Okaloosa County BOCC — May 17, 2013 — reading text

and is in the public domain pur uant to Chapter 119 , Florida Statutes. Proposed 16" FM DISCLAIMER: Okaloosa County h reby expressly disclaims any liability for errors or omissions in Packet Pg. 408 these maps, indexes or legends.  6.4.b BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Jeff Littrell SUBJECT: Subordination of Utility Interests – FDOT Gap Creek Bridge DEPARTMENT: Water and Sewer BCC DISTRICT: Four STATEMENT OF ISSUE: Staff requests the Board of County Commissioners execute a subordination of County Utility Interests to the Florida Department of Transportation (FDOT). The FDOT has an interest in a County Utility easement for water and sewer utilities and has deemed it necessary for right-of-way purposes. The subordination agreement is attached for your review. BACKGROUND: The FDOT has plans (FDOT Project # 220162-2-52-01) to replace the bridge located at Gap Creek on Beal Pkwy (SR 189). As part of the bridge replacement, the FDOT is seeking additional right-of-way to construct the project. FDOT requests that the County subordinate a 15 foot wide easement (O.R. Book 1214 Page 26) containing water and sewer lines near the bridge. The easement is located in newly acquired FDOT right-of-way. A 4" force main will need to be relocated due to the bridge construction. In exchange for the subordination, FDOT has agreed to reimburse the County for the cost of the force main relocation for a not to exceed amount of $29,304.55. The County will retain the same utility rights granted in FDOT right-of-ways. Please see attached aerial photo depicting the locations of the proposed easement subordination and 4" force main relocation. County Contract Review has been completed on the subordination agreement and is attached for your review. OPTIONS: Approve or deny. RECOMMENDATIONS: Staff recommends BCC approval for the Chairman to execute the Subordination of County Utility Interests agreement with the FDOT and approval of the related Resolution. RECOMMENDED BY: Packet Pg. 409  6.4.b APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 410 Packet Pg. 411 6.4.b.a Attachment: Gap Creek FDOT Subordination Agreement (1678 : Subordination of Utility Interests ? FDOT Packet Pg. 412 6.4.b.a Attachment: Gap Creek FDOT Subordination Agreement (1678 : Subordination of Utility Interests ? FDOT Packet Pg. 413 6.4.b.a Attachment: Gap Creek FDOT Subordination Agreement (1678 : Subordination of Utility Interests ? FDOT Packet Pg. 414 6.4.b.a Attachment: Gap Creek FDOT Subordination Agreement (1678 : Subordination of Utility Interests ? FDOT  6.4.b.b Packet Pg. 415 Attachment: County Contract Review (1678 : Subordination of Utility Interests ? FDOT Gap Creek Bridge)  6.4.b.c 100' Construction Easement Attachment: Aerial Photo (1678 : Subordination of Utility Interests ? FDOT Gap Creek Bridge) Access Easement BEAL 20' Utility Easement 15' Utility Easement 5' Utility Easement Beal St LS Easements . MAP PROJEC TION : Lam be rt C on fo rma l Co ni c P roje ctio n Sta tep lan e : Fl o id a N or th (09 03 ) Easement from OCWS Existing Easement NAD 1 98 3(9 0), NAVD 1 98 8. StreetCenterlines PUBL IC REC ORD : Th is ma p wa s crea ted b y Ok alo os a Co un ty GIS and is in th e pu bl ic do ma in p ur ua nt to C ha pte r 11 9 , Fl ori da S ta tu tes. Easement to OCWS Parcels 1 inch = 50 feet DISCL AIMER : Oka lo osa Co un ty h re by e xpre ssly d iscl ai ms any l ia bil ity for erro rs or o missi on s in Packet Pg. 416 th ese map s, i nd exe s o r le ge nd s.  6.5.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Task Order 66 - MLK Jr Blvd Reconstruction Design Services DEPARTMENT: Public Works BCC DISTRICT: Four STATEMENT OF ISSUE: As part of the Capital Improvement Program in FY13 Public Works has requested a scope and fee for engineering services to develop the Construction and Bid documents for the Martin Luther King, Jr. Blvd and Green Acres Rd Improvement Project. Staff is requesting approval for the attached proposal from HDR Engineering, Inc. BACKGROUND: Programmed as part of the FY13 Capital Improvement Program are improvements to Green Acres Rd and Martin Luther King, Jr. (MLK) Blvd (attached). During the current fiscal year the concept was to acquire the construction design so that in future years improvements can be made. The five year improvement program currently contemplates funding the project. It is estimated that the overall improvement project for these two roads will cost approximately $3.2 million over three years. In order to make improvements to the roadway, an appropriate engineering design is required. Staff has negotiated with HDR Engineering, Inc. for the attached scope and fee. HDR is proposing to perform the requested design and develop construction/bid documents for the not to exceed fee of $136,413.00. The scope of services is separated into two phases and services included with this scope and fee are: Phase I • Ground Penetrating Radar and Geotechnical exploration services to determine the condition of the roadway structure and subsurface improvements • Pavement section design and reconstruction recommendations • Engineers construction cost estimate based on typical sections Phase II • Topographic survey to serve as the baseline for the improvement design • Development of the construction documents (both plans and specifications) • Engineers construction cost estimate based on detailed design • Development of the bid documents Packet Pg. 417  6.5.a The scope was separated into the two phases to allow staff the opportunity to determine which methodology of reconstruction would be the preferred design approach; this is intended as a cost saving measure. Construction and bid documents will be prepared in anticipation of future funding to execute the improvements. Overall design improvements will include the reconstruction of the roadway surface/structure and reconstruction of the failed drainage system along Green Acres Rd between Beal Parkway and Beverly Street. OPTIONS: Approve/disapprove HDR task order proposal 66 to contract C06-1346-PW for the Martin Luther King, Jr.