Okaloosa County BOCC — May 17, 2013 — reading text

Blvd and Green Acres Rd Improvement Project for the not to exceed fee of $136,413.00. RECOMMENDATIONS: Approve HDR task order proposal 66 to contract C06-1346-PW for the Martin Luther King, Jr. Blvd and Green Acres Rd Improvement Project for the not to exceed fee of $136,413.00. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 418  6.5.a.a Packet Pg. 419 Attachment: MLK TO Form (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 420 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 421 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 422 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 423 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 424 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 425 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 426 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 427 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 428 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 429 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 430 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 431 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 432 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 433 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.b Packet Pg. 434 Attachment: MLK scope proposal (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.a.c Packet Pg. 435 Attachment: MLK CIP (1632 : Task Order 66 - MLK Jr Blvd Reconstruction Design Services)  6.5.b BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Budget Transfer Request - Old Antioch Road Project DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: The Roads Division has a need to replace three batwing mowers that have aged to the point of no longer being practically repairable. Mowing season has begun and immediate replacement of the mowers is needed to meet service levels. Staff is requesting a budget transfer in the amount of $50,000 from the savings realized in the Old Antioch Road Project for the purchase of the three mowers. BACKGROUND AND ANALYSIS: For FY12 we budgeted $1M in 3201 and $500,000 in 3202 for Antioch based on cost estimates developed when road construction costs were elevated. Because the actual project bid was significantly lower than previously anticipated and construction was not fully completed in FY12, we asked that $900,000 be budgeted in FY13 for the project. Antioch Road final cost in 3201-563486 is $618,166.29 which is a recognized savings for the FY13 budgeted amount of $281,833.71. It is a total savings, based on the FY12 budget, of $881,833.71. OPTIONS: Approve/Disapprove transfer of $50,000 in funds from the Old Antioch Road Improvements Project to a created capital equipment line item in account 3201. RECOMMENDATION: Approve budget transfer as requested for the purchase of the batwing mowers. RECOMMENDED BY: APPROVED BY: Packet Pg. 436  6.5.b Ernie Padgett, County Administrator Packet Pg. 437  7.1 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Budget Meeting Date Change DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request the Board consider and approve a change to the scheduled budget meeting on July 18, 2013. BACKGROUND: At the Budget Policy Workshop held at 6 pm on April 9, 2013, in the Water & Sewer Building, the Board agreed to a tentative schedule for budget meetings with various entities and agencies. The current meeting schedule is as follows: July 18, 6:00 pm - Crestview July 23, 1:00 pm - Fort Walton Beach July 30 -8:30 am - Fort Walton Beach Aug. 6 -1:00 pm - Crestview Aug. 8 -6:00 pm - Fort Walton Beach The Chairman requests changing the time for this meeting from 6 pm to 8:30 am, or alternately changing the meeting date from July 18, 2013 to July 17, 2013. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 438  7.2 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Rick Owen SUBJECT: Fiscal Year 2014 Revenue Options DEPARTMENT: County Administrator BCC DISTRICT: All STATEMENT OF ISSUE: Request the Board continue discussion and offer guidance on the application of fuel taxes as an option for revenue streams for Okaloosa County's Fiscal Year 2014 Budget. BACKGROUND: At the BCC Budget Policy Workshop held on April 9, 2013 at 6 pm in the Water & Sewer building, the Board discussed options for increasing revenue to offset expenses for the purpose of ensuring a balanced budget for Fiscal Year 2014. This discussion primarily focused on the use of the remaining 5 cent fuel tax and utility franchise fees in the unincorporated portion of the County. The Board continued discussion at the BCC meeting held on April 16, 2013, at 6 pm in the Water & Sewer Building. The Board approved sending letters to Gulf Power, Chelco, and Okaloosa Gas District, as well as the 9 municipalities. Commissioner Boyles has requested the Board continue the discussion with regard to fuel taxes as a potential revenue stream. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 439  7.2.a Packet Pg. 440 Attachment: Gas Tax Discussion - Ltr to Chairman (1670 : Fiscal Year 2014 Revenue Options)  7.2.a Packet Pg. 441 Attachment: Gas Tax Discussion - Ltr to Chairman (1670 : Fiscal Year 2014 Revenue Options)  7.2.b Roadway Projects Title Description Estimated Cost Fairchild Road North Dirt to pave conversion $ 2,250,000.00 Martin Luther King Jr. / Greenacres Reconstruct from the City boundary (near Freedom Way) to SR 189 (Beal Parkway) Reconstruction $ 3,200,000.00 Matthew Blvd Turn Lane Install additional left turn lane at US 98 (southbound) Improvements $ 300,000.00 PJ Adams Widening Design 50/50 Match for FDOT Grant to complete the design for widening the roadway and new alignment construction. Grant value is $2.2M that requires the same total as a match from the County. $1.125M banked in FY13, $975K required in FY14 to complete $ 975,000.00 the match. Construction is NOT anticipated as part of this effort at this time. Roadway Projects Total = $ 6,725,000.00 Attachment: Gas Tax Projects