Fort Walton Beach Council agenda — 04-23-13--regular — reading text

-year terms and recommended terms for two years. Mr. Goodwin moved to extend the eligible appointments to external organizations to two - year terms to coincide with the City' s election cycle except for Mayor Pro Tem and the Okaloosa Gas Board. Mr. Rigdon seconded motion and it carried unanimously. RESULT: APPROVED [ UNANIMOUS] MOVER:MOVER: Trey Goodwin, Council Seat 4 SECONDER: SECONDER: Bull Rigdon, Council Seat 6 AYES:AYES: Jamieson, Griggs, Mead, Goodwin, Rigdon, Rynearson ABSENT:ABSENT: Joyce gossom Page 5 Ot, Council / Forr Walran Bench Packet Pg. 26  S. t. b Minutes April 9, 2013 Regular Meeting The City Manager advised he is working with the City Attorney on developing a policy on how nominations are done and on other meeting policies and procedures which will be brought forward at a future meeting. CITY MANAGER REPORTS Update on Landmark Project The City Manager informed he has given the Landmark development team until Monday, April 15, to execute a development agreement and that everything in regards to the project hinders on that deadline. The City Manager will e-mail Council the timeline for their information. a Update on Sound Side Development The City Manager reminded everyone of the Groundbreaking Ceremony for Sound Side on April 16 at 11: 30 am at the site. 0 m Update on Dog Park Fundraising Effort _ o The City Manager reported that the Chamber of Commerce together with Cumulus Broadcasting a have begun fundraising for the proposed Dog Park at Liza Jackson Park and they hope to have a 530,000 raised by October 12, 2013 for the Dog Daze Festival. m 0mry CITY ATTORNEY REPORTS M None. 0 MAYORICOUNCIL COMMENTS d Council discussion included the IQM2 minute system and that the system is being worked on and upgraded. Also discussed was having a policy in place to prohibit the use of City electricity at parks and libraries to charge personal electronic equipment. c rn Mr. Rigdon invited everyone to the Fairgrounds for St. Mary' s Spring Fling and thanked the v Mayor for the positive image he sets for the City. S The Mayor informed that the library director will be speaking on the Viva 500 at the next d af meeting. He advised he attended the Homes for Heroes this past Saturday and the Youth Super Day at Beulah Baptist Church. He cautioned that Billy Bowlegs is to make an appearance soon, and that the Bowlegs Parade will be on Thursday, May 30, and the invasion on June 1. o T He also mentioned the strategic planning session on April 26 and that there is a long list of items for discussion, and suggested that groups be formally invited or a formal announcement be made of the meeting, including neighborhood meetings. mE rU The Mayor also spoke of the many positive things that are happening downtown, and announced a the special Council meeting on April 16 at 5: 30 pm to discuss the Recreation Center. ADJOURNMENT: 7: 20 pm Approved: Mayor: Attest: City Clerk Page 6 `; City Council ofForl Wallon Beach p; at Pg, 27  S. t. c n ' a Final Minutes- - City of Fort Walton Beach Special Meeting of the City Council of Fort Walton Beach 5: 30 PM 107 MI. 6CSl111 Nlklny Tuesday, April 16, 2013 FM Wnlmn Beach FL 32548 v G_ 0 CALL TO ORDER 5: 30 PM Meeting was called to order on April 16, 2013 at Council Chamber, 107 Miracle Strip o Parkway, Fort Walton Beach, FL. a Status Arrived Attendee Name Title Council Seat 5 Present Amy Jamieson N Mayor Present Mike Anderson Council Seat I Present Bobby Griggs Council Seat 2 Present Joyce gossom Council Seat 3 Present John Mead Council Seat 4 Present Trey Goodwin Bull Rigdon Council Seat 6 Present Council Seat 7 Present Dick Rynearson PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. GMP DISCUSSION FOR PROPOSED RECREATION CENTER Jeff Peters, Recreation/ Cultural Services Director, expressed his excitement regarding the proposed recreation complex and the plan to convert the four existing recreation centers and four athletic field locations into one centralized location. Mr. Peters presented the history of the project and informed the City has worked with DC Architects and Lord and Son Construction to develop the 100% design drawings and specs in order to determine the Guaranteed Maximum Price ( GMP) of the project. Mr. Peters advised the GMP for the complex is $ 8, 070,000. 00 and alternate items included in the GMP include the parking lot resurfacing after construction and the relocation of existing concrete light poles to Jet Stadium at an estimated cost savings of 5780,000. Mr. Peters continued that during the design process, it was found that classroom space could be enlarged and locker rooms could be added, as well as a patio and enlarged fitness room. Racquetball courts and an air conditioned gymnasium are important aspects of the project. Dennis Chavez of DC Architects stated the building has been designed to be energy efficient and informed the building is mainly block which will provide a thermal mass to keep it cool. Mr. Chavez discussed the importance of the lighting for the athletic fields and described it as state - of-the art, and that the engineers responsible for such aspects as the air conditioning/hvac and lighting will discuss the energy conservation at length. CIry Council ofFort Walton Bench PAS, I i* Zk ' -  8.1. c Special Meeting Minutes April 16, 2013 Romesh Canekeratna, mechanical engineer with Dell Consulting discussed the state- of-the -art hvac system that is planned and advised it is designed for easy maintenance. Mr. Canekeratna informed that studies have been done which have shown a savings of 20% to 30% annually with this type of system. In regards to water consumption, all fixtures that will be installed have low water usage which will aid in the conservation of water. Chris Garick, electrical engineer with Humber -Garick Engineers, advised the lighting installed will provide excellent field lighting and prevent glare for neighboring yards with the installation of glare shields. Mr. Garick also advised the lighting can be controlled to turn off automatically at a set time, such as 10 pm, and that the poles themselves have been designed to meet the hurricane wind load for the area. m LED lighting will be used for parking lot lighting for improved maintenance. c Steve Christopher of Lord and Son Construction spoke positively about the work done by the entire ' team' and noted the hvac system has been installed at Longwood Elementary and is o proving to be cost efficient and