Okaloosa County BOCC — December 18, 2012 — Request for Bids — reading text

REQUEST FOR BIDS WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT OKALOOSA COUNTY, FLORIDA BID #: SW 08-13 BIDS OPENS: JANUARY 29, 2013 @ 3:00 P.M.  NOTICE TO BIDDERS Notice is hereby given that the Board of County Commissioners (the Board) of Okaloosa County, FL, will accept sealed bids until 3:00 p.m. (local time) January 29, 2013, for the Western Destin Dune Vegetation Project and Okaloosa Island Dune Flora Restoration and Beach Access Management Project. Pursuant to copies of bid provisions, bid forms, construction drawings, and specifications may be obtained from the Okaloosa County Purchasing Department, 602-C North Pearl Street, Crestview, FL 32536, 850-689-5960 or they may be downloaded from our website at www.co.okaloosa.fl.us (navigation thread - Departments / Purchasing / Vendor Registration / Opportunities). At 3:00PM CST, January 29, 2013, the received bid packages will be opened and read aloud. All bids must be delivered in sealed envelopes reflecting on the outside thereof the bidder’s name and the following: "BID No. 08-13, Western Destin Dune Vegetation Project and Okaloosa Island Dune Flora Restoration and Beach Access Management Project to be opened at 3:00 p.m., January 29, 2013" The Board of County Commissioners will consider all bids properly submitted at its scheduled Bid Opening in the Conference & Training Room #305 located at 302 N. Wilson St, Crestview, FL 32536. Bids may be submitted in the Conference & Training Room #305, prior to Bid Opening or delivered to the Clerk of Court, 302 N. Wilson St., #203, Crestview, FL 32536. There is no obligation on the part of the County to award the bid to the lowest bidder, and the County reserves the right to award the bid to the bidder submitting a responsive bid with a resulting negotiated agreement which is most advantageous and in the best interest of Okaloosa County, and to waive any irregularity or technicality in bids received. Okaloosa County shall be the sole judge of the bid and the resulting negotiating agreement that is in its best interest and its decision shall be final. Any bidder failing to mark the outside of the envelope as set forth herein may not be entitled to have their bid considered. All bids should be addressed as follows: Clerk of Circuit Court Attn: Gary Stanford Newman C. Brackin Bldg. 302 N. Wilson St. #203 Crestview FL 32536 //Signed// - J Jack Allen for 01/08/2013 Richard L Brannon Date Purchasing Director BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY Don R. Amunds Chairman Last Revised – 01/09/2013 Page 1  SCOPE OF WORK BID #: SW 08-13 PROJECT: WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT The purpose of this request for bids is to secure sealed bids for the furnishing of labor, materials, equipment, and performing all operations in connection with dune vegetation, sand fencing, signage, and post and rope installation as described in the Construction Drawings and Specifications. Attachments A and B include the construction drawings and specifications for both the Western Destin and Okaloosa Island projects. Bidders desiring consideration should provide an original and two (2) copies of their proposal, which should include a description of the bidder’s organization, key personnel, experience and approach to the project. Bidders must also provide all the required submittals as outlined in this solicitation and the Specifications to be considered responsive. The County reserves the right to disqualify any Bidder who does not provide the required documentation or does not provide clear and descriptive information. The Western Destin Dune Vegetation Project includes installation of native dune vegetation, sand fencing, post and rope access enhancements, and educational signage. The materials will be installed along the constructed dune feature of the Western Destin Beach Restoration Project, scheduled for completion by March 15, 2013. The constructed dune feature will have a crest elevation of +14 ft-NAVD and a width of 30 feet. The constructed dune will have a 4:1 (H:V) seaward dune face slope and a varying landward slope. The project area extends from FDEP Reference Monument R-17 to R-20.6 and R-23.5 to R-25.5 in Okaloosa County. Dune planting is anticipated to occur shortly following completion of the Western Destin beach nourishment project, in the spring of 2013. The West Destin beach restoration and dune vegetation work is permitted under FDEP Joint Coastal Permit 0286575-001-JC and U.S. Army Corps of Engineers permit SAJ-2008-00895. The Contactor shall familiarize himself with these regulatory documents and the conditions within pertaining to the proposed work (see Attachment A). The Okaloosa Island Dune Flora Restoration and Beach Access Management Project includes installation of native dune vegetation, sand fencing, post and rope access enhancements, and educational signage. The materials will be installed along the existing, largely unvegetated Okaloosa Island Dune System. The project area extends from FDEP reference monument R-1 to R- 16 in Okaloosa County (see Attachment B). The project will occur on Okaloosa County property with the exception of 6 private properties within this area. The County is currently pursuing temporary construction easements for these 6 properties. Prospective Bidders are informed that Okaloosa County has made a request to the Florida Department of Environmental Protection (FDEP) for a Coastal Construction Control Line (CCCL) Permit exemption as the project does not cause an adverse impact to the coastal system. Bidders shall be aware that the FDEP may require additional permitting requirements beyond those stated in the attached construction documents. Bidders shall familiarize themselves with FDEP permitting requirements for dune restoration and beach access management as they relate to the proposed work. Both projects aim to restore a diverse dune flora community and enhancement of public beach access to minimize human impacts to this dune community. The projects intend over time to create a self-sustaining dune ecosystem that the public can understand and appreciate via non- damaging access routes. Of note, neither project includes any structural improvements, placement of fill materials, or removal/relocation of existing vegetation. Project construction for Last Revised – 01/09/2013 Page 2 both projects is scheduled for Spring 2013. The selected contractor will be allowed to construct during sea turtle nesting season, however, this shall be avoided if possible. It is the intent of the County to award all work to one contractor. Prospective Bidders are required to provide bid prices for all components of the project. In addition, Prospective Bidders are required to provide bid prices for both two-inch AND four-inch planting units in accordance with the construction drawings and specifications. It shall be the County’s discretion to select the preferred alternative. Prospective Bidders are required to attend a MANDATORY pre-bid meeting on January 22, 2013 at 9:00 a.m. local time (C.S.T) at the Emerald Coast Visitors Bureau Office, 1540 Miracle Strip Parkway, Fort Walton beach, FL 32548. Access to the Beach/Dune areas will be through designated areas only which will be given to the successful bidder. Last Revised – 01/09/2013 Page 3  BID PROPOSAL Place: Okaloosa County Date: , 2013 Project: WESTERN DESTIN DUNE VEGETATION PROJECT & OKALOOSA ISLAND DUNE FLORA RESTORATION and BEACH ACCESS MANAGEMENT PROJECT BID #: SW 08-13 Proposal of ________________________________________ (hereinafter called "Bidder") *a corporation, organized and existing under the laws of the State of ________________, *a partnership, or an individual doing business as _______________________________ to the Board of County Commissioners, Okaloosa County, Florida (hereinafter called "Owner"). 1. The undersigned BIDDER proposes and agrees, if this bid is accepted, to enter into an agreement with OWNER in the form included in the contract documents to perform and furnish all work as specified or indicated in the contract documents for the bid price and within the bid times indicated in this bid and in accordance with the other terms and conditions of the contract documents. 2. BIDDER accepts all of the terms and conditions of the advertisement or Invitation to Bid and Instructions to Bidders, including, without limitation, those dealing with the disposition of bid security. This bid will remain subject to acceptance for sixty (60) days after the day of bid opening. BIDDER will sign and deliver the required number of counterparts of the agreement with the bonds, insurance, and other documents required by the bidding requirements within ten (10) days after the date of OWNER's Notice of Award. 3. In submitting this bid, BIDDER represents, as more fully set forth in the agreement, that: a. BIDDER has examined and carefully studied the bidding documents and the following addenda receipt of all which is hereby acknowledged: (List addenda by Addendum Number and Date) ___________________________________________________________ ___________________________________________________________ ___________________________________________________________ b. BIDDER has visited the site and become familiar with and is satisfied as to the general, local and site conditions that may affect cost, progress, performance and furnishing of the work; c. BIDDER is familiar with and is satisfied as to all Federal, State and local laws and regulations that may affect cost, progress, performance and furnishing of the work. d. BIDDER has carefully studied all contract documents, construction drawings, specifications, and referenced materials including regulatory requirements and authorizations. BIDDER does not consider that any additional examinations, investigations, explorations, tests, studies or data are necessary for the Last Revised – 01/09/2013 Page 4  determination of this bid for performance and furnishing of the work in accordance with the times, price and other terms and conditions of the contract documents. e. BIDDER is aware of the general nature of work to be performed by OWNER and others at the site that relates to work for which this bid is submitted as indicated in the contract documents. f. BIDDER has correlated the information known to BIDDER, information and observations obtained from visits to the site, reports and drawings identified in the contract documents and all additional examinations, investigations, explorations, tests, studies and data with the contract documents. g.