Okaloosa County BOCC — May 17, 2013 — reading text

5.8.a Packet Pg. 158 Attachment: LETF Request #1 - Three Recipients (1624 : Request Approval of LETF Disbursement)  5.8.a Packet Pg. 159 Attachment: LETF Request #1 - Three Recipients (1624 : Request Approval of LETF Disbursement)  5.8.a Packet Pg. 160 Attachment: LETF Request #1 - Three Recipients (1624 : Request Approval of LETF Disbursement)  5.8.b April 15, 2013 Attachment: LETF Request #2 - City of Niceville (1624 : Request Approval of LETF Disbursement) Agenda Request: LETF Disbursement Request To: Mr. Jim Curry, County Administrator From: Major J.D. Peacock, Administration Bureau Chief Re: State Law Enforcement Trust Fund Request board consideration of trust fund disbursement of: 1. City of Niceville for $350 The City of Niceville has an assigned detective to the county drug task force and by agreement is entitled to a portion of the task force’s forfeiture proceeds. This disbursement is for the second quarter of FY 2013. Packet Pg. 161  5.9 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Public Works Week Proclamation DEPARTMENT: Public Works BCC DISTRICT: All STATEMENT OF ISSUE: A proclamation by the Board of County Commissioners proclaiming the week of May 19 - 25, 2013 as “National Public Works Week”. BACKGROUND: The 2013 American Public Works Week will be May 19 - May 25. This year’s theme is “Because of Public Works”. The theme is about the quality of life brought to communities around the world. We are able to have safe streets and neighborhoods, efficient traffic and safe clean communities “Because of Public Works…” This is an opportunity to recognize the Okaloosa County Public Works Department for their endeavors toward creating a better community. OPTIONS: Approve/Disapprove. RECOMMENDATIONS: Accept the proclamation supporting the American Public Works Week in Okaloosa County and authorize the Chairman or Vice-Chairman to execute the attached proclamation. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 162  5.9.a Packet Pg. 163 Attachment: National Public Works Week Proclamation 2013 (1627 : Public Works Week Proclamation)  5.10 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event Permit - Gregg Chapel AME Church Luncheon DEPARTMENT: Public Works BCC DISTRICT: 2 STATEMENT OF ISSUE: Gregg Chapel AME Church is requesting the use of Ross Marler Park for a luncheon. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Gregg Chapel AME Church for use of Ross Marler Park for a church luncheon. The lunch will be held on Friday, May 17, 2013 from 1:30 p.m. to 3:30 p.m. Approximately 200 people are expected to attend this event. OPTIONS: Approve / Disapprove RECOMMENDATIONS: Approve the request for a Special Event Permit to utilize Ross Marler Park for a church luncheon as submitted by Gregg Chapel AME Church. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 164 Packet Pg. 165 5.10.a Attachment: Gregg Chapel AME Church luncheon 051713 (1622 : Special Event Permit - Gregg Chapel  5.11 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: John Hofstad SUBJECT: Special Event Permit, 2013 5k Fun Run for Junior Lifeguards DEPARTMENT: Public Works BCC DISTRICT: Two STATEMENT OF ISSUE: Okaloosa County Beach Safety and The United States Lifesaving Association - Emerald Coast is requesting the use of The Boardwalk and public beach for a fund raising fun run. BACKGROUND: County Ordinance #13-07 (regulation of county recreational areas, including parks and beaches) addresses Special Events at county parks, beaches or recreational areas within Okaloosa County. A request has been received from Okaloosa County Beach Safety and the United States Lifesaving Association - Emerald Coast for use of The Boardwalk and Okaloosa County public beach for a fund raising 5k family fun run. The event will be held on Friday, May 31, 2013 from 6:30 p.m. to 7:30 p.m. The run is to start at The Boardwalk and go west along the water's edge to the turn around point at Beach Accessway # 4. As this is a fund raising event to benefit the Junior Lifeguards, they have requested a waiver of the Special Event fees. OPTIONS: Approve / Disapprove and determine whether to waive the fees. RECOMMENDATIONS: Approve the request for a Special Event Permit to utilize the County beach on Okaloosa Island as submitted by Okaloosa County Beach Safety and the United States Lifesaving Association - Emerald Coast. RECOMMENDED BY: Packet Pg. 166  5.11 APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 167 Packet Pg. 168 5.11.a Attachment: USLA Fun Run for Junior Lifeguards 053113 permit (1653 : Special Event Permit, 2013 5k Packet Pg. 169 5.11.b Attachment: USLA Fun Run for Junior Lifeguards letter/fee waiver request (1653 : Special Event Permit, Packet Pg. 170 5.11.c Attachment: USLA Fun Run for Junior Lifeguards 053113 leaseholder approval (1653 : Special Event Packet Pg. 171 5.11.d Attachment: USLA Fun Run for Junior Lifeguards 053113 site plan (1653 : Special Event Permit, 2013 5k  5.12 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Kenneth B. Lawrence, Truth Evangelistic Ministries SUBJECT: Public Event Permit - Rice & Beans Rumble 5K Run Documents are attached related to a request for a Public Event Permit for the 3rd Annual Rice & Beans Rumble 5K Run/Walk sponsored by Truth Evangelistic Ministries. Packet Pg. 172  5.12.a Packet Pg. 173 Attachment: Permit & Request Letter (1672 : Public Event Permit - Rice & Beans Rumble 5K Run)  5.12.a Packet Pg. 174 Attachment: Permit & Request Letter (1672 : Public Event Permit - Rice & Beans Rumble 5K Run)  5.12.a Packet Pg. 175 Attachment: Permit & Request Letter (1672 : Public Event Permit - Rice & Beans Rumble 5K Run)  5.13 BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: May 7, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: FTA Requirements Appendix added to Purchasing Manual DEPARTMENT: Purchasing BCC DISTRICT: All STATEMENT OF ISSUE: The Federal Transit Administration has mandated that the attached provisions, certifications, reports and forms be incorporated into the County Purchasing Manual. These provisions (Appendix "A") will pertain only to purchases of goods and services utilizing FTA funding for the Okaloosa Transit System. OPTIONS: Approve or Reject. RECOMMENDATIONS: Staff recommends approval of the addition & adding the appendix to the Purchasing Manual. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator Packet Pg. 176  5.13.a Packet Pg. 177 Attachment: Approval Form - FTA Appendix (1655 : FTA Requirements Appendix added to Purchasing Manual)  5.13.b FTA PROVISIONS, CERTIFICATIONS, REPORTS, FORMS AND OTHERS Attachment: Procurement Manual PROPOSED Transit Language 4-22-13 [Revision 1] (1655 : FTA Requirements Appendix added to Purchasing I. Purpose The purpose of these policies and procedures is to establish guidelines relating to the purchase or sale of real and personal property, the granting of concessions, and the making of certain contracts by the BCC, in accordance with U.S. Department of Transportation (U.S. DOT) Federal Transit Administration (FTA) documents, [FTA Circular 4220.1F 11/01/2008; Rev. 1, 04/14/2009; Rev. 2, 07/01/2010; 49 C.F.R. 18, Master Agreement (FY 2010), Best Practices Procurement Manual (October 2005), Triennial Review Workbook (FY 2010)]. This Appendix governs purchases funded through the Federal Transit