Okaloosa County BOCC — May 17, 2013 — reading text

you have entered the "# Officers Multiplier". Section II. Safety and environmental health procedures require safety measures such as the use of safety signs, vests, and clothing. The Department's procedure for Outside Work Squads requires that all Work Squad Officers be responsible for ensuring their squad is equipped with a first aid kit and a personal protection equipment (PPE) kit. Section II identifies such required equipment. A new squad must be sufficiently equipped and an on-going squad must be re-supplied when needed. Type in the number of squads used for this contract and the spreadsheet will automatically calculate the fixed annual expense of $750.00 per squad and place the total in Section VI. Section III. Check "Yes" or "No" to indicate whether a Cellular Phone with Service and/or an Enclosed Trailer is required by the Contract Manager. Section IV. The Department's procedure for Outside Work Squads requires that they have at least one (1) primary means of direct communication with the Institution’s Control Room. Communication via radio and/or cellular phone is appropriate. It is preferred that a backup, secondary means of communication also be available. It is the Agency's responsibility to provide them. If the Department purchases a radio(s), the Agency must fund the purchase at the time the Contract is signed. Check the box for the type of radio and fill in the Per Unit Cost for the type of radio, Number of Units, and Total Cost columns. Leave the Total Cost column blank if a radio(s) is not being purchased at this time. Check applicable boxes ("Bill to Agency", "Provided by Agency" and "Already Exists") for each radio. NOTE: All radio communication equipment owned or purchased by the Agency that is programmed to the Department's radio frequency and used by the work squad(s), whether purchased by the Department or the Agency, shall be IMMEDIATELY deprogrammed by the Department at no cost to the Agency upon the end or termination of this Contract. Section V. The total funds the Agency must provide at the time the contract is signed will be displayed here when the form is properly filled out. Section VI. The total funds the Agency will owe contractually, and pay in equal quarterly payments, will be displayed here. Section VII. The total funds associated with the Contract, to be paid by the Agency as indicated in Sections V. and VI., will be displayed here. Section VIII. Any agreement in this area will be billed separately as charges are incurred. Packet Pg. 341 5.22.b Attachment: DOC Amendment (1679 : Contract Renewal - Florida Department of Corrections) Addendum A Revised 06-02-03/01-12-04 Page 5 of 5  5.22.c FLORIDA DEPARTMENT of CORRECTIONS Governor RICK SCOTT Secretary An Equal Opportunity Employer MICHAEL D. CREWS 501 South Calhoun Street  Tallahassee, FL 32399-2500 http://www.dc.state.fl.us April 15, 2013 Attachment: DOC-memo (1679 : Contract Renewal - Florida Department of Corrections) William “Clay” Simmons Okaloosa County, Board of County Commissioners 1759 South Ferdon Boulevard Crestview, Florida 32536 RE: Work Squad Contract #WS758 Dear Mr. Simmons: Enclosed for signatures are two (2) originals of Work Squad Contract WS758 Amendment #1 to renew your current Contract between the Department of Corrections and your agency. The effective date of this Amendment will be August 22, 2013. To provide a seamless transition in contracting, please print both originals of the attached contract sign and return to this office, via Express Mail, by May 14, 2013. If your agency requires a longer period for approval and execution of the enclosed documents, please contact me at the telephone number shown below to request an alternate date upon which our office can expect submission. Once this Contract has been executed by the Department, one (1) executed original of the Contract will be returned to your agency. As a reminder, please be advised: • to include the Contract #(WS758) on all correspondence; • to include the FEID Number on the signature page; • that changes to the scope of services cannot be made except through a formal Contract amendment, executed by both parties, and issued by this office; and • that services may not be provided after the expiration date unless the Contract has been extended or renewed. If there are any questions, please call me at (850) 717-3661. Sincerely, Cristy E. Williams Cristy E. Williams, GOC I Bureau of Contract Management and Monitoring Enclosure Packet Pg. 342  6.1.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Sale of Property Live Oak Church Rd DEPARTMENT: Purchasing BCC DISTRICT: One STATEMENT OF ISSUE: The Board approved selling a parcel of land located at 4540 Live Oak Church Road (Parcel #05-2N-23-0000-0001-001D) at their meeting held September 4, 2012. The buyer (Tommy Batson) has requested the Board sell him an additional five (5) ft. Strip of land (1263.24 sq. ft.) on the west side of the parcel (see survey). The selling price of this strip would be computed at the same square footage price of the original purchase which was $1.10 per sq. ft. 1,263.24 sq. ft. x $1.10 per sq. ft. = $1,389.57 Public Works would retain an easement to the property and approves the sale. OPTIONS: Approve or Reject. RECOMMENDATION: Approve the sale & authorize the Chairman to sign the Deed and the Easement. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 343  6.1.a.a Packet Pg. 344 Attachment: T Batson-Request, Survey, Deed & Easement (1630 : Sale of Property Live Oak Church Rd)  6.1.a.a Packet Pg. 345 Attachment: T Batson-Request, Survey, Deed & Easement (1630 : Sale of Property Live Oak Church Rd)  6.1.a.a Packet Pg. 346 Attachment: T Batson-Request, Survey, Deed & Easement (1630 : Sale of Property Live Oak Church Rd)  6.1.a.a Packet Pg. 347 Attachment: T Batson-Request, Survey, Deed & Easement (1630 : Sale of Property Live Oak Church Rd)  6.1.a.a Packet Pg. 348 Attachment: T Batson-Request, Survey, Deed & Easement (1630 : Sale of Property Live Oak Church Rd)  6.2.a BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Don Turner SUBJECT: Lord & Son Shalimar Annex Contract Documents DEPARTMENT: Facility Maintenance BCC DISTRICT: All STATEMENT OF ISSUE: Request approval of the complete contract documents regarding the contract for services on the Shalimar Annex renovation project with Lord & Son. BACKGROUND: On October 16, 2012, Okaloosa County entered into a contract with Lord & Son for design-build services for the renovation of the Shalimar Annex. The contract was approved by the Board of County Commissioners as presented, but one or more necessary supplemental documents were not included in the executed contract. The attached document titled "Agenda Package - Original - ..." includes the original agenda request, contract, and necessary exhibits. The executed contract should have included all of these documents, but for unknown reasons, Exhibit C didn't make it into the packet. Staff requests the BCC approve for the record the complete contract package (the original agenda package is attached) with Lord & Son/DAG for design-build services for the Shalimar Annex renovation project. RECOMMENDATIONS: Staff requests the BCC approve for the record the complete contract package (attached) with Lord & Son/DAG for design-build services for the Shalimar Annex renovation project. RECOMMENDED BY: Packet Pg. 349  6.2.a APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 350  6.2.a.a Packet Pg. 351 Attachment: Agenda Package - Original - Lord & Son - Oct 16 2013 - w Exhibit C (1656 : Lord & Son Shalimar Annex Contract Documents)