Okaloosa County BOCC — March 18, 2013 — Landrum Staffing — reading text

EXHIBITD) gw pee pl CONTRACT & LEASE INTERNAL COORDINA TION SHEET Contract/lease Number: C/I VH-PR Tracking Number: 9 35-7 2 7 Contractor/iesses Name: __-La&n Mp ns Stef fia, Service Lo< 7 _ Purpose: Leven duen tes, Ll L£ Vv fe. (ales Ke VE 7 Sh fr A | Date/Term:, . Jade oe | 1. cena ann $50,000 Amounts oo . 2. (.) GREATER THAN $25,001 | Department: Le 3, [1 $25,000 OR LESS Dept. Monitor Name: sh. Cooliynn Ji b. M6 cy Purchasing Review Procurement DEY. are met: EZ . Date: =, os) x tr acts & Lease. Aja . Risk Management Re ve f {/ Lae a Yh ¢ fs . ania, Ue raft Approved ave w a ch I - a 4 / ~ Vie are | —. . Date: foals Risk Management Director. - County Attorney Review win ctagess, Canarh adonifin = Chany gr cali Phe ey Approved ascowriten: x V, on hs c 45 peed | ial 13 Jap Vin Pome, | ¢ Date: _W/ 29/3. Eounty Attorney Following Okaloosa County approval: Contract & Grant Document has been received: Date: Contracts & Grants Manager Jack Allen From: John Dowd Sent: Wednesday, January 30, 2013 1:57 PM To: GinNeal McVay Ce: Kay Godwin; Jack Allen; Richard Brannon Subject: RE: Landrum Contract GinNeal: Thanks for hanging in there with me. We are okay to proceed. John From: GinNeal McVay Sent: Wednesday, January 30, 2013 1:51 PM To: John Dowd Cc: Kay Godwin Subject: Landrum Contract John, They have taken off the paragraph you requested. Please let me know if we are okay to proceed with this contract. Thank you. GinNeal M. McVay, PHR Human Resources Manager Okaloosa County BCC a ; BS BO ; _ Human Resources Department 601-B N. Pearl Street Crestview, FL 32536 850.689.5870 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. Jack Allen From: Gary Real Sent: Tuesday, January 29, 2013 2:34 PM To: Jack Allen Subject: RE: Okaloosa County Contract / Landrum Staffing The proposed change satisfies my concerns Gary R. Real Risk Manager, Okaloosa County Florida 850-689-5979 Please note: Due to Florida's very broad public records laws, most written communications to or from County employees regarding County business are public records, available to the public and media upon request. Therefore, this written e-mail communication, including your e-mail address, may be subject to public disclosure. From: Jack Allen Sent: Tuesday, January 29, 2013 2:33 PM To: Gary Real Subject: FW: Okaloosa County Contract / Landrum Staffing Importance: High Gary, Could | get an email reply on your approval as well, since this was also an issue you had concern over? Thanks, Jack From: Jack Allen Sent: Tuesday, January 29, 2013 2:31 PM To: John Dowd Cc: Richard Brannon; Gary Real; GinNeal McVay; Kay Godwin Subject: RE: Okaloosa County Contract / Landrum Staffing Importance: High Thanks Mr. Dowd. I’ve copied GinNeal this information. She will be glad to hear about the strikethrough since that was on one of the signature pages. Jack From: John Dowd Sent: Tuesday, January 29, 2013 2:06 PM To: Jack Allen Cc: Richard Brannon; Gary Real Subject: FW: Okaloosa County Contract / Landrum Staffing Jack: They've agreed per the below to delete the indemnification and attorney fee paragraphs. We can either do it by crossing out and initialing the paragraphs, or. preferably, retyping without those paragraphs. Thanks, STAFFING VENDOR AGREEMENT IT IS HEREBY AGREED by and between LANDRUM STAFFING SERVCIES, INC. | ("STAFFING FIRM"), and BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY (“Client’’). WHEREAS, STAFFING FIRM is engaged in the business of assigning its employees to perform services for clients, and providing related management and human resource services; and WHEREAS CLIENT desires to engage STAFFING FIRM to provide such services, NOW, THEREFORE, in consideration of the promises, and of the mutual covenants hereinafter set forth, and intending to be legally bound hereby, the parties hereto agree as follows: , DEFINITIONS For purposes of this Agreement, “CLIENT” refers to and includes the entity named above and its parents, subsidiaries, affiliates, and successors. For purposes of the Agreement, “STAFFING FIRM” refers to and means LANDRUM STAFFING SERVICES INC., and its parents, subsidiaries, affiliates and successors. DUTIES OF STAFFING FIRM STAFFING FIRM shall provide CLIENT the services of its employees (“Assigned Employees”) as requested by CLIENT. CLIENT shall use the services of STAFFING FIRM as a provider of Assigned Employees for the job titles set forth in _..Exhibit A for CLIENT. 0 0 STAFFING FIRM agrees to assume responsibility for paying, withholding, and transmitting payroll taxes; making unemployment contributions; and handling unemployment and workers’ compensation claims involving Assigned Employees with respect to compensation that STAFFING FIRM has agreed to pay. Staffing Firm agrees to assume responsibility for recruiting, screening, skills testing, drug-screening, check of previous job references, and check of criminal records. STAFFING FIRM agrees to certify I-9 forms and verify eligibility to work through the E-verify program for all employees assigned to CLIENT. DUTIES OF CLIENT STAFFING FIRM will invoice CLIENT for services provided in accordance with this Agreement on a weekly basis. Payment shall be due upon receipt of the invoice. CLIENT’S signature on STAFFING FIRM’S timesheets certifies that the performed services shown are correct and that the work was performed to CLIENT’S satisfaction and authorizes STAFFING FIRM to bill CLIENT for the services performed by the named Assigned Employee. STAFFING FIRM’s bill rates by job category are attached hereto as Exhibit A, which is incorporated by reference herein. In the event a portion of any invoice is disputed, the undisputed portion shall be paid. CLIENT acknowledges and agrees that Assigned Employee will be compensated based on total hours worked, including overtime, in a given workweek. CLIENT further agrees that the total weekly compensation divided by the total number of hours worked per week will not fall below federal minimum wage or other rate required by state law. Should this happen, Assigned Employee will be compensated to assure the per hour minimum (or the required state law minimum wage) and CLIENT will be billed accordingly. CLIENT acknowledges and agrees that non-exempt Assigned Employees will be compensated at the rate of one-half plus the hourly rate for all hours worked in excess of 40 in any one week. CLIENT agrees to pay Net Upon Receipt of invoice and understands that unpaid accounts will be considered in default after thirty (30) days. Interest of 1.5% per month will be charged on unpaid fees more than 10 days past due. CLIENT agrees to reimburse STAFFING FIRM for all reasonable costs of collection, including attorneys’ fees. TERMS AND TERMINATION This agreement shall be for a specified period of time as stipulated by the CLIENT. This agreement shall be automatically renewed unless modified or terminated in accordance with this Agreement. The parties agree to waive any notice prior to automatic renewal of the Agreement. This Agreement may be terminated by either party upon 30 days’ written notice to _the_ other party. Such notice shall be personally delivered or sent by recognized overnight courier or by certified mail, return receipt requested. Notwithstanding any other provision of this Agreement, in the event the other party declares or becomes bankrupt or insolvent, dissolves or discontinues operations, or fails to make any payments within the time periods specified in this Agreement, either party may terminate this Agreement upon 24 hours written notice. STAFFING FIRM agrees that, during the term of this agreement and for one year following its termination, STAFFING FIRM will not recruit or solicit any employee of CLIENT to fill a position for another client of STAFFING FIRM. CLIENT agrees that, during the term of this agreement and for one year following its termination, CLIENT will not recruit or solicit any employee of STAFFING FIRM to fill a position for CLIENT or another client of CLIENT. If CLIENT breaches this term, CLIENT agrees to pay to LANDRUM 20% of the total annual compensation contemplated for Assigned Employee. STAFFING FIRM does not discriminate in referrals, or consent to discrimination by its clients, against any candidate on the basis of age, race, color, religion, disability, sex, national origin, veteran status or other protected status. This agreement will be governed by and enforced in accordance with the laws of the state of Florida. The parties agree that state and federal courts with the state of Florida shall have the exclusive jurisdiction over any litigation brought or arising out of this agreement. CLIENT LANDRUM By: By: Denise T. McLeod, Vice-President Print name and title of client representative Landrum Staffing Services, Inc. Print name of client company Lorvuri. LIU te Signature Signature January 30, 2013 Date EXHIBIT A PROPOSED PAY/BILL RATES OKALOOSA COUNTY HUMAN RESOURCES DEPARTMENT January 3, 2013 General Clerical Answering and directing phone calls. Checking and distributing documents and correspondence. Receiving, sorting and distributing incoming mail. Maintaining filing systems. Photocopying, scanning and faxing. $8.50 - 9.50/hr pay. $12.93 — 14.09/hr bill. Payrolling Rate $8.50 - 9.50/hr pay $12.67 — 13.84/hr bill Receptionist Greet visitors, handle incoming calls in a professional and enthusiastic manner and perform general administrative duties. Receptionists will also assist other administrative staff with overflow work, including Computer Skills - proficiency in use of MS Office and Internet research tasks. $9.50 - 10.50/hr pay $14.09 — 15.26 /hr bill Payrolling Rate $9.50 - 10.50/hr pay $13.84 — 15.01/hr bill Janitor Cleans and keeps in an orderly condition an office building. Sweeps, mops, scrubs, and vacuums hallways, stairs, and office space. Empties trash and garbage containers. Notifies supervisor concerning need for major repairs or additions to lighting, heating, and ventilating equipment. May perform minor and routine painting, plumbing, and other related maintenance activities, using hand tools. May replace air-conditioner filters. $10.00/hr pay $15.49/hr bill Payrolling Rate $10.00/hr pay $14.86/hr bill EXHIBT A Direct Hire — 20% of Annualized Salary Thirty day guarantee, credit check (where applicable), college degree & licensure verification, two references, drug-screening, criminal background check(s) and skills testing. In the event that our candidate does not fulfill your expectations during the guarantee period, we would like the opportunity to replace. If we are unable to make a replacement, you will receive a pro-rated refund based on the length of time that our candidate worked at your company. Temp-to-Hire — 12 week (480 hour) Liquidation Period From the date of notification of intent to hire, a Landrum employee placed on assignment must remain on the Landrum payroll for 12 weeks (480 hours). Many of our clients use this time as a probationary period for the employee, giving the client and the employee the opportunity to make certain this permanent hire decision is a good match. If you prefer to liquidate the Landrum employee prior to the end of the 12 week (480 hour) period, we offer a pro-rated payment option. Please contact your Landrum representative for additional details. Addendum 1 OKALOOSA COUNTY HUMAN RESOURCES January 3, 2013 Job Title: Construction Inspector | Workers’ Comp Code: # 9410 Pay Rate Range: Bill Rate Range: Payrolling: $15.12 - $25.10 $21.25 - $33.13 $20.85 - $32.79 12 Weeks (480 hours) Temp-to-Hire Lopvi. L MW Ladd Vice - fevssthent FCOO,