Okaloosa County School Board — Regular Meeting, September 28, 2020 — reading text

Action (Consent) Fiscal Impact : Yes Dollar Amount : $500,000.00 Budgeted : Yes Budget Source : $315,000.00 from 4410.5100.0365.9017.0451 (CARES ACT-ESSER); $185,000.00 from 1010.5100.0365.9017.0099 (COVID- 19) Recommended Action : Motion to approve the Amendment to Agreement with Edgenuity in an amount not to exceed $500,000.00. Public Content Request approval to amend the agreement with Edgenuity. The original agreement to purchase 1000 K-5 MySchool Elementary online access licenses for the school year at $200.00 per student in the amount of $200,000.00 was approved by the board on July 27th and has been paid in full. The amendment allows the District to purchase additional licenses at any time during the year on an as needed basis for the remainder of the school year at $52.00 per student. Edgenuity agrees to invoice the District on a quarterly basis and use the $200,000.00 payment toward the first quarter enrollment numbers. An updated plan is outlined in the attached addendum. Additional licenses will not exceed $500,000.00 and will be funded as follows: $315,000.00 from 4410.5100.0365.9017.0451 (CARES ACT-ESSER) and $185,000.00 from 1010.5100.0365.9017.0099 (COVID-19). For additional information please contact Sheila Lightbourne, Assistant Superintendent Curriculum and Instruction, (850) 833-5888. File Attachments EDGENUITY-ADDENDUM.pdf (704 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.8 Tag-On Bid: ITB 21-0053-MR Park and Playground Equipment, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve tagging on to ITB 21-0053-MR Park and Playground Equipment through the School Board of Manatee County, effective through August 31, 2023. Public Content Request approval to tag on to ITB 21-0053-MR Park and Playground Equipment through the School Board of Manatee County. The contact was awarded to multiple vendors based on catalog pricing and will be used on an as needed basis. The contract is effective through August 31, 2023. Funds will be paid from various sources as needed. A copy of the award tabulation is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services at (850) 689-7159. File Attachments TAG-ON BID-21-00053 MANATEE CO..pdf (318 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.9 Exempted Purchase Over $25,000: Focus School Software Postsecondary Student Information System, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $68,275.00 Budgeted : Yes Budget Source : General Funds, Project 6110 Adult Education Tuition Recommended Action : Motion to approve the purchase of Focus School Software Postsecondary Student Information System in the amount of $68,275.00, effective September 29, 2020 through September 28, 2021. Public Content Request approval to purchase Focus School Software Postsecondary Student Information System in the amount of $68,275.00. The purchase is exempt through 6A-1.012(11)(b). Funds will be paid from General Funds, Project 6110 Adult Education Tuition. The contact is effective September 29, 2020 through September 28, 2021. Copies of the Master License Agreement and Product Schedule are attached. For additional information, please contact Kelly Hayes, Principal, Okaloosa Technical College at (850) 833-3500. File Attachments FOCUS MASTER SERVICES AGREEMENT.pdf (195 KB) PS SIS PRODUCT SCHEDULE.pdf (698 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.10 Service Agreement #21-52 Northwest Florida State College, Americorps, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $37,700.00 Budgeted : Yes Budget Source : General Funds, Project 4109 Recommended Action : Motion to approve Service Agreement #21-52 Northwest Florida State College, AmeriCorps in the amount not to exceed $37,700.00, effective October 1, 2020 through July 31, 2021. Public Content Request approval of Service Agreement #21-52 between Northwest Florida State College, AmeriCorps and The School Board of Okaloosa County, FL, on behalf of the District, to provide Grasses in Classes program. The Provider will be paid $2,900.00 per contracted school for up to thirteen (13) schools, for a total contract amount not to exceed $37,700.00. All funds will be paid by participating schools, General Funds, Project 4109. The agreement is effective October 1, 2020 through July 31, 2021. A copy of the agreement is attached. For additional information, please contact Tami Ellis, Science Specialist, Curriculum at (850) 833-4122. File Attachments SA# 21-52.pdf (1,143 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 9. Consent Agenda Items For Review and Consideration at Workshop September 24, 2020 Subject : 9.11 Service Agreement #21-53 Brent Purcell, presented by Vince Windham, Program Director, Purchasing and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $3,000.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-53 Brent Purcell in the amount not to exceed $3,000.00, effective September 30, 2020 through May 26,