Fort Walton Beach Council agenda — 06-26-2007 regular agenda — reading text

I :: So ~, p..~ ....... ....... 1) p.. t/) m ....... rn. m ........ s g. p.. g(1) , !;/) o~ a ....... r:}~ 0 n ag. 0 a ge; p.. cJO ....... 1) g.a ~( g o~ ,!;/)~'.,. ~ g I 0....... ( 0 '. JQcr: S" g'CT! p... P" ~ ........ 0 ...... .'. 1) . os' 1 , ,....... s g.' o. 0(1) P"~ rn J d a s g tn tn Po tn q s S" fQ , Po a o f< o EO. tn o S' q;j 0 go S:O 3 1 6 L" R w D j:> f E. d o' S" r r: o a o o g o' t--) o o 0.. 0, DATE: June 19, 2007 TO: Mayor & Council FROM: Helen Spencer City Clerk SUBJECT: City Clerk Proposed Contract Attached is the proposed contract for the City Clerk. At this point the salary amount remains the same as the last review on October 1, 2006 and the duties are consistent with the existing job description of the City Clerk. In addition, I am requesting the City pay 100% participation in General Employees Pension Plan. At the present time the City Clerk pays 5% into the pension plan. Also, the contract increases participation in ICMA- RC 457 Deferred Compensation Plan from 5% to 10%. As a please be advised the City Clerk matter of information, saves the City approximately $7, 000 per year for not taking the family health insurance that the City offers to its employees. I would very much appreciate acceptance by Council of the City Clerk' s proposed contract as presented. A-/ Helen Spe cer City Clerk s  Agreement of Compensation Between Helen Spencer, City Clerk and The City of Fort Walton Beach This Agreement is made between the City of Fort Walton Beach, Florida, a Municipal Corporation, whose mailing address is PO Box 4009, Fort Walton Beach, Fl 32549, " City" and Helen Spencer, of 304 Oakland Circle, NW, Fort Walton Beach, Fl32548, the current City Clerk. Section I. Term and Nature of Employment The City Clerk has been employed with the City of Fort Walton Beach since 10-24-67 and as Interim City Clerk effective 10-11-83 and City Clerk effective 12-27-83 of Fort Walton Beach, Florida, and shall continue to be so employed at the discretion of the City Council of the City of Fort Walton Beach, Florida. Section II. Devotion of Full Time to Business The City Clerk shall devote all of City Clerk' s time, attention, and energies to the performance of her duties as required by the position, and shall not either directly or indirectly, be connected with or concerned in any other business unless permitted by law and the Florida Code of Ethics during the term of her employment. Section III. Duties The City Clerk shall be subject to the direct supervision and control of City Council and have the following duties: Attends City Council meetings and records all official actions of the Council. Custodian and maintenance of all official City documents and records; recordation of minutes and actions by the City Council, including the identification and implementation of appropriate automated systems to accomplish same ( records management, historical indexing, legislative tracking); and attends City Council meetings. Partial preparation, coordination and distribution of City Council agenda documents and provisions of liaison services for advisory boards and committees, agencies, authorities and commissions. Coordination of Municipal election process. Provides general and direct supervision of staff. Trains, supervises and evaluates department employees. Prepares and monitors departmental and City Council budget. Provides administrative support to and coordinates meetings for the City Council and the Mayor. Coordinates Special Event activities. Coordinates sale of Commerce & Technology Park property and other excess real property of the City. Attests to all official documents of the City. Coordinates requests for public information and r~~~ arch, also follow up requirements. 1  Coordinates placement of legal advertisements, pUblic notices, press releases, and mailing of legal notifications. Monitors financial disclosure statements, City Council appointment process, and conflict of interest statements. Prepares, or supervises, resolutions, Ordinances and Proclamations as needed. Coordinates codification of Ordinances process. Performs related work as required. These essential job functions are not to be construed as a complete statement of all dutiesperformed. City Clerk will be required to perform other job related duties as needed and required by City Council. Section IV. Rate of Compensation The salary of the City Clerk shall be the annual sum of $ 65,527, payable bi-weekly. Beginning October 1 of each calendar year she shall receive a cost-of-living adjustment as equal to other general employees. Additionally, on October 1 annually the City agrees to increase base salary and/ or benefits of City Clerk in such amounts and to such extent as the Council may determine it is desirable to do so on the basis of annual salary review of City Clerk at the same time as similar consideration is given other employees generally. The City Clerk shall have the following additional benefits: Auto Allowance - $1,200 annually Dental Insurance - The City Pays 50% of premium and City Clerk pays 50% of premium. Vision Insurance - The City clerk pays 100% of premium. Basic life Insurance - Consistent for all employees, the City pays 100% of premium. Vacation Leave - Consistent for an employees with her similar tenure - vacation accrual of 6.150 hours per pay period, capped at 320 hours. Sick Leave - Consistent for all employees, sick leave accrual of 3.080 hours per pay period, capped at 800 hours. Membership in Professional Organizations - the City pays membership fees to at least one professional organization consistent with its practice for the other Charter officers. The City agrees to budget and pay for travel and expenses to professional conferences and seminars, incfuding a minimum of one national and one state conference. Participation in General Employees Pension Plan - The City pays contribution of 100% on behalf of City Clerk. Participation in ICMA-RC 457 Deferred Compensation Plan - The City contributes 10% of salary to plan on behalf of City Clerk. Section V. Termination of Employment f the City Clerk is dismissed, or guilty of misconduct, the City may, at the City' s option, terminate this agreement. If involuntary termination occurs, the City Clerk shall be entitled to the following termination pay and benefits: The City shall provide a severance payment equal to three ( 3) months of salary at the final salary rate. The City shall authorize payment of 100% of accrued vacation up to 320 hours. 2  The City shall authorize payment of accrued sick leave up to 800 hours. The City shall authorize payment of General Employees Pension Plan and ICMA-RC 457 Deferred Compensation Plan. In the event the City Clerk is terminated for cause or conviction, the City shall have no obligation to pay severance except accrued vacation,