGOSA COUNTY .Q : Greg Donovan, A.A.E. Airports Director Date of Publication: June 2011 Dute of Revision: N/A TO COMPLY WITH CODE OF FEDERAL REGULATIONS TITLE 4 PART 139,325 . AS ADMINISTERED BY THE FEDERAL AVIATION ADMINISTRATION PROMULGATION PAGE This page officially declares this document to be the Airport Emergency Plan (AEP) for Northwest Florida Regional Alrport (VPS), The ARP provides both authority and responslbility for organizations and personnel to perform asslened tasks during an emergency situation, Northwest Florida Regional Airport remains committed to preparing {tself for emergency situations and maintaining training programs and maintenance efforts to keep the Aitport ready to respond to the emergency situations defined in this AEP, ain Date: 228-17 Siar Donovan, AAZ, Airports Dizector TABLE OF CONTENTS — Soe a Cover PAGO srsnvscersnensasnscesvstsavnnsacausrssnsssenspestneessenestssnesroneeeseocerssoasenrerenvaanerestih Promiulgation DOmnent.cssvessecscsvensvsevsnssercvansessanssooeererpreepaeannaersanyeusesesesaneereneyed Table of Comterttessscisssscasseraeererssescsesvsteve asus persseussrenosorspanrencetertievayns Lebersyae nso BUQMATUNG crstsveurunsverseecascaseuscssesesenesneyyndsuesvssasOUEREERONUDEUDEUED REG OPSeRDEHEEUDLID TVA YD pb HIE Record of Changessssevsesseceversvssrrseressuveseenscupnevvscsveroesearenpecsan reser tersesteusensersren Distribution LISt .....ssscenevereorevssssasneuanersesnsteseryressneessoerotaperrenventensionsenensureaa ened See TTF ne reecxinacait L, Basic Plan Ar Entrodctiot. ceccecssesseerctenrer en vereee serene thy) pLGLORLDOp DEAD RENAE DEF ED DoH DEC oF er EEEuE By PURDOSC.esrecesceveueesererenrnypeeee reene nega napa ede rae er eA AUS HEAD EOL LEMERECON EEE EDD EOT ERD C, Citation of Legal Authority for Emergency Operations,..curerrrreccrarererien D, Assumptions & Situations Included in the AEP...,...cscecssevenseverseernerenvnerescersed E, General Concept of Emergency Operations, ....rcereceeeseerecaermrsese cdl F, Agencies Involved in the AEP... ..::.ccsesssceserersesnepeetanccsteserstyhaneaneaerenenershe G, Organizations and Assignment of Responsibilities .......::0ss0svevsuererenavecercny secre H. Administration and Logistiog..,....:ccceevseeressreperessnveressetnenveceravesepensesssaarid d I, Plan Development & Matatenance, ......0..crecpaesvveeeresneereusnssersenrsrospersseg essai 2 J, Authorities and Regerences......ccccecesrren ses cecvecsespeesearenirressnseoeercrerevn scsi lD KK AGLOUYINIS... cece cece ee eeptnveneu ee pene ste Ges ahesuleepW PeU GEE OER EEF PIP EERO TOPO) pene bb ata a naa DES 8 8 9 IE, Functional Sections Aus DUO CHOM eter ree resercnerecerenrseerstecerersegrensastereyyrebenenereersrerstaena pas esusneddd B, Command & Control... cccccceererrrrsreeeettetsrnererveesenreenesererennescsetean enn) C. Communications. iccceereeeeee peed anrenaericeteneeeep Desa rs ben pevhetirenceneten ben yeeaG® D. Alert Notification & Warning, ....:.ccccsecssscseesccstereeeesteneeerepestrertererseupeesnernd B, Emergemoy Public Information. ....¢::e:eneecsccsssverseesceseeauveuaserrerteseseereessrsn a4 F, Protoctive AtHOmS,,,....:cveecrvasverenssapentecansseaseeresss sen estubeerens rang eennes yen G. Law Enforcomentt/Seourity. cassis esspeeevserseneser certivaeuerrreress can esisenn oe FL. Fire Fighting & Resoue.. is ceccccsseuececncnseerevee ease pee eves ys UDA FERS) one pa ence eta 40 T. Health & Medical... csscscrstssrneescaneseercntarerep es nen rereveveretonsteneaveretaens venta J. Resorce Management... cccseeseccssesyecreensoussavecsaresrersaserenteneetsprescanena es nunc? KK, Airport Operations & Malatemarice..... cc ccuscccer cere ereeserier reverence 0 IIL Hazard-Specifie Information and Procedures A. Aireraft Incidents & Accidents... sssererrereeeersnererens deve peerstaveueseennes pease B, Terrorism Incidents... pecccccccsscserreceeseessreerteneererererdeteeteeesteveseneeus eran C. Structure Fires/ Fuel Farm and Fuel Storage ATeAS..0.scccercsssvecssssvseseevnvavessse A D, Natural Disasters - Severe Weather/Tomados/Himrleanes..... sees erect rer cere OO E. Natural Disasters ~ Barthquakes.s....csscccegeeverssepevenrecssessesreetreeamsessrer ined F. Hazardous Materials Incidante......cccccsersssserssesneavesecrenssentersneeastasenarecnenn dd G, Sabotage, Hijack and