READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — September 3, 2013 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 67-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: November 5, 2013
TO: Honorable Chairman and Members of the Board
FROM: John Hofstad
SUBJECT: Emergency Debris Removal
DEPARTMENT: Public Works
BCC DISTRICT: All
STATEMENT OF ISSUE: Bids were opened on September 5, 2013 for the purpose of
selecting a debris removal contractor for services following natural disasters.
BACKGROUND: Okaloosa County has previously retained three contractors on standby to
provide on-call removal services for debris generated from a disaster. That original contract
expired September 30, 2013; but the Board granted a one year extension to prepare bid
specifications to re-advertise for the services.
Staff performed a bid analysis (see attached) along with assistance from True North
Environmental (County debris monitoring firm). The methodology for cost comparison involved
averaging the unit cost for collection where the vendor had multiple cubic yard rates associated
with the various zones. The unit cost for collection was added to the unit cost for
grinding/disposal and then multiplied times 500,000 cubic yards (which was equivalent to the
debris generated in Hurricane Ivan).
After review of the bids based on average unit cost per cubic yard for collection plus the cost per
cubic yard for grinding/processing, staff is recommending the selection of three vendors:
1. DRC Emergency Services (Primary)
2. Kaiser Kane, Inc/SRS, Inc. (Secondary)
3. Crowder Gulf (Secondary)
The three recommended vendors represent the three companies with the lowest aggregate
estimated costs for debris removal based on the methodology outlined above.
OPTIONS: N/A
RECOMMENDATIONS: Staff recommends that the Board authorize the following three
vendors to be awarded standby contracts to perform any and all services specified in the bid
documents:
1. DRC Emergency Services (Primary)
2. Kaiser Kane, Inc/SRS, Inc. (Secondary)
3. Crowder Gulf (Secondary)
RECOMMENDED BY:
APPROVED BY:
Ernie Padgett, County Administrator