Okaloosa County BOCC — July 15, 2014 — Southern Events Mgmt Fall Classic request 100114 — reading text

Southern Events Management, Inc. 106 Waynel Circle SE Fort Walton Beach, FL 32548 June 2, 2014 Surfside Ventures, Inc. Attention: George Golematis, General Manager, The Boardwalk 1450 Miracle Strip Parkway Fort Walton Beach FL 32549 Subject: Request for Use Dear Mr. Golematis: 1. We request the use of Newman C. Brackin Park, the public areas of The Boardwalk, and the adjoining parking lot areas during the conduct of the 2014 Emerald Coast Fall Classic volleyball tournament. 2. All tournaments will run from 7:30 am until approximately 5:00 pm each day. The following is the planned schedule for the conduct of this year’s event: Estimated # Parking Lot Date Event Participants _ Impact (1) Sep 29, 2014 | Begin setup (2) 0 (3) Oct 1,2014 | Bring Your Own Doubles Tournament | 36 Light Oct 2,2014 | King of the Beach Tournament 40 Medium Oct 3, 2014 Doubles Draw Tournament 40 Medium Oct 4, 2014 Fud 4 Player Pool Play(4) 750 Heavy Oct 5,2014 _| Fud 4 Player Playoffs & Finals 750 Heavy Oct 6, 2014 Final teardown 0 None (1) The impact on the parking lot during the weekdays is usually minimal. During the weekend we do anticipate heavy parking lot use because of local teams and spectators to the event. (2) Nets set up during the week that are not needed for planned events will be available for general public use. (3) Use of a four wheeler will be needed during the conduct of the event. Primarily for set up and teardown. The use of this vehicle has been coordinated with Okaloosa County Sheriffs Department. We will also need to park a 26’ U-haul type truck near the beach access during the entire event for our equipment and supplies. (4) We will have a sports medicine team on site during the conduct of the Fud 4 Player. . 3. We have coordinated this request with the following people: Mr. Dino Villani, Director, Okaloosa County Public Safety Maj Larry Donaldson, Okaloosa County Sheriff's Department Eq Schroeder Mr-Greg Donovan, Director, Okaloosa Tourist Development Council 4. Principals involved: Southern Events Management, Inc. 106 Waynel Circle SE Fort Walton Beach, FL 32548 Point of Contact: Mike Minich, President 5. All inquiries regarding this request are welcomed and should be directed to Mike Minich, 850-243-2555 or 850-599-6971, cellular, or mike@semine.net. Request for Use Continued 6. We carry a commercial general liability insurance policy in the amount of $1 Million per occurrence naming Surfside Ventures, Inc., and Okaloosa County as additional insured on the policy. A copy is provided. Sincerely, aa Michae/K Minich Event Coordinator Approved - Cau eorge Golematis Date General Manager, The Boardwalk Surfside Ventures Real Estate, Inc.