Okaloosa County BOCC — December 16, 2014 — 43003823801_CrestviewSidewalksLAP — reading text

constructed under this Agreement. If the Agency constructs any improvement on Department right-of-way, the Agency will will not maintain the improvements made for their useful life. 13.14 Vendors Rights: Vendors (in this document identified as the Agency) providing goods and services to the Department should be aware of the following time frames. Upon receipt, the Department has 30 working days to inspect and approve the goods and services unless the bid specifications, purchase order or contract specifies otherwise. The Department has 20 days to deliver a request for payment (voucher) to the Department of Financial Services. The 20 days are measured from the latter of the date the invoice is received or the goods or services are received, inspected, and approved.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 SPECIFICATIONS AND LOCAL AGENCY PROGRAM AGREEMENT ESTIMATES OGC– 10/14 Page 13 If a payment is not available within 40 days after receipt of the invoice and the receipt, inspection, and approval of goods and services, a separate interest penalty in accordance with Section 215.422(3) (b), Florida Statutes, will be due and payable in addition to the invoice amount to the Agency. Interest penalties of less than one $1 will not be enforced unless the Agency requests payment. Invoices which have to be returned to the Agency because of Agency preparation errors will result in a delay in the payment. The invoice payment requirements do not start until a properly completed invoice is provided to the Department. A Vendor Ombudsman has been established within the Department of Financial Services. The duties of this individual include acting as an advocate for Agencies who may be experiencing problems in obtaining timely payment(s) from the Department. The Vendor Ombudsman may be contacted at 850-413-5516. 13.15 Reimbursement of Federal Funds: The Agency shall comply with all applicable federal guidelines, procedures, and regulations. If at any time a review conducted by Department and or FHWA reveals that the applicable federal guidelines, procedures, and regulations were not followed by the Agency and FHWA requires reimbursement of the funds, the Agency will be responsible for repayment to the Department of all funds awarded under the terms of this Agreement. 13.16 E- VERIFY The Agency: 1. shall utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by Agency during the term of the contract; and 2. shall expressly require any subcontractors performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security’s E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 SPECIFICATIONS AND LOCAL AGENCY PROGRAM AGREEMENT ESTIMATES OGC– 10/14 Page 14 IN WITNESS WHEREOF, the parties have caused these presents to be executed the day and year first above written. AGENCY Okaloosa County B.O.C.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION By: By: Name: Charles K. Windes, Jr. Name: Jason D. Peters, P.E. Title: Chairman Title: Director of Transportation Development Attest: Attest: Title: Title: Legal Review: See attached Encumbrance Form for date of funding approval by Comptroller.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 08/06 Page 15 EXHIBIT “A” PROJECT DESCRIPTION AND RESPONSIBILITIES FPN: 430038-2-38-01 This exhibit forms an integral part of the Agreement between the State of Florida, Department of Transportation and Okaloosa County B.O.C.C. PROJECT LOCATION: The project is X is not on the National Highway System. The project is X is not on the State Highway System. PROJECT DESCRIPTION: This project is for the design of the Crestview Sidewalk Project. The areas included in this project are as follows: 1) Aplin Road - From State Road 85 to Rayburn Street, 2) North Avenue - From Anderson Street to Medley Drive 3) Long Drive – From State Road 85 to Bent Creek Road SPECIAL CONSIDERATIONS BY AGENCY: The audit report(s) required in the Agreement shall include a Schedule of Project Assistance that will reflect the Department’s contract number, the Financial Project Number (FPN), the Federal Authorization Number (FAN), where applicable, the amount of state funding action (receipt and disbursement of funds), any federal or local funding action, and the funding action from any other source with respect to the project. The Agency is required to provide a copy of the design plans for the Department’s review and approval to coordinate permitting with the Department, and notify the Department prior to commencement of any right-of-way activities. The Agency will upload all relevant documentation related to this project into the Department’s Local Agency Program Information Tool (LAPIT) System. The Agency shall commence the project’s activities subsequent to the execution of this Agreement and shall perform in accordance with the following schedule: a) Plans Submittal of 60% by June 2015. b) Plans Submittal of 90% by August 2015. c) Design (plans and bid documents) to be completed by October 30, 2015 If this schedule cannot be met, the Agency will notify the Department in writing with a revised schedule or the project is subject to the withdrawal of federal funding. The Agency shall be responsible for verifying that the NEPA document is adhered to for the life of the project. The project will be designed within existing right of way and no work shall begin until a Notice to Proceed is issued by the Department. SPECIAL CONSIDERATIONS BY DEPARTMENT: The Cultural Resource Assessment Survey (including coordination with the State Historic Preservation Officer) and all documentation necessary to support the environmental Class of Action Determination will be the responsibility of the Department. The Department will reimburse the Agency for the eligible costs directly related to the construction and CEI not to exceed $30,000.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PRODUCTION SUPPORT LOCAL AGENCY PROGRAM AGREEMENT 09/11 Page 16 EXHIBIT “B” SCHEDULE OF FUNDING AGENCY NAME & BILLING ADDRESS FPN: 430038-2-38-01 Okaloosa County B.O.C.C. 302 N. Wilson Street, Ste 203 Crestview, Fl 32536 PROJECT DESCRIPTION Name: Crestview Sidewalk Project Length: 0.750 miles Termini: Aplin Road – From SR 85 to Rayburn St.; North Ave – From Anderson St. to Medley Dr.; Long Dr – From SR 85 to Bent Creek Rd FUNDING (1) (2) (3) TOTAL AGENCY STATE & TYPE OF WORK By Fiscal Year PROJECT FUNDS FUNDS FEDERAL FUNDS Planning FY: FY: FY: Total Planning Cost Project Development & Environment (PD&E) FY: FY: FY: Total PD&E Cost Design FY: 2015 $30,000.00 $0.00 $30,000.00 FY: 2016 FY: 2017 Total Design Cost $30,000.00 $0.00 $30,000.00 Right-of-Way FY: FY: FY: Total Right-of-Way Cost Construction FY: FY: 2016 FY: 2017 FY: 2018 Total Construction Cost Construction Engineering and Inspection (CEI) FY: 2015 FY: 2016 FY: 2017 Total CEI Cost Total Construction and CEI Costs TOTAL COST OF THE PROJECT $30,000.00 $0.00 $30,000.00 The Department's fiscal year begins on July 1. For this project, funds are not projected to be available until after the 1st of July of each fiscal year. The Department will notify the Agency, in writing, when funds are available.  STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 525-010-40 PROJECT MANAGEMENT OFFICE LOCAL AGENCY PROGRAM AGREEMENT 07/09 Page 17 EXHIBIT “C” RESTRICTION ON CONSULTANT’S ELIGIBILITY TO