Okaloosa County BOCC — May 17, 2013 — reading text

was $27,000 but more repairs have been determined and will now total approximately $60,000. Rather than replace this grinder for $850,000, staff is proposing this piece of equipment be sold at auction and the proceeds used to hire grinding services ($100,000 annually) to manage the yard trash at Wright and repair the Morbark 1300 tub grinder used at the Baker Yard Trash site. Mr. Harris made motion, seconded by Mr. Parisot, to approve the department head’s recommendation. 5 yeas. PUBLIC WORKS – MOTOR GRADER OPTIONS Mr. Hofstad requested authorization to prepare a Request for Proposals (RFP) for motor grader operations. The leases on Attachment: March 5 Regular (1657 : Approval of Minutes) eight motor graders will expire in June 2013 and January 2014. Four options are being considered by staff for presentation to the Board: 1. Remain in lease until expiration 2. Exercise lease buy-out 3. Lease new machines 4. Buy new machines outright Mr. Hofstad stated two of these options require advertisement and solicitation of bids. Mr. Parisot made motion, seconded by Mr. Boyles, to authorize the advertisement. 5 yeas. TOURIST DEVELOPMENT – FIRST QUARTER 2012-13 TDD EXPENDITURES Mr. Daniel O’Byrne, Tourist Development Department Director, stated all three agenda items tonight have been reviewed and vetted by Special Counsel. Upon inquiry by Mr. Amunds, Mr. O’Byrne stated this presentation is on the website. Mr. O’Byrne described the TDC allocations for each penny of the tourist development tax: 1st penny – beach, park improvements and maintenance, shoreline protection, restoration improvements nd 2 penny – beach, waterway and tourist destination facilities improvements, lifeguard services, administration rd 3 penny – Convention Center and other facility operations 4th penny – Debt service for construction, reconstruction or renovation of Convention Center and future improvements th 5 penny – Tourism promotion Mr. Parisot asked if the annual debt payment should come before the Board. Mr. Curry replied this is the annual debt payment March 5, 2013 -10- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 75  5.1.b for the Convention Center since it was constructed in 2003. Mr. Parisot recalled something came before the Board last year. Mr. Stanford said he believes the commissioner is referring to an item involving a special redemption payment which was brought to the Board for approval, noting that was a provision of the bond resolution. Mr. O’Byrne continued, beginning with an explanation of the expenditure summary for each penny for the period October 1, 2012 through December 31, 2012. He stated this information is contained in the agenda packet on page 192. When Mr. Harris asked if the details will be on the screen, Mr. O’Byrne repeated these details are in the commissioners’ agenda packet. Mr. Parisot interjected he thought this issue was addressed at the Attachment: March 5 Regular (1657 : Approval of Minutes) last meeting when this item was tabled. Mr. Boyles stated staff should be given the ability to take the information from the agenda packets and put them on the meeting room screens if there is a specific question. He said we cannot go through 600 slides every night or we would never get done. Mr. Boyles stated Mr. Parisot evidently has a question on an expenditure and pointed out the agenda packet information has more details than the summary slides used in the department’s presentation. He said he is not certain of what he could or should do with this information, noting that if this continues the Board will be reviewing every receipt that comes from Wal- Mart. Mr. Parisot referred to a finding and said he believes the Board is required to do a minimum review. Mr. Curry responded that information has been provided to each commissioner and to the public via the website. He also pointed out the details on these expense slides are so small they could not be seen easily on the screens. Mr. Curry said he believes Mr. Boyles is right on target about figuring out a way for staff to put a specific agenda packet page on the meeting room screens. Mr. Harris commented Mr. O’Byrne’s briefing gave him a much better understanding of the process and he appreciates that. He also concurred with Mr. Boyles about reviewing minute details. Mr. Parisot referred to Mr. O’Byrne inheriting this budget and asked about adopting a revised budget. Mr. Curry replied that is something Mr. Stanford’s office does and it is presented as budget transfers or budget amendments (resolutions) on the agenda. March 5, 2013 -11- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 76  5.1.b Mr. Amunds asked Mr. Parisot if he has any specific questions on these slides. Mr. Parisot responded by asking if the Board does not review all this data in a meeting is it in full compliance of the Statutes. Mr. Curry again stated these details were made available to the commissioners and to the public on the website and he does not want the perception given that it was not available for review. TOURIST DEVELOPMENT – APPROVAL OF TASK ORDER #8 WITH PETER MAYER ADVERTISING Mr. O’Byrne presented for consideration Task Order #8 with Peter Mayer Advertising. The not-to-exceed amount of this task order is $249,500. Ms. Ellen Kempner, Peter Mayer Advertising, came Attachment: March 5 Regular (1657 : Approval of Minutes) forward to detail the following specifics of the Shoulder Season Campaign: background and project assignment, activities and deliverables, cost, billing, and general assumptions. Mr. Harris made motion, seconded by Mr. Parisot, to approve this task order. 5 yeas. TOURIST DEVELOPMENT – TDC MEMBERSHIP SELECTION PROCESS Mr. O’Byrne stated he has worked with Special Counsel on staggered re-entry for six volunteer members of the Tourist Development Council (TDC). The criteria for membership is outlined in Section 125.0104(4)(e), Florida Statutes and Section A.500 of the Tourist Development Operations & Procedures Manual. Page 241 of the agenda packet outlines the member selection process and Page 242 lists the composition of the TDC. Page 243 is a copy of the TDC membership application. There shall also be one elected municipal official from Fort Walton Beach and one from Destin. Mr. Parisot stated the council should have both a representative from both hotels and condominiums. He also asked if former TDC members may apply. Mr. O’Byrne replied that everyone is able to apply, both current and former members. Mr. Harris asked if the individual who did not resign will have to re-apply. Mr. O’Byrne replied in the affirmative. Mr. Boyles pointed out that former members desiring to apply cannot have previously completed a full four-year term. Mr. Harris made motion, seconded by Mr. Boyles, to approve TDC Membership Selection Process. 5 yeas. Mr. O’Byrne stated the Board also needs to appoint a Selection Committee. Mr. Curry advised the recommended committee March 5, 2013 -12- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 77  5.1.b appointments are Daniel O’Byrne, TDD Director; Kelly Windes, Liaison Commissioner; and either the Deputy Director for Airports or the Public Works Director. Mr. Parisot made motion, seconded by Mr. Boyles, to appoint Mr. O’Byrne, Mr. Windes, and Public Works Director John Hofstad. 5 yeas. GROWTH MANAGEMENT – RESOLUTION ESTABLISHING AFFORDABLE HOUSING ADVISORY COMMITTEE Mr. Elliot Kampert, Growth Management Director, requested approval of a resolution establishing the Affordable Housing Advisory Committee. Mr. Parisot made motion, seconded by Mr. Boyles, to adopt the resolution. 5 yeas. RESOLUTION NO. 13-46 Attachment: March 5 Regular (1657 : Approval of Minutes) GROWTH MANAGEMENT – APPROVAL OF AFFORDABLE HOUSING ADVISORY COMMITTEE MEMBERS Mr. Kampert presented for consideration the appointment of the following individuals to serve on the Affordable Housing Advisory Committee (AHAC): Residential Home Builder – Randy Wise Mortgage Banker – Deborah Money Representative of labor engaged in home building – Katherine Orr For-profit Affordable Housing provider – Mike Kent Non-profit Housing provider – Nitsi Bennett Real estate professional – Anita Williams Local citizen – Nate Smith Representative for employers – Gary McMorrow Representative for essential service personnel – Ken Wolfe Local planning agency member – Felix Beukenkamp The agenda request noted the county must still appoint a representative for low-income persons and staff is actively looking for an individual to fill this position. Mr. Harris made motion, seconded by Mr. Boyles, to approve the above listed individuals for appointment to the AHAC. 5 yeas. GROWTH MANAGEMENT – FINAL PLAT APPROVAL FOR SAVANNAH HEIGHTS TOWNHOMES Mr. Kampert requested final plat approval for Savannah Heights Townhomes, a proposed nine-lot townhome subdivision located on the south side of Hurlburt Road in Fort Walton Beach. Mr. March 5, 2013 -13- Minute Book 68, Page Okaloosa County Board of County Commissioners Packet Pg. 78  5.1.b Windes made motion, seconded by Mr. Boyles, to grant final plat approval. 5 yeas. (NOTE: This plat was not complete because it lacked the Tax Collector’s certification that taxes have been paid. The plat and check for recording costs are being held in BCC Records until plat is completed properly.) GROWTH MANAGEMENT – FINAL PLAT APPROVAL FOR MARINA LANDING BUNGALOWS PHASE II Mr. Kampert requested final plat approval for Marina Landing Bungalows Phase II, a proposed three-lot townhome subdivision re-plat of Lots 25 through 28 and adjacent common areas as Attachment: March 5 Regular (1657 : Approval of Minutes) recorded in Plat Book 25, Page 11 and 12. Mr. Parisot made motion, seconded by Mr. Harris, to grant final plat approval. 5 yeas. OLD BUSINESS – LAW ENFORCEMENT/SECURITY AT COMMISSION MEETINGS Mr. Parisot said he raised the issue on whether or not armed law enforcement officers or other security personnel are needed at Board meetings. Mr. Boyles said he made comments at the previous meeting and he will stand by them. He added, “We don’t tell the Sheriff where to put his people.” Mr. Harris concurred with Mr. Boyles. OLD BUSINESS – GULF CONSORTIUM MEETING AND GULF COAST ECOSYSTEM RESTORATION COUNCIL MEETING Mr. Parisot filed his report on the Gulf Consortium meeting held on February 28 in Panama City. He announced the slate of officers elected to the Executive committee and that Franklin County has officially joined the Gulf Consortium. The Joint 8- County Resolution which defined the Pot 1 funding distribution was unanimously approved and sent to the U.S. Treasury Office. Mr. Parisot stated Governor Scott’s representative Mimi Drew to the