Fort Walton Beach Council agenda — 04-23-13--regular — reading text

N included in this quotation. N The quotation totals $ 5, 043.25, with shipping and all applicable taxes. Lead -time is 4 -6 0 weeks ARO. Payment terms are NET 30. This quote will be honored for 90 days. Please contact me at 321- 259 -5009 with any questions or comments. Sincerely, c m Data Flow Systems, Inc T Vlebfiie Wi(kinson Sales Administrator ; 0 dgtrbie7sdzniQm _saa. cam SOADA SOLUTIONS SINCE 1981 - _ WWW DATAFLMSVS COM Data Flow Systems Inc • 605 John Rode$ Blvd • Melbourne, Pieria, 32934 . PH. 321. 259 5009 • FAX 321 2594006  F- 8 47 Subject: Approval of Change Order for Well #9 Pump Repair and Installation 1. BACKGROUND: 1. 1. Potable Water Well # 9 is located at 623 Anchors Street NW. The well is currently being repaired and remains offline. 1. 2. On February 12, 2013, City Council awarded ITB 13 -009 for Well #9 Pump Repair and Installation to the lowest responsive, responsible bidder, Donald Smith Company, Inc. of Highland, Alabama in the amount of S37, 1 10. 00. 2. DISCUSSION: 2. 1. When construction commenced, the existing stainless steel shaft was found to have significant pitting issues which required additional work that was not included in the original bid package. 2. 2. After further evaluation, Staff determined that 140 feet of the existing stainless steel shaft was in such a condition that it compromised the structural integrity of the well shaft. It was further determined that replacing this shaft during the current repair presented a significant savings opportunity for the City. 2. 3. A change order was submitted on behalf of Donald Smith Company, Inc. for the repair. 3. FINANCIAL INFORMATION: 3. 1. The amount requested on the change order for the repairs is 53, 710. 00. The revised total amount of the project is $ 40. 820. 00. 3. 2. The change order for the repairs is approximately 10% of the approved contract price. According to the City' s Purchasing Policies and Procedures, any change order or change orders that exceed 10% of the overall project cost must receive City Council approval. 3. 3. The FY 2012 -13 budgeted amount for the project is $ 40,000. The $ 820. 00 over the approved budget amount is available in the FY 2012 -13 Water Operations budget. 4. RECOMMENDATION: 4. 1. Pursuant to City of Fort Walton Beach Code of Ordinances, Volume 11, Chapter 4, Section 4.01, Paragraph 4. 01. 25 and the Purchasing Policies and Procedures, Staff respectfully recommends City Council authorization to execute the requested change order for ITB 13 -009 for the Well 49 Pump Repair and Installation in the amount of 3, 710. 00 for additional repairs to the well shaft bringing the total contract amount to Page 1 of 2 Packet ft. 87  8. 4 40, 820. 00. ATTACHMENTS: ITB 13 -009 Change Order r 1 - 04-03 13 ( PDF) City Council Meeting Minutes 02 -12 - 13 ( PDF) PDF) ITYB 13 -009 Award Letter to Donald Smith Co - 02. 20. 13 ( SIGNATURE BLOCK: Tim Bolduc Completed 04/ 16/ 2013 4: 34 PM Finance Completed 04/ 16/ 2013 4: 50 PM Carole Jones Completed 04/ 16/ 2013 5: 04 PM 04/ 18/ 2013 8: 35 AM City Manager Completed City Council Pending Page 2 of 2 pa¢itetPg. 82  8. 4. a CHANGE ORDER FORM CHANGE NUMBER: PROJECT NAME: Well N9 Pump Repair & Installation 41312013 — CONTRACTIBID NUMBER: ITB 13 -009 -- DATE OF ISSUANCE: I DanielDal Payne I CONTRACTOR: Donald Smith Company, Inc. [ to Purchase hange order is to add the following items Company, Inc. N FOR CHANGE the purchase of 14 new shafts are required. the existing condition of the CHANGE IN CONTRACT TIMES: CHANGE IN CONTRACT PRICE: Original Contract Price: $ 37, 110. 00 Original completion Date: F Aril 12, 2013 Revised Completion Date: FAPnI 12, 2013 change Amount: $ 3, 710. 00 ADDED DEDUCTED Revised Total Contract Amount $ 40 820. 00 DETAIL SUMMARY Quanti UOM Unit Cost Extended Cost Description 14 EA 265. 00 3, 710. 00 1 1 1/ 2" x 10' TxC 416SS Shafts 2 3 4 3, 710. 00 TOTAL COST: 1$ Recommended Bv: Date: ENGINEER Date: Accepted By: Date: Approved By. CITY MANAGER PackeQP9•  8. 4. b Final Minutes — City of Fort Walton Beach Regular Meeting of the City Council of Fort Walton Beach 107 Kiledi Strip PAII oc 6: 00 PM Tuesday, February 12, 2013 Fon W lton Bach_ H 324,s CALL TO ORDER 6: 00 PM Meeting was called to order on February 12, 2013 at Council Chamber, 107 Miracle Strip Parkway. Fort Walton Beach, FL. Attendee Name Title Status Arrived Mike Anderson Mayor Present 5: 18 PM Council Seat 1 Present 5: 15 PM Bobby Griggs Joyce gossom Council Seat 2 Present 5: 15 PM John Mead Council Scat 3 Present 5: 15 PM Trey Goodwin Council Seat 4 Present 5: 15 PM Council Seat 5 Present 5: 15 PM Bobby Nabors Bull Rigdon Council Seat 6 Present 5: 15 PM INVOCATION Invocation Synopsis: ( City Clerk) Rev. Roger Peadro from First Christian Church led in the Invocation. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. PROCLAMATIONS None. RECOGNITIONS None. PRESENTATIONS Page ] ClryCawmil oj ort IVahon Bench  8. 4.b Minutes February 12.'_ 013 Regular Meeting None. APPROVAL OF AGENDA Approval of Agenda Synopsis: ( Executive Assistant) Mr. Rigdon moved to approve the agenda as presented. Mr. Rynearson seconded motion and it carried unanimously. _. _ - - -- - -- - - -- RESULT: APPROVED [ UNANIMOUS] MOVER: Bull Rigdon, Council Seat 6 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Mead, Goodwin, Nabors, Rigdon, Rynearson CONSENT AGENDA Mr. Nabors moved to approve the Consent Agenda. Mr. Rynearson seconded motion and it carried unanimously. RESULT: ADOPTED [ UNANIMOUS] MOVER: Bobby Nabors, Council Seat 5 SECONDER: Dick Rynearson, Council Seat 7 AYES: Griggs, gossom, Mead, Goodwin, Nabors, Rigdon, Rynearson 1. Tuesday, January 212013 Approval of CRA Nuisance Abatement Grant Funding for 126 Miracle Strip Parkway SE Synopsis: ( Engineering and Utilities Services Director) Staff requests approval to award grant funding through the CRA Nuisance Abatement Grant Program for a demolition project located at 126 Miracle Strip Parkway SE in the amount of 26. 995. 00. ki I a< vwes rs 26\ 111' Y iPDlh 111) i Muzan. e Abatcmcm Ubdc 126 NN' Sr. IPDI) York l3ume 2-