Okaloosa County BOCC — December 18, 2012 — Request for Bids — reading text

PUBLIC SAFETY & CONFLICTS 9.1 PUBLIC SAFETY A. Public Safety – The contractor shall at all times protect the safety of the general public utilizing the beach and access areas, as well as recreating along the shoreline, within the adjacent to the proposed installation areas. The contractor shall notify the Owner and Engineer immediately of any concerns or issues relating to potential conflicts between work activities and residents or the general public. 9.2 CONFLICTS A. Conflicts – The contractor is advised that construction work by other contractors may be occurring at the same time as plant installation. The contractor shall direct all concerns or issues relating to potential work conflicts to the Owner and Engineer. Last Revised – 01/09/2013 Page 54  ATTACHMENT “B” OKALOOSA ISLAND DUNE FLORA RESTORATION & BEACH ACCESS MANAGEMENT PROJECT CONSTRUCTION DRAWINGS AND SPECIFICATIONS TECHNICAL SPECIFICATIONS FOR THE OKALOOSA ISLAND DUNE FLORA RESTORATION AND BEACH ACCESS ENHANCEMENT PROJECT PART 1 - GENERAL 1.1 SUMMARY A. These specifications include requirements for the furnishing of labor, materials, equipment and performing all operations in connection with dune vegetation, sand fencing, signage, and post and rope installation as indicated on the Construction Drawings (Drawings) and specified herein. B. The Contractor is informed that Okaloosa County has made a request to the Florida Department of Environmental Protection (FDEP) for a Coastal Construction Control Line (CCCL) Permit exemption as the project does not cause an adverse impact to the coastal system. The Contractor shall be aware that the FDEP may require additional permitting requirements beyond those stated in these specifications. The Contractor shall familiarize themselves with FDEP permitting requirements for dune restoration and beach access management projects as they relate to the proposed work. 1.2 DEFINITIONS A. Nomenclature: The scientific and common names of plants herein specified conform to the approved names given in Hortus Third (1976) by Liberty Hyde Bailey Hortorium. B. Planting Unit: For the purposes of this project, the term “planting unit” refers to vegetative material of an individual, viable, nursery-grown plant installed within a single hole created on the beach or dune system. Planting unit species and size vary in accordance with these Specifications and Contract Documents. C. Engineer: The Owner’s representative responsible for construction observation and project certification. 1.3 SUBMITTALS The following shall be submitted for Owner and Engineer approval: A. Work Plan: As part of the bid package, the Contractor shall submit to the Engineer a detailed work plan for the dune vegetation, sand fence, signage, and post and rope installation. The plan shall include the construction schedule (including plant propagation through installation), propagation method, types of hydrating gel and Last Revised – 01/09/2013 Page 55  fertilizer to be used (including the required manufacturers information), proposed materials, staging areas and access requirements, work force and equipment, and the qualifications of supervisor(s). The Contractor shall provide with the work plan documentation as to the source of the planting units to be installed, including collection permits and any other required permits or documentation. B. Watering Plan: As part of the bid package, the Contractor shall furnish to the Engineer a plan for watering the plants and an itemized list of equipment that will be used during watering operations. The watering plan shall detail the proposed number of irrigation events, irrigation methodology, equipment, water source, labor, required time, notifications, and the physical condition(s) of the planting units that signal the need for maintenance irrigation. The plan shall also include details regarding the hydrating gel requirements and any additional soil amendments (fertilizer) that may be included during the irrigation. C. Certificates of Compliance: Before delivery of planting materials, the Contractor shall submit to the Engineer certificates of compliance and/or documentation certifying that the planting materials meet all of the requirements (plant source, plant size, plant age, plant grade, etc.) for this specification. D. Notice of Commencement: The Contractor shall notify the Engineer at least 3 days before initiating the work, including mobilization, staging, and/or field work. E. Notice for Inspection: The Contractor shall notify the Engineer at least 10 days before the scheduled 180-day inspection that the vegetation is ready for inspection. The Contractor shall meet and accompany the Engineer onsite during the inspection. F. Soil Amendments: The Contractor shall submit the required manufacturer’s information certifying that soil amendments meet the specifications. PART 2 - EXECUTION 2.1 GENERAL A. Schedule The Contractor shall complete all construction activity (plant, sand fence, signage, and post and rope installation) and remove all equipment from the beach and work areas prior to marine turtle nesting season (May 1 – October 31). The Contractor shall not commence work until receiving a written Notice to Proceed from the Owner or Engineer. Work is permitted seven (7) days a week during daylight hours only (sunrise to 1 hour after sunset). B. Notification The Contractor shall notify the Engineer at least 3 days prior to project mobilization, commencement of installation, project completion, inspections, and demobilization. The Contractor shall notify the Engineer at least 10 days before the scheduled 180-day vegetation inspection. The Contractor shall notify the Engineer at least 48 hours prior to the suspension of work. The Contractor shall notify the Engineer immediately for any Last Revised – 01/09/2013 Page 56  work stoppages resulting from environmental impacts (turtle nest impacts, fuel spills, etc.), permit violations, property owner disputes, safety violations, etc. C. Work The Contractor shall install the dune vegetation, sand fencing, signage, and post and rope in accordance with the Drawings. The Contractor shall field-verify the specific locations of the work and obtain Engineer approval prior to installation of any work components. The Owner and Engineer reserve the right to suspend the work at any time when the location, layout, or limits established by the Contractor are not sufficient to define the work. The Contractor shall utilize the construction baseline and stationing shown in the Drawings to define features of the work and document completed work areas. D. Planting Layout The Contractor shall lay out the locations of the proposed vegetation areas, for approval by the Engineer, prior to planting. At a minimum, the layout shall include markers (e.g., flagging or stakes) at the seaward and landward limits of the planting area, accesses (paths and dune walkovers), and endpoints of the work. The markers shall be placed at 100-foot centers maximum and at reduced distances in non-uniform areas to clearly define the planting area. The Contractor will be responsible for tracking and removing all stakes and markers from the beach project area. The work shall be performed in a continuous manner from start to finish without interruption or variation. 2.2 WORK AREAS AND ACCESS A. Planting Areas The plant units shall be installed on the existing dune within the planting areas shown in the Drawings. The Zone I planting area primarily represents the seaward dune face and dune crest. The Zone II planting area primarily represents the landward dune face. B. Staging Areas The Contractor shall utilize the staging areas shown in the Drawings. The Contractor shall maintain the staging areas in a neat and orderly fashion and minimize the area utilized for staging and/or equipment storage. The Contractor will be responsible for cleaning and restoring the staging areas to pre-construction conditions to the satisfaction of the Owner and Engineer prior to demobilization. The Contractor shall be responsible for any damage to the existing dunes, dune vegetation, private and public property, and staging, work, and access areas. The Contractor shall repair any damage resulting from the Contractor’s operations at no cost to the Owner or Engineer. The Contractor will not be permitted to stockpile equipment or materials on the beach except those required for immediate (same day) planting or installation. The Contractor is responsible for the collection and removal of any debris and litter associated with the work. The Work Plan submitted by the Contractor shall describe the proposed use (including equipment/materials to be stored, schedule, etc.) of the staging areas. Last Revised – 01/09/2013 Page 57  C. Beach Access The Contractor shall utilize only the beach access corridors shown in the Drawings unless otherwise approved by the Owner and Engineer. The Contractor shall maintain all beach accesses in working order and shall not inhibit the general public from accessing the beach. The Contractor shall not enter or place planting units, sand fence, equipment or materials on private properties outside of the project area defined in the Drawings. The Contractor shall minimize access and travel along the beach to avoid disturbance or impacts to the existing beach and dune system. Driving vehicles along any part of the dune or upland of the dune is prohibited. The Contractor shall repair any damage resulting from the Contractor’s operations at no cost to the Owner or Engineer. D. Work Area The Contractor’s active work area shall not exceed 500 linear feet in a shore-parallel direction. PART 3 - PRODUCTS 3.1 PLANTING MATERIALS A. Plant Source The source of all planting units delivered under this bid item will be limited to seeds and propagated plants collected from the South Alabama and Florida Panhandle coasts. Source material collected