Okaloosa County School Board — Regular Meeting, January 14, 2019 — reading text

Monday, January 14, 2019 Regular Meeting School District Central Administration Complex Niceville, Florida Training Room 6:00 p.m. Moment of Silence Pledge of Allegiance led by Tim Bryant 1. Opening of Meeting Subject : 1.1 Call to Order by the Chairman Meeting : Jan 14, 2019 - Regular Meeting Type : Procedural 2. Approval of Agenda Subject : 2.1 Changes to Agenda and Approval of Agenda Meeting : Jan 14, 2019 - Regular Meeting Type : Action Recommended Action : Motion to approve the Agenda as amended: Recognitions: Deleted item 3.1 Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion; Consent Agenda: Added item 8.23 Revised payment schedule in the Multi-Year Lease with NEC Financial Services, LLC for Avaya Telephone Equipment from AGC Networks; added item 8.24, Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion & Voting Motion to approve the Agenda as amended: Recognitions: Deleted item 3.1 Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion; Consent Agenda: Added item 8.23 Revised payment schedule in the Multi-Year Lease with NEC Financial Services, LLC for Avaya Telephone Equipment from AGC Networks; added item 8.24, Motion to authorize the Finance Department to continue using the existing bank MICR signatures for the signing of accounts payable and payroll checks until new signature plates are received and installed on the AS/400 and the Burroughs check signing machine. Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 3. Recognitions Subject : 3.1 Deleted - Recognition of Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions; and Maya Babel, Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th Grade Champion, presented by the Superintendent Meeting : Jan 14, 2019 - Regular Meeting Type : Recognition Public Content Bruner Middle School Beta Club, 2018-2019 State Beta Club Quiz Bowl Junior Champions: Jerome Michaud Jill Johnson Anna Baldwin Evangeline Cumming Bella Crescioni Bruner Middle School Beta Club, 2018-2019 State Beta Club Language Arts 7th grade Champion: Maya Babel 5. Public Comment Subject : 5.1 Members of the public desiring to address the School Board - Form MIS 5241 Public Input and/or Discussion of Agenda Items Meeting : Jan 14, 2019 - Regular Meeting Type : Information 7. Committee and Staff Reports (Workshop Only) Subject : 7.1 Okaloosa Public Schools Foundation Annual Update, presented by Henry Kelley, Program Director, Community Affairs Meeting : Jan 14, 2019 - Regular Meeting Type : Presentation File Attachments Okaloosa Public Schools Foundation, Inc.pdf (907 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.2 In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 14, 2019 - Regular Meeting Type : Report Public Content In-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments In-County Travel Nov 22 - Dec 12.pdf (144 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.3 Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 14, 2019 - Regular Meeting Type : Report Public Content Out-of-County Travel paid for the period of November 22 - December 12, 2018, presented by Rita R. Scallan, Chief Financial Officer File Attachments Out-of-County Travel Nov 22 - Dec 12.pdf (126 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.4 Report on Significant Financial Trends and Findings in 2016-2017 Fiscal Year Audits of District School Boards, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 14, 2019 - Regular Meeting Type : Report Public Content The report provides a summary of significant trends and findings identified in the audits of the State of Florida, 67 district school boards. For the 2016-2017 fiscal year, audits of 47 school districts were performed by the office of the Auditor General, and audits of 20 school districts were performed by other independent certified public accountants (CPAs). The audit reports prepared by the other independent CPAs were required to be filed with the Auditor General's office no later than March 31, 2018. File Attachments Summary of Significant Findings and Financial Trends FY ended June 30, 2017.pdf (461 KB) 7. Committee and Staff Reports (Workshop Only) Subject : 7.5 State of Florida, State Board of Administration, Local Government Surplus, Funds Trust Fund (Florida Prime) (An External Investment Pool), Financial Audit, for the Fiscal Years Ended June 30, 2018, and 2017, Report Number 2019-067, December 2018, presented by Rita R. Scallan, Chief Financial Officer Meeting : Jan 14, 2019 - Regular Meeting Type : Report Public Content The Auditor General of the State of Florida has issued Report No. 2019-067, December 2018, State of Florida, State Board of Administration, Local Government Surplus Funds Trust Fund (Florida Prime) (An External Investment Pool) Financial Audit for the Fiscal Years Ended June 30, 2018, and June 30, 2017. The Auditor General request that this report be presented to the School Board at its next meeting and that it be filed as a part of the public records of the Board, making mention of this fact in the minutes of the Board. File Attachments 2019-067.pdf (481 KB) 8. Consent Agenda Subject : 8.1 Approval of the Consent Agenda Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Dewey Destin. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Subject : 8.2 Approval of the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of Regular Meeting of December 10, 2018, recommended by the Superintendent for approval. Meeting : Jan 14, 2019 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve the Minutes of Student Disciplinary Hearings of December 6, 2018; Minutes of Special Meeting of December 6, 2018; Minutes of Workshop Meeting of December 6, 2018; Minutes of