Okaloosa County School Board — Regular Meeting, January 14, 2019 — reading text

2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letters, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-09 COX RENEWAL.pdf (256 KB) ITB 18-09 CSA.pdf (1,371 KB) ITB 18-09 UNITI FIBER RENEWAL.pdf (449 KB) ITB18-09_TAB.PDF (160 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.13 Renewal of ITB 18-10 Internet Services, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $38,700.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-10 Internet Services, in the amount of $38,700.00, effective July 1, 2019 through June 30, 2020. Public Content Request approval of the renewal of ITB 18-10 Internet Services, based on original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Customer Service Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-10 COX RENEWAL.pdf (260 KB) ITB 18-10 CSA.pdf (1,272 KB) ITB18-10_TAB.PDF (34 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.14 Renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $32,541.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, in the amount of $32,541.00. Public Content Request approval to renew ITB 18-17 Session Initiated Protocol (SIP) Trunk & Transport, based on the original pricing, terms and conditions. The contract is effective July 1, 2019 through June 30, 2020. Funding is paid from General Funds. Copies of the renewal letter, Cox Commercial Services Agreement, and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments ITB 18-17.pdf (260 KB) ITB 18-17_TAB.PDF (759 KB) ITB 18-17 COX CSA.pdf (1,479 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.15 Exempted Purchase: Siteimprove, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $7,450.00 Budgeted : Yes Budget Source : General Funds, Project 3009 Instructional & District Wide Software Recommended Action : Motion to approve the purchase of software from Siteimprove in the amount of $7,450.00, effective January 15, 2019 through January 14, 2020. Public Content Request approval to purchase software from Siteimprove in the amount of $7,450.00. The software is a hosted service that will check a website every five (5) days for broken links, misspellings, accessibility issues, SEO issues, and data privacy issues. The software will be used district wide and is an exempted purchase under 6A-1.012(11)(b). The agreement is effective January 15, 2019 through January 14, 2020. A copy of the Subscription Agreement is attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7153. File Attachments SITE IMPROVE SUBSCRIPTION AGREEMENT.pdf (253 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.16 Scheduled Service Agreements: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $22,600.00 Budgeted : Yes Budget Source : Capital Funds, Project 2333 District Wide Chiller/Boiler Service Recommended Action : Motion to approve the Scheduled Service Agreements with Trane for a total amount of $22,600.00. Public Content Request approval of Scheduled Service Agreements between Trane and The School Board of Okaloosa County, FL to provide annual HVAC equipment maintenance for the following schools: SCHOOL AMOUNT Bluewater ES $2,025.00 Bruner MS $3,425.00 Choctawhatchee HS $4,475.00 Common Campus/OTC $2,225.00 Edge ES $1,925.00 Fort Walton Beach HS $3,775.00 Kenwood ES $2,925.00 Silver Sands School $1,825.00 Grand Total: 22,600.00 The contracts are effective January 15, 2019 through June 30, 2019. Funding will be paid from Capital Funds, project 2333 District Wide Chiller/Boiler Service. Copies of the Scheduled Service Agreement are attached. For additional information, please contact Steve Bolton, Director, Facilities and Maintenance Support Services at (850) 689-7159. File Attachments OCSD Bluewater SA 2019.pdf (1,129 KB) OCSD Bruner SA 2019.pdf (1,130 KB) OCSD Choctawhatchee SA 2019.pdf (1,127 KB) OCSD Common Campus SA 2019.pdf (1,207 KB) OCSD Edge ES SA 2019.pdf (1,228 KB) OCSD FWB HS SA 2019.pdf (1,270 KB) OCSD Kenwood ES SA 2019.pdf (1,121 KB) OCSD Silver Sands SA 2019.pdf (1,224 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.17 Moved to Discussion Item 10.1 - Contract Modification and Extension Agreement between CACI NSS, Inc.- Federal and the School Board of