Okaloosa County BOCC — June 21, 2016 — Request approval to revise the Purchasing Manual regarding Federal — agenda request

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: June 21, 2016 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request approval to revise the Purchasing Manual regarding Federal Awards DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Revise Okaloosa County Purchasing Manual to reflect the two (2) additional fiscal year grace period option in which to implement 2 CFR Part 200.317 - 200.326. BACKGROUND & ANALYSIS: The Office of Management and Budget (OMB) implemented 2 CFR Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards which combined and revised multiple OMB Circulars applicable to Federal Grants and Agreements. 2 CFR Part 200.110 allows a two (2) additional fiscal year grace period option, if documented in the internal procurement policies, before adopting the procurement standards in 2 CFR. These changes will directly affect any Federal grant dollars and the contracts which may be utilized with the funding. OPTIONS: Approve/Disapprove the revision to the Purchasing Manual to reflect the two (2) additional fiscal year grace period option. RECOMMENDATIONS: Staff recommends approval of the revision to the Purchasing Manual to reflect the two (2) additional fiscal year grace period option. RECOMMENDED BY: APPROVED BY: John Hofstad, County Administrator