Fort Walton Beach Council agenda — 06-14-05 — reading text

FIRST CITY II( BANK i- r, Z PROPERTY I") Ix> U) III S'I III 5 c tn S88"S3' 11" E 12. 61' U l& J I") Nio o~ ZN It) W I I"') N en S01' 28' 33. W 9. 11' S89'09' 14" E 183. 90' SANITARY SEWER N69' 56' 46" W 199. 63' EASEMENT 4080 SQ. FT. FIRST ST. FIRST AVE. PER DESCRIPTIONS) City of Fort Walton Beach Engineering Division SCALE IN FEET 9'- 12' SANITARY SEWER EASEMENT 100' o 100' 200' FIRST CITY BANK MAY 20, 2005 EASEMENT II Plotted Frl, 20 May 2005 - 10:240m C: \ DWG\ SE\ EZ_ 1. tCltyBonk, dwg SCALE 1" = 1 00' IDG/ MAS  Page 1 of2 o Nancy McDonald A~_._~__________~......_..--~-...-----_....--.---...,....,- From: AttyCrg@aol.com Sent: Friday, June 03, 2005 8: 48 AM To: nmcdonald@fwb. org Subject: Re: First City Bank Easement Memorandum of Advice Date: 3- Jun- 05 To: Nancy McDonald CC: Public Works Director From: City Attorney Re: First City Bank:Easement I have reviewed the First City Bank:Easement. The form sent to me on May 31, 2005, is hereby approved as to form and legal sufficiency. An easement is a transfer of interest in real property. Therefore, the executed easement form should go to the Council for acceptance and can be placed on the consent agenda. After accepted by the Council, it should then be recorded. Please call me if you have any questions. Thank:you. In a message dated 6/ 312005 8: 07:45 A.M. Central Standard Time, nmcdonald@fwb. org writes: Toni, Attached is the staff memo for the agenda for the sanitary sewer easement at First City Bank. Nancy E. McDonald Engineering Services Manager City of Fort Walton Beach 850- 833- 9647 6/3/ 2005  o o CITY COUNCIL MEETING June 14, 2005 Consent Agenda Consideration Award of Bid Number 5- 120 Stream Debris Removal to Thomco Enterprises of Fort Walton Beach Florida Council Action 1st 2nd Vote: CA- 3 Agenda Item Number:  o o CITY OF FORT WALTON BEACH MEMORANDUM DATE: June 1, 2005 TO: Joyce Shanahan, City Manager FROM: Thomas Murray, Public Works Director SUBJECT: Bid No. 05- 120, Stream Debris Removal (NRCS) SUMMARY Pursuant to Chapter 2, Section 2- 266, Purchasing policies and procedures, Fort Walton Beach Code of Ordinances, request authorization to award bid to the low, responsive, responsible bidder, Thomco Enterprises of Fort Walton Beach, Florida, for Stream Debris Removal in the amount of $41, 249.45 and authorize the City Manager to execute individual change orders up to 12, 000, not to exceed the aggregate total change order amount of $20, 000. The City received a grant award for 75% of the total project cost through the Natural Resources Conservation Service (NRCS), a division of the United States Department of Agriculture. If approved, sufficient funds will be made available in account number 001- 5217- 541- 6300 by amending the FY 04- 05 Budget. Recommend the City Council award Bid No. 05- 120, Stream Debris Removal (NRCS) to Thomco Enterprises of Fort Walton Beach, Florida, for the bid amount of $41, 249.45. FINANCIAL DATA 1. DEPARTMENT: Public Works 2. DIVISION: Watershed-NRCS Grant 3. FUND: General Fund 4. ACCOUNT #001- 5217- 541- 6300 5. ACCT. DESCRIPTION: Improvements Other Than Building 6. FY BUDGET: 2004/ 05 7. AMOUNT BUDGETED: Grant Funded, Budget Amendment Required 8. GRANT FUNDS: X YES NO AMOUNT 9. FUND TRANSFER: YES X NO AMOUNT 10. FROM ACCT: N/A 11. TO ACCT: N/A 12. REASON FUNDS AVAILABLE FOR TRANSFER: N/A 13. PRICE ANALYSIS: ATTACHED ADD' L MAT FDR ! No~ BID ITEM DATA 14. DESCRIPTION OF BID ITEM: Debris Removal Services Related to Hurricane Ivan 15. SUPPLEMENTAL MATERIAL: ATTACHED ADD' L MAT FDR lNo~ CA# 3  o 0 16. # BID INVITATIONS SENT: 38 17. # BIDS RECEIVED: 4 18. # RESPONSIVE BIDS: 4 19. RECOMMENDED VENDOR: Thomco Enterprises of Fort Walton Beach, Florida 20. BID AWARD AMOUNT: $ 41, 249.45 21. COMMENTS: * 22. ESTIMATED QUANTITY TO BE PURCHASED (BULK ITEMS): N/A 23. ESTIMATED PURCHASE AMOUNT: $ 41, 249.45 24. BID TABULATION ATTACHED: X YES NO ADD' L MAT FDR 25. TERM OF CONTRACT: 30 Days 26. BID VALID TO: July 21, 2005 27. BID PRICE VALID FOR TERM OF CONTRACT: X YES NO 28. WARRANTY PERIOD: N/A 29. DELIVERY TIME: N/A 30. STATE CONTRACT: YES ~ 31. CONTRACT #: N/A 32. CO- OP PURCHASE: YES ~ 33. AGENCY: N/A 34. EXPECTED LIFE OF ITEM: N/A 35. ITEM DEMO' D: YES ~ 36. REFERENCES CHECKED: X YES NO N/A 37. CONTRACT: ATTACHED ADD' 1 MAT FDR ~ 38. CONTRACT APPROVED FOR LEGAL SUFFICIENCY: YES NO ~ 39. CURRENT VENDOR: N/A 40. CURRENT PRICE: N/A REPORT PREPARED BY: b-~~ Date REVIEWED & SUBMITTED BY:~~ Ios- I/' Thomas Murray Date Public Works Director REVIEWED AND CONCUR: Joyce Shanahan Date City Manager  o 0 21. COMMENTS: City Council authorized execution of the NRCS Emergency Watershed Protection Grant during the February 8th Regular Council Meeting. Emergency Watershed Protection grants are awarded to state, county, and local' government agencies for debris cleanup and associated repairs following natural disasters such as Hurricane Ivan, which impacted our area last September. The NRCS will fund 75% of the total cost of the debris cleanup effort, with the City responsible for the remaining 25%. For the Stream Debris Removal element of this grant, the NRCS provided a total project estimate of$ 81, 083. The City may offset the cost of the 25% match through " in-kind" services such as designing the project, developing specifications, administering the contracts, providing limited labor, and providing inspection services. Based on Thomco' bid price of $41, 249.45, the City' s maximum match for the debris removal element of this project will be $ 10, 312.37. Staff expects the majority, if not all, of this estimated cost to be offset through " in-kind" services.  o o City of Fort Walton Beach MEMORANDUM DATE: May 24, 2005 TO: John Hofstad Assistant Public Works Director FROM: Michael C. Tatum .€ J Purchasing Director SUBJECT: Stream Debris Removal Bid # 05- 120 The referenced bid tabulation is forwarded for your review. Please take the necessary action to prepare the Memorandum for Approval by the City Manager and Council. The bid file is available for review at the Purchasing Department.