Okaloosa County BOCC — April 5, 2016 — Sheriff’s Department - Supplemental Funding for Additional Deputy & — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: April 5, 2016 TO: Honorable Chairman and Members of the Board FROM: Sheriff's Office - Donald L. Adams Undersheriff SUBJECT: Sheriff’s Department - Supplemental Funding for Additional Deputy & Screener STATEMENT OF ISSUE: Okaloosa County Sheriff Office request approval of a supplemental FY2016 funding request for additional Deputy and Courthouse Screener. BACKGROUND: With the closure of the Crestview Courthouse, operations will be relocated. Most judicial functions (hearings, trials, dockets, etc.) will move to the south end of the county. Those functions will be held at the Okaloosa County Courthouse Annex Extension (OCCAE) and the Okaloosa County Water and Sewer Building. Security (to include screening procedures) must also be provided to judicial functions occurring at the Okaloosa County Brackin Building in Crestview on an as needed basis. Additionally, the Clerk of Circuit Court and Comptroller, J.D. Peacock requests a deputy at the Crestview Court Operations Center (601 B North Pearl Street, Crestview). Clerks at the Crestview Court Operations Center assist individuals seeking protective injunctions or those who are under Injunctions and filing violations, deal with defendants paying fines/court costs, and citizens expressing dissatisfaction with the judicial process. The nature of these interactions makes a deputy's presence necessary for the safety of the public and county employees. The Okaloosa County Sheriff's Office is not staffed to man these functions at multiple locations. Until these new positions are approved and filled, the Sheriff's Office will provide deputies and screeners at an overtime rate. The Sheriff's Office will seek reimbursement from the Board of County Commissioners exclusive of unanticipated revenue on a monthly basis for this overtime. The cost per deputy will be $42.52 hour. The cost per screener will be $18.20. There are 27 weeks remaining between April 4th and September 30th for a total of 1080 man hours. 1080 X 42.52 (deputy rate) = $45,921 and 1080 X 18.20 (screener rate) = $19,656 for an estimated total of $65,577. Please note this estimate assumes no additional coverage is required. Frequently trials run longer than anticipated and on occasion a Judge might order a jury to be sequestered both of these variables are unpredictable and should they occur would increase the cost.