Okaloosa County BOCC — December 18, 2012 — Request for Bids — reading text

________________________________________________ NAME OF OWNER ________________________________________________ ADDRESS ________________________________________________ PHONE NUMBER ________________________________________________ PERSON TO CONTACT ________________________________________________ NAME OF OWNER ________________________________________________ ADDRESS ________________________________________________ PHONE NUMBER ________________________________________________ PERSON TO CONTACT ________________________________________________ NAME OF OWNER ________________________________________________ ADDRESS ________________________________________________ PHONE NUMBER ________________________________________________ PERSON TO CONTACT ________________________________________________ NAME OF OWNER ________________________________________________ ADDRESS ________________________________________________ PHONE NUMBER ________________________________________________ PERSON TO CONTACT ________________________________________________ Last Revised – 01/09/2013 Page 32  CONTRACT This agreement, executed in Crestview, Florida this _____ day of ___________________________ 2013 between the County of Okaloosa, Florida, the Owner, hereinafter called the Party of the First Part, and ______________________________ or its successors, executors, administrators and assigns, hereinafter called the Party of the Second Part. WITNESSETH: That for and in consideration of payments, hereinafter mentioned, to be made by the Party of the First Part, the Party of the Second Part agrees to furnish all equipment, machinery, tools and labor; to furnish and deliver all materials required to be furnished and delivered in and about the improvement and to do and perform all work regarding Installation of the West Destin Dune Vegetation Project & Okaloosa Island Dune Flora Restoration & Beach Accessway Management Project/Unit Price Contract as Per Bid #SW 08-13 for an approximate total price of $ in strict conformity with the provisions of this Contract, the Notice to Contractors, the Specifications and the Plans approved by the Owner. The said Plans, Specifications, the Notice to Contractors, and the Proposal are hereby made a part of this agreement as fully and to the same effect as if the same had been set forth at length in the body of this agreement. As security for the full and faithful performance of this contract and all the incidents thereto, the Party of the Second Part had made and furnished a Contract Bond with as Surety (as required per the bid package), which is accepted by Parties of the First Part and made a part of this contract. In consideration of the foregoing promises, the Party of the First Part agrees to pay to the Party of the Second Part such unit prices for the work actually done as are set out in the accompanying proposal in the manner provided in the said Specifications. The Contractor shall be prepared to begin work to be performed under the contract as he set forth in his proposal, but will not proceed until he receives official notice to begin his work. REPRESENTATIVES: The authorized representative of the County shall be: JIM TRIFILIO OKALOOSA COUNTY TOURISM DEPT. 1540 MIRACLE STRIP PKWY, S. E. FT. WALTON BEACH FL 32549 850-651-7131 E-MAIL: Jtrifilio@co.okaloosa.fl.us The authorized representative for shall be: E-Mail: All notices required by this agreement shall be in writing to the representative listed above with a courtesy copy to the following: Last Revised – 01/09/2013 Page 33  Jack Allen Contracts & Leases Okaloosa County Purchasing Department 602-C North Pearl Street Crestview, FL 32536 850-689-5960 / 850-689-5998 (FAX) E-Mail: jallen@co.okaloosa.fl.us IN WITNESS WHEREOF, the Chairman of the Board of County Commissioners, by authority vested in him, has hereunto subscribed his name on behalf of the County of Okaloosa, Florida, the Owner, and the said has hereto fixed his signature, the day and year above written. WITNESS: CONTRACTOR BY TITLE STATE OF FLORIDA COUNTY OF OKALOOSA This contract is accepted this _____ day of _____________________ 2013 and is effective on the _____ day of _________________________ 2013. ATTEST: COUNTY OF OKALOOSA, FLORIDA BY Gary Stanford Don Amunds, Chairman Deputy Clerk of Court Last Revised – 01/09/2013 Page 34  NOTICE OF AWARD TO: PROJECT DESCRIPTION: WESTERN DESTIN DUNE VEGETATION and OKALOOSA ISLAND DUNE FLORA RESTORATION AND BEACH ACCESS MANAGEMENT PROJECT The owner has considered the proposal submitted by you for the above-described work in response to its Advertisement for Proposals dated __________________ and Information for Bidders. You are hereby notified that your proposal has been accepted for items in the amounts of $_________________. You are required by the Instructions to Bidders to execute the Agreement and furnish the required contractor’s Performance Bond, Payment Bond, and Certificates of Insurance within fifteen (15) calendar days from the date of this notice to you. If you fail to execute said Agreement and to furnish said bonds within fifteen (15) calendar days from the date of this notice, said owner will be entitled to consider all your rights arising out of the owner’s acceptance of your proposal as abandoned and as a forfeiture of your bid bond. The owner will be entitled to such other rights as may be granted by law. You are required to return an acknowledged copy of this Notice of Award to the owner: Okaloosa County Purchasing, 602-C North Pearl St., Crestview, FL 32536. If you have any questions, please call Jack Allen at 850-689-5960. Dated this ____ day of ____________, 2013. OWNER – OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS BY: _________________________ TITLE Purchasing Director Richard L Brannon ACCEPTANCE OF NOTICE Receipt of the above NOTICE OF AWARD is hereby acknowledged. BY: ___________________________________________________ This the ________ day of ___________________, 2013. BY: ___________________________________________________ Title: __________________________________________________ Last Revised – 01/09/2013 Page 35  NOTICE TO PROCEED DATE: ________________ TO: PROJECT: ________________________________________________________ You are hereby notified to commence WORK in accordance with the Agreement dated _____________________, 2013, on or before _____________________, and you are to complete the WORK within __________________________________. The date of completion of all WORK is therefore _____________________________. You are required to return an acknowledged copy of this NOTICE TO PROCEED to the OWNER: Okaloosa County Purchasing, 602-C North Pearl St, Crestview, FL 32536. OKALOOSA COUNTY BOARD OF COUNTY COMMISSIONERS OWNER BY: _____________________________ Richard L. Brannon TITLE: Purchasing Director ACCEPTANCE OF NOTICE Receipt of the above NOTICE TO PROCEED is hereby acknowledged. ____________________________________ Company Name This the ________ day of _________________, 2013 ____________________________________ Signature By: _________________________________ Type or Print Name Title: ________________________________ Last Revised – 01/09/2013 Page 36  BID SCHEDULE OKALOOSA COUNTY, FLORIDA REQUEST FOR BIDS (RFB) #08-13-CM WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION & BEACH ACCESS MANAGEMENT PROJECT PART I Bid submitted by: Company: Address: City & State: Zip Code: Telephone ( ) Fax: # of Years in Business: PART 2 Bidding RFB #08-13-CM CM, Western Destin Dune Vegetation Project & Okaloosa Island Dune Flora Restoration & Beach Access Management Project: All bid items shall include all costs for furnishing to the Owner all labor, materials, equipment, tools, machinery, utilities, insurance, supplies, permits, and all costs incurred in providing all work shown on the Construction Drawings and outlined in the Contract Specifications and all other Contract Documents. BID SCHEDULE Bid Alternative 1 – Western Destin Option 1 (2” containers) Bid Item Description Units Quantity Unit Cost Bid Item Cost 1 Sand Fence Linear Feet 4,290 $ $ 2 Post & Rope Linear Feet 458 $ $ 3 Signage Sign & Post 98 $ $ 4 Sea Oats Planting Unit 327,925 $ $ 5 Panic Grass Planting Unit 42,256 $ $ 6 Diversity Species Planting Unit 52,375 $ $ Total Cost Bid Items 1-6 $ Total Cost Bid Items 1-6 (Written) Last Revised – 01/09/2013 Page 37  BID SCHEDULE Bid Alternative 2 – Western Destin Option 2 (4” containers) Bid Item Description Units Quantity Unit Cost Bid Item Cost 7 Sand Fence Linear Feet 4,290 $ $ 8 Post & Rope Linear Feet 458 $ $ 9 Signage Sign & Post 98 $ $ 10