Okaloosa County School Board — Regular Meeting, January 14, 2019 — reading text

2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $113,623.00 Budgeted : No Budget Source : Federal Impact Aid Funds Recommended Action : Motion to approve appropriation of Federal Impact Aid Funds and make a payment in the amount of $113,623.00 to Charter Schools and AMIKids - Emerald Coast. Public Content The District received its first Voucher for Impact Aid Section 8003 Payments dated November 2, 2018, in the amount of $1,962,233.71 for the 2019 Claiming Year (Claim Filed January 2018). In addition, the District has received its second Voucher for Impact Aid Section 8003 Payments dated November 26, 2018, in the amount of $1,580,803.22 for the 2019 Claiming Year (Claim Filed January 2018). The charter schools have made a request to receive Federal Impact Aid Funds for eligible students attending charter schools during the 2019 claiming year. The calculation for the 2019 claiming year is based on the number of eligible student cards submitted during the 2017-2018 school year. The payments to these schools are as follows: School Name Payment #1 Payment #2 Total Payments Okaloosa Academy $ 2,040.00 $ 1,590.00 $ 3,630.00 NWFSC Collegiate High School 10,557.00 8,237.00 18,794.00 Liza Jackson Preparatory School 50,865.00 40,156.00 91,021.00 AMIKids - Emerald Coast 100.00 78.00 178.00 Total $63,562.00 $50,061.00 $113,623.00 File Attachments Agenda - Fed Impact Aid 2019 Pmt 1 01142019.pdf (186 KB) Agenda - Fed Impact Aid 2019 Pmt 2 01142019.pdf (188 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.9 RFP 18-01 401(a)/403(b) Special Pay Plan, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Public Content Request approval of the evaluation committee's recommendation to enter into contract negotiations with MidAmerica Administrative and Retirement Solutions, the highest ranked respondent for RFP 18-01 401(a)/403(b) Special Pay Plan. Copies of the RFP Committee Recommendation, the Request for Proposal document, RFP Addendum #1, and committee meeting minutes are attached. For additional information, please contact Russ Frakes, Program Director, Risk Management at (850) 833-5823 or Vince Windham, Program Director, Purchasing at (850) 833-7668. File Attachments RFP18-01 Committee Recommendation.pdf (17 KB) RFP18-01.pdf (1,181 KB) RFP18-01_Addendum1.pdf (51 KB) RFP 18-01 BOG Committee Meeting Minutes.pdf (1,199 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.10 Renewal of ITB 15-06 Fire Sprinkler Inspection Services,  presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Capital Funds, Project 2395 Safety/ADA - District Wide Recommended Action : Motion to approve the renewal of ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year, effective January 1, 2019 through December 31, 2019. Public Content Request approval to renew ITB 15-06 Fire Sprinkler Inspection Services for an additional term of one year adhering to original pricing, terms and conditions. The contract with Johnson Controls (Simplex Grinnell) is effective January 1, 2019 through December 31, 2019. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Steve Bolton, Director, Facilities Planning and Maintenance Support Services at (850) 689- 7159. File Attachments RENEWAL OF ITB 15-06.pdf (181 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.11 Renewal of ITB 16-04 Network Infrastucture Equipment E-Rate, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : General Funds, Project 5150 Digital Classrooms Recommended Action : Motion to approve the renewal of ITB 16-04 Network Infrastructure Equipment E-Rate for an additional term of one year, effective May 1, 2019 through April 30, 2020. Public Content Request approval to renew ITB 16-04 Network Infrastructure Equipment E-Rate for an additional term of one year adhering to original prices, terms and conditions. The contract is effective May 1, 2019 through April 30, 2020. Copies of the renewal letter and award tabulation are attached. For additional information, please contact Eric Mitchell, Director, MIS and Instructional Technology at (850) 689-7184. File Attachments RENEWAL OF ITB 16-04.pdf (414 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.12 Renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $185,448.00 Budgeted : Yes Budget Source : General Funds Recommended Action : Motion to approve the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), in the amount of $185,448.00. Public Content Request approval of the renewal of ITB 18-09 Telecommunication Services for Wide Area Network (WAN), based on the original pricing, terms and conditions. The contract is effective July 1,