Fort Walton Beach Council agenda — 06-26-2007 regular agenda — reading text

updated every five years and will be done again in the spring of 2008. Chief Dutton requested anyone who did not have a copy of the Comprehensive Emergency Management Plan to contact the City Clerk, who will then contact his office and he will ensure they receive a copy. The Fire Chief advised the Hurricane Plan is updated every year to include current staff and phone numbers, and is used in the Emergency Operations Center (EOC). -The EOC meets in the second floor of the Police Department during a hurricane, whereby the City stays in concert with the actions of the County. Chief Dutton informed of the County' s new information line and described the Web EOC, which allows the City' s EOC to go one- line and communicate with the County EOC. Also discussed was the Continuity of Operations Plan ( COOP), the premise being that the City ~ government will be able to operate efficiently in the event of an emergency. Chief Dutton advised that City Staff successfully completed a COOP exercise this past weekend, moving from City Hall to the Hedrick Center, and setting up operations at the Hedrick Center under a variety of scenarios in 20 minutes. .~ DEMONSTRATION OF COMPUTERS IN POLICE CARS Dr. Pullen noted he observed a demonstration by the Police Department on the use of computers in the police vehicles and what they can do, and feels it might be advantageous for Council to have the same demonstration at a workshop or before the next Council meeting.  1' 3 ' ' I". ._ MINUTES ,OFTHE REGULAR COUNCIL M'EETING OFTI- E bFFORT' WAl.ToffaEAc'H, FLORiDA crr'( JUNE 12, 2007 INTRODUCTION A regular meetin'g of the City Council of Fort Walton Beach, Florida, was held on Tuesday, June 12, 2007, at 7: 00 p. m. in the Council Chambers at City Hall, with the following members present: Mayor Mike Anderson J'" Councilmen: Mike Holmes, Virgil Miller, Dennis Reeves, Bill Garvie, Dr. Wayne Pullen, Jim Hartwell, and Mike Minich Also Present: Joyce Shanahan, City Manager; Helen Spencer,. City Clerk; Lisa Absher, Finance Director; Toni Craig, City Attorney; Department Directors and Media. CALL TO ORDER The Mayor called the meeting to order and welcomed everyone. He requested anyone who wished to address Council to approach the podium after being recognized, then state his or her name and address for the record. INVOCATION AND PLEDGE Councilman Jim Hartwell gave the Invocation and led in the Pledge of Allegiance. RECOGNITION The Mayor recognized the City of Fort Walton Beach Relay for Life Team as the team which raised over $ 13, 000. 00 for the event and presented a plaque from the American Cancer Society to members of the team. SPECIAL GUEST Ted Corcoran, President, Greater Fort Walton Beach Chamber of Commerce, gave a review of the Billy Bowlegs festival that just ended, mentioned it is now the number one pirate festival in the State of Florida as well as the top 20 festival in the southeast and read a letter to the Mayor from the 52nd Captain Billy Bowlegs. He also gave a recap of activities taking place in the historic downtown Fort Walton Beach. APPROVAL OF AGENDA The Mayor recommended that Item # 24, review of financial condition of the Fort Walton Beach Pension ,~Ian be moved up on the agenda after Item # 19, presentation of the quarterly reports. Mr. Minich moved to accept the agenda as the Order of the Pay as modified by the Mayor. Mr. Hartwell seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pull~ n, Hartwell, and Minich in favor. l CONSENT AGENDA Item #.13, the Choctawhatchee Basin Alliance, waS removed from the consent agenda to be voted on separately. Mr. Miller moved to approve the remaining consent agenda items. Mr. Garvie seconded motion and it carried unanimously with Holmes, Miller, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. MINUTES Minutes of the Special Council Meeting of May 15, 2007; the Council Workshop of May 21, 2007; the Regular Council Meeting of May 22, 2007; and the Special Council Meeting of May 29, 2007. 14 6- 12- 07 Regular Meeting HYDRATED LIME BID Award Bid No. 07- 121, Hydrated Lime ( Annual Bid), to the low responsive, responsible bidder, Cheney Lime & Cement Company, Allgood, Alabama, for the purchase of hydrated lime on an as needed basis at $ 167. 85 a ton, for a period of one ( 1) year and to allow the City Manager to approve the extension of the bid with three ( 3) option years, if it is determined to be in the best interest of the City. REPAIR WELL #6 Award Bid No. 07- 123, Repair Well # 6, to the low responsive, responsible bidder, Donald Smith Company, Headland, Alabama, for the bid amount of $ 29, 665. 00. MATERIALS FOR WORLD CHANGERS Award Materials for World Changers, to the low responsive, responsible bidders, Gulf Eagle Supply for the purchase of shingles and felt roofing materials, and to Lowes for the purchase of all other necessary materials to paint andlor roof approximately 32 homes within the City. RELEASE OF LIEN - STOKES AVENUE in Approve the release of lien against certain properties located on Stokes Avenue NW that have paid full the assessment for street, drainage, water and sewer improvements levied by City Council in Resolution 07- 01 as follows: 214- 218 Stokes Ave (polden Inc) and 220 Stokes Ave ( AI P. Qualls, Jr) LAW ENFORCEMENT MUTUAL AID AGREEMENT Agreement by the Fort Walton Beach Police Approve renewal of Law Enforcement Mutual Aid Departmentwith all other Okaloosa County Law Enforcement Agencies. REHAB 114 THIRD AVENUE Award Bid # 07~119, residential rehabilitation of 114 Third Avenue, to the lowest responsive, responsible bidder, R.A. Rhoads Remodeling, in the amount of $ 33, 875. 00 under City' s Community Development Block Grant Program Year 2006/ 07. REHAB 222 BURNETTE AVENUE Award Bid # 07- 119, residential rehabilitation of 222 Burnette Avenue, to the lowest responsive, under the City' s responsible bidder, R.A. Rhoads Remodeling, in the amount of $ 34, 600. 00 Community Development Block Grant Program Year 2006/ 07. REHAB 216 BURNETTE AVENUE Award Bid # 07- 119, residential rehabilitation of 216 Burnette Avenue, to the lowest responsive, responsible bidder, Ponderosa Builders, in the amount of $ 25, 124. 00 under the City' Community s Development Block Grant Program Year 2006/ 07. REHAB 6 JONQUIL AVENUE Award Bid # 07- 119, residential rehabilitation of 6 Jonquil Avenue, to the lowest responsive, responsible bidder, Ponderosa Builders, in the amount of $ 29, 257. 00 under the City' Community s Development Block Grant Program Year 2006/ 07. CBA STORMWATER DRAINAGE. LlzA JACKSON PARK Consideration of approval to partner with the Choctawhatchee Basin Alliance ( CBA) for the restoration . staff of the stormwater drainage canal at Liza Jackson Park. This partnership will include City element and the CBA more than $ 33, 000 to overseeing the project management providing no complete the engineering, design and survey work. addressed Mr. Miller stated he noticed that the drainage improvement project on Powell Drive will be and expressed concern that the Combs area drainage problem is not being addressed.  15 6- 07 Regular Meeting 12'- CBA stORMWAT~~ DRAINAGE. LlZA JACKSON PARK cont. . J9hn Hofstad, Utilities Director; explained funds are earmarked for a joint study with Okaloosa County to study the entire drainage and watershed in the Combs area. He further explained they cannot send crews out there to start excavation work without permitting it through the Department of Environmental Protection. He said, as part of theStormwater Utilities Study which will prioritize a list projects, they WouldHke to get a baseline estimate fDr Costs then take the results with the prioritized.. list to determine where best to spend the capital dollars for actual projects. He said first they have to l j perform a hydraulic study of the watershed to determine the needs. He gave assurance that they do periodically go out there to perform maintenance on the system. Dr. Pullen received confirmation that a majority of the liza Jackson Park project is being done under a grant. Mr. Reeves moved to partner with the Choctawhatchee Basin Alliance for the restoration of the stormwater drainage canal at Liia Jackson Park, with the City staff. overseeing the project management element and providing the CBA no more than $ 33, 000 to. complete the engineering, design, and survey work. Dr. Pullen seconded motion and it carried unanimously with Holmes, Pullen, Reeves, Garvie, Pullen, Hartwell, and Minich in favor. GENERAL PUBLIC Beverly Parker, 105 Sudduth Court, described her and her husband' s intention to lease the old snow biz stand downtown to open the same type of entity. She explained when applying for the occupationalpermit they were made aware the existing permits had expired and all utilities turned off which put them in another category of zoning. She said in speaking with staff they..are under the assumption that possibly they should not have a problem obtaining a permit for conditional use; however, it will not be until August and they are hoping to get a temporary permit to' let them open sooner. She said they feel confident it will be advantageous to all parties to help curb vagrancy and encourage families to enjoy a frozen treat in a clean environment. The question was asked if there were any procedures to grant a temporary permit to allow them to operate until the Municipal Planning Board meets in August. The CDS Director explained the former use was nonconforming that expired and to reinstate it would require an application for conditional use. She said the next