Okaloosa County BOCC — December 18, 2012 — Request for Bids — reading text

Sea Oats Planting Unit 145,744 $ $ 11 Panic Grass Planting Unit 18,780 $ $ 12 Diversity Species Planting Unit 23,278 $ $ Total Cost Bid Items 7-12 $ Total Cost Bid Items 7-12 (Written) BID SCHEDULE Bid Alternative 3 – Okaloosa Island Option 1 (2” containers) Bid Item Description Units Quantity Unit Cost Bid Item Cost 13 Sand Fence Linear Feet 10,230 $ $ 14 Post & Rope Linear Feet 3,587 $ $ 15 Signage Sign & Post 248 $ $ 16 Sea Oats Planting Unit 490,548 $ $ 17 Panic Grass Planting Unit 63,519 $ $ 18 Diversity Species Planting Unit 81,123 $ $ Total Cost Bid Items 13-18 $ Total Cost Bid Items 13-18 (Written) BID SCHEDULE Bid Alternative 4 – Okaloosa Island Option 2 (4” containers) Bid Item Description Units Quantity Unit Cost Bid Item Cost 19 Sand Fence Linear Feet 10,230 $ $ 20 Post & Rope Linear Feet 3,587 $ $ 21 Signage Sign & Post 248 $ $ 22 Sea Oats Planting Unit 218,021 $ $ 23 Panic Grass Planting Unit 28,231 $ $ 24 Diversity Species Planting Unit 36,055 $ $ Total Cost Bid Items 19-24 $ Total Cost Bid Items 19-24 (Written) Bidder shall sign below that they have read and understood all addenda, if any, related to this project. Failure to acknowledge any addendum issued shall disqualify the Bidder. Addendum # : Date of Receipt: Last Revised – 01/09/2013 Page 38 Addendum # : Date of Receipt: Addendum # : Date of Receipt: Notice to All Bidders: 1. The Owner reserves the right to waive any informality in any bid, to reject any and all bids, and to delete any part of any of the above items. 2. Bid prices for the various work items are intended to establish a total price for completing the project in its entirety. The contractor shall include in the Bid, any item for which a separate pay item has not been established in the Bid Schedule (under any related pay item), to reflect the total price for completing the project in its entirety. 3. Quantities shown are estimated. Actual quantities may vary. The Owner reserves the right to adjust the final Contract Price by the actual quantities installed (+ or -) and it shall be the successful bidder’s responsibility to provide accurate documentation of the actual quantities installed. PART III Certifications: In accordance with your request for Bids, instructions and specifications, attached hereto, and subject to all conditions thereof, I (we), the undersigned, hereby propose and agree if this Bid is accepted, to contract with Okaloosa County, Florida to construct any items or furnish any service requested herein and deliver same without additional cost to Okaloosa County at the specified location for the quotations listed above. The undersigned further declares that he/she has carefully examined the specifications referenced on this Bid Form and is thoroughly familiar with them and their provision(s). The undersigned further declares that no other person than the Bidder herein named has any interest in this Bid or in the contract to be executed, and that it is made without any connection with any other person(s) making Bid for the same articles, and it is in all respects fair and without collusion and fraud. SIGNATURE & CERTIFICATION: Name & Title of Authorized Representative: (Print or Type) Signature: Date of Bid: Note: See RFB Section III, Bid Requirements, and attach all required information to Bid form. Okaloosa County reserves the right to reject any and all bids or portions thereof, to waive minor defects in the process and to accept the Bid or any combination of Bid items or take any other actions deemed by Okaloosa County to be in the County’s best interest. Okaloosa County also reserves the right to assign additional work to the successful Bidder based upon their Bid proposal or negotiation as may be necessary to meet grant funding or completion requirements. Last Revised – 01/09/2013 Page 39  ATTACHMENT “A” WESTERN DESTIN DUNE VEGETATION PROJECT CONSTRUCTION DRAWINGS, SPECIFICATIONS, and REGULATORY AUTHORIZATIONS TECHNICAL SPECIFICATIONS FOR THE WESTERN DESTIN DUNE VEGETATION PROJECT PART 1 – GENERAL 1.1 SUMMARY A. These specifications include requirements for the furnishing of labor, materials, equipment and performing all operations in connection with dune vegetation, sand fencing, signage, and post and rope installation as indicated on the Construction Drawings (Drawings) and specified herein. 1.2 DEFINITIONS A. Nomenclature: The scientific and common names of plants herein specified conform to the approved names given in Hortus Third (1976) by Liberty Hyde Bailey Hortorium. B. Planting Unit: For the purpose of this project, the term “planting unit” refers to vegetative material of any individual, viable, nursery-grown plant installed within a single hole created on the beach or dune system. Planting unit species and size vary in accordance with these Specifications & Contract Documents. C. Engineer: - The Owner’s representative responsible for construction observations. 1.3 SUBMITTALS – The following shall be submitted for Owner & Engineer approval: A. Work Plan: As part of the bid package, the contractor shall submit to the engineer a detailed work plan for the dune vegetation, sand fence, signage, and post and rope installation. The plan shall include the construction schedule (including plant propagation through installation.), propagation method, types of hydrating gel and fertilizer to be used (including the required manufacturers information), proposed materials, staging areas and access requirements, work force & equipment, and the qualifications of supervisor(s). The contractor shall provide with the work plan documentation as to the source of the planting units to be installed, including collection permits and any other required permits or documentation. B. Watering Plan: As part of the bid package, the contractor shall furnish to the Engineer a plan for watering the plants and an itemized list of equipment that will be used during watering operations. The watering Last Revised – 01/09/2013 Page 40  plan shall detail the proposed number of irrigation events, irrigation methodology, equipment, water source, labor, required time, notifications, and the physical condition(s) of the planting units that signal the need for maintenance irrigation. The plan shall also include details regarding the hydrating gel requirements and any additional soil amendments (fertilizer) that may be included during the irrigation. C. Certificates of Compliance: Before delivery of planting materials, the contractor shall submit to the Engineer certificates of compliance and/or documentation certifying that the planting materials meet all of the requirements (plant source, plant size, plant age, plant grade, etc.) for this specification. D. Notice of Commencement: The contractor shall notify the Engineer at least 3 days before initiating the work, including mobilization, staging, and/or field work. E. Notice for Inspection: The contractor shall notify the Engineer at least 10 days before the scheduled 180-day inspection that the vegetation is ready for inspection. The contractor shall meet and accompany the Engineer onsite during the inspection. F. Soil Amendments: The contractor shall submit the required manufacturer’s information certifying that soil amendments meet the specifications. PART 2 – EXECUTION 2.1 GENERAL A. Schedule – The contractor shall complete all construction activity (plant, sand fence, signage, and post and rope installation) and remove all equipment from the beach and work areas prior to marine turtle nesting season (May 1 – October 31). The contractor shall not commence work until receiving a written Notice to Proceed from the Owner or Engineer. Work is permitted seven (7) days a week during daylight hours only (sunrise to 1 hour after sunset). B. NOTIFICATION – The contractor shall notify the Engineer at least 3 days prior to project mobilization, commencement of installation, project completion, inspections, and demobilization. The contractor shall notify the Engineer at least 10 days before the scheduled 180-day vegetation inspection. The contractor shall notify the Engineer at least 48 hours prior to the suspension of work. The contractor shall notify the Engineer immediately for any work stoppages resulting from environmental impacts (turtle nest impacts, fuel spills, etc.), permit violations, property owner disputes, safety violations, etc. C. WORK – The contractor shall install the dune vegetation, sand