Fort Walton Beach Council agenda — 06-14-05 — reading text

This contract currently expires on March 31, 2007. This contract is for unit prices for chemical root treatment of sewer and storm drain pipes. The amount of work will depend upon the funds and drain lines identified needing this appropriated and the sewer storm as If approved, funding in the amount of $ 100, 000. 00 is type of repair. available in account number 401- 5032- 535- 6997. Recommend City Council award to Duke' s Root Control, Inc., Syracuse, New the York, at theprices ( see attached), and the City Manager be authorized unit to extend the bid, if mutually agreed upon by both parties, for one additional two ( 2) year period. FIN A N C I A L D A T A 1. DEPARTMENT: Public works 2. DIVISION: Sewer Collections 3. FUND: Utilities 4. ACCOUNT # 401- 5032- 535- 6997 5. ACCT. DESCRIPTION: Capital Improvements- sewer- Sanitary Lining- Rhb 6. FY BUDGET: 2004/ 05 7. AMOUNT BUDGETED: $ 100, 000. 00 8. GRANT FUNDS: YES ~ AMOUNT 9. FUND TRANSFER: YES ~ AMOUNT 10. FROM ACCT: N/ A 11. TO ACCT: N/ A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/ A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ~ BID I T E M D A T A 14. DESCRIPTION OF BID ITEM: This bid is to obtain unit prices for the purchase of chemical root control treatment. 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR ~ ONEI 16. # BID INVITATIONS SENT: N/ A 17. # BIDS RECEIVED: N/ A 18. # RESPONSIVE BIDS: N/ A 19. RECOMMENDED VENDOR: Duke' s Root Control, Inc.  o o 20. BID AWARD AMOUNT: See attached 21. COMMENTS: * ITEMS): To be determined by the 22. ESTIMATED QUANTITY TO BE PURCHASED ( BULK and storm drain lines. inspection and evaluation of sewer ESTIMATED PURCHASE AMOUNT: Unknown 23. YES ~ ADD' L MAT FDR 24. BID TABULATION ATTACHED: TERM OF CONTRACT: Net 30 25. BID VALID TO: March 31, 2007 26. FOR TERM OF CONTRACT: ~ NO 27. BID PRICE VALID 28. WARRANTY PERIOD: 2 years 29. DELIVERY TIME: 30 days 30. STATE CONTRACT: YES ~ 31. CONTRACT #: N/ A 32. CO- OP PURCHASE: YES ~ 33. AGENCY: N/ A 34. EXPECTED LIFE OF ITEM: N/ A 35. ITEM DEMO' D: YES ~ CHECKED: YES ~ N/ A 36. REFERENCES CONTRACT: ATTACHED ADD' I MAT FDR ~ 37. FOR LEGAL SUFFICIENCY: YES NO ~ 38. CONTRACT APPROVED Duke' s Root Control, Inc. 39. CURRENT VENDOR: 40. CURRENT PRICE: $ 1. 23/ I. f. 6() 0<; REPORT PREPARED BY: d~ Larry McDonald I / c, ( Date Operations Manager L/;/ o~ REVIEWED & SUBMITTED BY: Date Df REVIEWED AND CONCUR: J!! j ate COMMENTS: the necessary o The City' s Public Works Department provides maintenance services for all of the sewage collection system limits piping and stormwater system piping within the corporate tools utilized is that of of the City. One of the maintenance piping within the network. chemical treatment for roots growing The chemical treatment takes place in the piping system and does not involve excavation. Once the root mass is chemically treated, the remaining dead root system is removed and the pipe restored to its original dimensions and capacity. o The City' purchasing Department reviewed the existing request s for proposal ( RFP) between Duke' s Root Control and the city of Coral Springs. The unit pricing quoted in this RFP is very conditions and it would be competitive given the current market Coral springs for this advantageous for the City to " piggyback" service. A copy of Duke' s Root Control' s proposal with the City of Coral springs is attached to this report for review.  o o PROPOSAL FORM FOR CHEMICAL TREE ROOT TREATMENT FOR SEWER LINES REQUEST FOR PROPOSAL NO. 03- 8- 091 SUBMITTED TO: City of Coral Springs 9551 West Sample Road Coral Springs, Florida 33065 1. The undersigned, Offeror proposes and agrees, if this Propos al is accepted, to enter into an Agreement with CITY to perform and furnish all work as specified or indicated in the Proposal and Contract Documerlts for the Contract price and within the Contract time indicated in the Proposal and in accordance with the other terms and conditions of the Proposal and Contract Documents. 2. Offeror accepts and hereby incorporates by reference in this Proposal Form all of the terms and conditions of the Request for Proposal a nd Instructions to Offerors. 3. The Offeror has become fully informed concerning. the local conditions; and nature and extent of work, and has examined all Contract Documents. 4. Offeror has given the Purchasing Agent written notice of all conflicts; errors ordiscrepancies that it has discovered in the Contract and/ or Proposal documents and the written resolution thereof by the Purchasing Agent is acceptable to Offeror. 5. Offeror proposes to furnish all labor, services, and supervision for the work described as follows: Chemical Tree Root Treatment for Sewer Lines 6. Offeror will complete the work for the following price: Complete Chemical Treatment Per Proposal Sewer Line Size Unit Price/ LF 6" ill{ ~ 8" 1q 10" c. 12" 02. Page 10f6  o o OFFEROR' S CERTIFICATION WHEN OFFEROR IS A CORPORATION IN WITNESS WHEREOF the Offeror hereto has executed this Proposal Form this I 3 day of F~b rv 6J' I 200 3. 7 u~- eS ' eoDr COAfrn