Fort Walton Beach Council agenda — 09-15-08 special agenda - budget — reading text

1% Addt'l COLA, Work Comp 3,765,566 Council Revised Utllltfes Fund Budget 3,765,566 09 -15-08 Sanitation Fund Budget 2, 696,370 08 -01 -08 Golf Fund Budget 8,323 1% Addt l COLA, Work Comp 10, 982 Correction for custodial worker (previously budgeted at .5 rather than . 95) 19, 305) Reserve for future appropriation 2,696,370 Council Revised Utilities Fund Budget 2,696,370 0945 0 - 8 Golf Fund Budget 594,000 08 -01- 08 Stormwater Fund Budget 1, 718 1% Addt'I COLA, Work Comp 16, 856 Correction for conservation program mgr (benefits not previously budgeted) 15,000 Choctawhatchee Basin Affiance 33,574) Reserve for Future Appropriations 594,000 Council Revised Stormwater Fund Budget 594,000 09 -1508 - Stormwater Fund Budget 70, 163 08 -01- 08 Beal Memorial Cemetery Fund Budget no changes 70,163 Council Revised Beat Cemetery Fund Budget 70, 163 09 -15 -08 Beal Memorial Cemetery Fund Budget 2of3 A preliminary list of projects and encumbrances ( open purchase orders) identified for carryover is included. These amounts will be finalized at the second public hearing. Carryovers are grants, projects, and /or open purchase orders that are anticipated to be incomplete as of September 30, 2008 and are proposed to be continued and made part of the FY 2008 -09 appropriations. These projects were authorized, budgeted, and appropriated by Council in a prior fiscal year and are carried forward and funded with the corresponding revenue appropriations of the prior year. Recommendation Staff respectfully requests that City Council adopt Resolution 2008 -41 to adopt the tentative budget for the fiscal year October 1, 2008 through September 30, 2009, with the budget document and list of project and encumbrance carryovers as attachments. As the Department of Revenue requires specific language and procedures, the following is proposed: 1. Council adopt the budget of $36, 570, 582 for FY 2008 -09. 2. Mayor shall open the Public Hearing and ask for comments. 3. Mayor shall close the Public Hearing. 4. Mayor shall ask for a Motion as follows: Move to adopt Resolution 2008 -41 to adopt the tentative budget of $36, 570, 582 for the fiscal year beginning October 1, 2008 and ending September 30, 2009. 5. Mayor shall ask for Council discussion. 6. Mayor shall ask for Vote. 7. Upon adoption of the Resolution, the Mayor shall announce: The tentative budget for the City of Fort Walton Beach for FY 2008 -09 is $ 36, 570, 582 with a tentative millage rate of 4. 3361, which is 7. 5% below the rollback rate of 4.6883 mills. The proposed budget for the City of Fort Walton Beach is subject to a second and final public hearing that will be held here at the City of Fort Walton Beach Council Chambers on Monday, September 22, 2008 at 5:30pm. r Concur Concur Do Not Concur Do Not Concur Hold for Discussion Hold for Discussion Brandy Wunker, Finance Director Jdy a hanahan, City Manager F u1budgetlbudget 08- 091budget meetings - septemberl9 -15 tentative budget staff report.doc 3of3 1 Resolution 2008 -41 2 3 A RESOLUTION OF THE CITY OF FORT WALTON BEACH, 4 FLORIDA, ADOPTING THE TENTATIVE BUDGET FOR CERTAIN 5 EXPENDITURES, EXPENSES, CAPITAL IMPROVEMENTS AND 6 CERTAIN INDEBTEDNESS FOR THE CITY OF FORT WALTON 7 BEACH, FLORIDA, FOR THE YEAR BEGINNING OCTOBER 1, 8 2008 AND ENDING SEPTEMBER 30, 2009; AND SETTING- AN 9 EFFECTIVE DATE. 10 11 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FORT WALTON 12 BEACH, FLORIDA, THAT: 13 14 1. Purpose 15 Prior to the beginning of a new fiscal year, the City is required to pass and adopt 16 a budget for the operation of the City government. The City held public budget 17 meetings on August 18 -20, 2008 to discuss the FY 2008 -09 budget. The City held a 18 public budget hearing September 15, 2008 as required by Florida Statutes section 19 200. 065. 20 21 2. Tentative Tax Rate 22 The City Council set the tentative tax rate at 4. 3361 mills for property assessed 23 as of January 1, 2008. 24 25 3. Adoption of Budget 26 The document entitled " City of Fort Walton Beach FY 2008 -09 Adopted Budget ", 27 dated September 15, 2008, comprises the total amount of $ 36, 570, 582 for all funds 28 reported. The budget is being presented as a balanced budget whereby there are 29 sufficient revenues to offset all estimated expenditures or expenses. All budget 30 appropriations are based upon the total expenditure and /or expenses even though the 31 budget has been prepared based on line items and summarized to a categorical level. 32 33 4. Budget Amendments budget, by 34 The City Council may make any amendments to the adopted a. 35 resolution, as it may deem necessary and proper. 36 b. Budget amendments requesting additional expenditures or expenses must 37 also identify the corresponding funding source. 38 39 5. Budget Transfers 40 Budget transfers shall be accomplished pursuant to Resolution 2008 -31, adopted 41 by the City Council on August 18, 2008. 42 43 6. Debt Service 44 Debt service for the General Fund will be paid from operating revenues and /or 45 transfers from the Debt Service Fund. Debt service for the Utilities and Golf Enterprise 46 Funds will be paid from operating revenues from these Enterprise Funds.  1 2 7. Carryovers 3 a. Projects that were not completed during the prior fiscal year are carried 4 forward as special projects and are funded with the corresponding carryover 5 appropriations of the prior year. These are commitments anticipated to be incomplete 6 as of September 30, 2008 and will be continued and made a part of the FY 2008 -09 7 budget. The document entitled " City of Fort Walton Beach FY 2008 -09 Project 8 Carryovers", dated September 15, 2008, comprises the total amount of $ 7, 063, 286 for 9 all funds reported. 10 b. Prior year encumbrances ( open purchase orders) that were not completed 11 during the prior fiscal year are carried forward and will be paid from revenues collected 12 These are commitments anticipated to be incomplete as of September in FY 2008 -09. 13 301 2008 and will be continued and made a part of the FY 2008 -09 budget. The 14 document entitled " City of Fort Walton Beach FY 2008 -09 Encumbrance Carryovers ", 15 dated September 15, 2008, comprises the total amount of $ 1, 046, 185 for all funds 16 reported. 17 18 8. Effective Date 19 This resolution shall become effective on and after October 1, 2008. 20 21 22 23 24 Adopted Mike Anderson, Mayor 25 26 27 28 Attest: Approved for form and legal sufficiency: 29 30 31 32 Helen Spencer, City Clerk Toni L. Craig, City Attorney  CITY OF FORT WALTON BEACH FY 2008 -09 Project Carry- Overs Council Meeting 09/ 15108 kept Account rroject City Manager 001 - 8500 -519 -3100 Brownfields Program Seed Money 16, 375 001 - 8560- 512 -6997 Cox Grant for FW BTV 14, 182 City Manager Info Tech 001 - 1400 -513 -4000 HTE HUG Training Conference 1, 530 001 - 0600 -513 -4700 Purchase Order Forms w/ new tax id 883 Purchasing Police 001 - 0800 -521 -6405 Interoperability System Radios 3, 817 Police 001 - 8502 -521 -6997 Fit Force Grant Program 475 Fire 001 - 8565 -522 -5200 CERT Training - WalMart Donation 677 Parks & Rec 001 - 8067 -572 -6997 FRDAP Grant - Liza Jackson Park 20, 994 Parks & Rec 001 -8500 -519 -5223 Recreation Donations (amt may differ if addt' I revenues received) 13, 062 Parks & Rec 001 -8500 -519 -5224 Vending Machine Revenue (amt may differ if addt'I revenues received) 130 Parks & Rec 001 - 8539 -541 -6402 Urban Forestry Grant 25, 120 ROW 001- 1553 -541 - 6355 Roadside Beautification Grant 250, 000 Senior Ctr 001 - 8500 -519 -5223 Aluminum Can Revenue (amt may differ if addt'I revenues received) 2, 169 001 -8500 -519 -5223 Passport Fees (amt may differ if addt'I revenues received) 24, 930 Library Museum 001- 8500 -519 -5223 Passport Fees (amt may differ if addt'I revenues received) 4, 907 Museum 001 -8500- 519 -5224 Museum Donations ( amt may differ if addt'I revenues received) 4, 402 Public Works 001 - 8500 -519 -5223 Earth Day Donations (amt may differ if addt'I revenues received) 2, 915