Okaloosa County School Board — Regular Meeting, September 28, 2020 — reading text

Cooling Tower Replace; 3371 Bruner- Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace Recommended Action : Motion to approved the purchases of HVAC equipment and services from Trane for a total of $1,139,864.00. Public Content Request approval to purchase HVAC equipment and services from Trane as follows: Baker School - Cooling Tower Replacement $571,550.00 Bruner MS - Boiler Replacement $134,224.00 Bruner MS - CEP Controls Replacement $36,270.00 Crestview HS - Chiller Replacement $297,220.00 Northwood ES - Boiler Replacement $76,250.00 STEMM Academy - Boiler Replacement $24,350.00 Purchase total $1,139,864.00. Purchases will be made through OMNIA/USC National Contract 15-JLP-023. Funds will be paid from Capital Funds, Projects 3380 Baker-Cooling Tower Replace; 3371 Bruner-Chiller/Boiler Replace; 3372 Crestview-Chiller Replace; 3376 Northwood-Boiler Replace; 3377 STEM-Boiler Replace. Copies of the quotes are attached. For additional information, please contact Steve Bolton, Program Director, Maintenance and Support Services at (850) 689-7159. File Attachments BAKER.pdf (738 KB) CRESTVIEW.pdf (497 KB) BRUNER BOILER.pdf (819 KB) BRUNER CEP CONTROLS.pdf (860 KB) NORTHWOOD.pdf (752 KB) STEMM.pdf (888 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.15 Service Agreement #21-47 Brent Purcell, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $9,600.00 Budgeted : Yes Budget Source : Internal Funds, Band Recommended Action : Motion to approve Service Agreement #21-47 Brent Purcell in an amount not to exceed $9,600.00. The contract is effective September 15, 2020 through June 30, 2021. Public Content Request approve of Service Agreement #21-47 between Brent Purcell and The School Board of Okaloosa County, FL, on behalf of Baker School, to provide Percussion Instruction. The Provider will be paid $120.00 per day for up to 80 day, for a total contract amount not to exceed $9,600.00. Funding will be paid from Internal Funds, Band. The contract is effective September 15, 2020 through June 30, 2021. A copy of the agreement is attached. For additional information, please contact Stuart Campbell, Band Director, Baker School at (850) 689-7279. File Attachments SA# 21-47.PDF (211 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.16 Sale and Disposal of Surplus Property, presented by Steve Bolton, Program Director, Maintenance, and  recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Recommended Action : Motion to approve the sale and disposal of the property listed on the attached surplus lists dated September 14, 2020. Public Content Approval is requested for the sale and disposal of the property described on the attached list dated September 14, 2020. These items will be sold through the Board approved On-line Auction Program. Please contact Steve Bolton for additional information, 689-7159. File Attachments Surplus Property list for September 14, 2020 Board Meeting.pdf (415 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.17 Addendum to Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House, presented by Jay McInnis, Program Director, Transportation, and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : No Budgeted : No Recommended Action : Motion to approve this Addendum which is entered into effective July 27, 2020, between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House which would modify the original Lease Agreement with the effective date of May 1, 2020. Public Content This Addendum which is entered into effective July 27, 2020, is in reference to a Motor Vehicle Lease for Disaster Transportation Services entered into between The School Board of Okaloosa County and Air Force Enlisted Village, Inc., dba Hawthorn House with the effective date of May 1, 2020. The new desire is to amend certain provisions of that Lease agreement. The Section One of Lease entitled (Description of Vehicles and Purpose” shall be amended to add one (1) additional sixty-five (65) passenger bus the Lease bringing the total vehicles leased to two (2). Except as modified by this Addendum, all other terms and conditions of the original Motor Vehicle Lease for Disaster Transportation Services shall remain in full force and effect and unchanged. Addendum presented by Jay McInnis, Program Director of Transportation, and recommended by the Superintendent for approval. For Further Information please contact Jay McInnis at 833-4142. File Attachments Hawthorn House Addendum.pdf (2,571 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agendas and all of the Consent Agenda items 8.2 through 9.19 as recommended by the Superintendent Motion by Dewey Destin, second by Diane Kelley. Final Resolution: Motion Carries Yes: Tim Bryant, Dewey Destin, Linda Evanchyk, Diane Kelley, Lamar White 8. Consent Agenda Items Reviewed & Discussed at Workshop September 10, 2020 Subject : 8.18 Amendment to the Okaloosa County School District's Mental Health Assistance Allocation Plan, presented by Teri Schroeder, Program Director, Student Services, and recommended by the Superintendent for approval. Meeting : Sep 28, 2020 - Regular Meeting Type : Action (Consent) Preferred Date : Sep 14, 2020 Absolute Date : Sep 14, 2020 Fiscal Impact : Yes Dollar Amount : $1,162,629.00 Budgeted : Yes Budget Source : Project 9110 - Mental Health Assistance Allocation Recommended Action : Motion to approve amendment to the 2020-2021 Okaloosa County School District's Mental Health Assistance Allocation plan as recommended by the Florida Department of Education. Public Content Okaloosa County's 2020-2021 Mental Health Assistance Allocation Plan was submitted to the Florida Department of Education on July 31, 2020. After FLDOE's