Okaloosa County BOCC — March 18, 2014 — Action Item Printout

BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: March 18, 2014 TO: Honorable Chairman and Members of the Board FROM: Zan Fedorak SUBJECT: Request Approval of Award and Authorization to Sign for Air Cooled Chiller (RFB# COR 20-14) DEPARTMENT: Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Requesting approval to award Bid #COR 20-14 for an Air Cooled Chiller for Okaloosa County Department of Corrections to W.D. Rogers Mechanical Contractors. Also requesting authorization for the Chairman to sign the contracts. BACKGROUND & ANALYSIS: On February 19, 2014, bids were opened regarding the replacement of the Air Cooled Chiller at the jail. Eight bids were received with W.D. Rogers Mechanical Contractors as the lowest bidder whose specifications fulfilled the requirements outlined in the bid. The price bid by W.D. Rogers Mechanical Contractors is $189,000. The amount budgeted is $225,000. All contract documents have been completed and are attached to this item. Background provided by Facility Maintenance: "The air cooled chiller at Okaloosa County Department of Corrections is more than 20 years old. It was put on the 5-year CIP over eight (8) years ago and it’s been on the top of the CIP list for more than three (3) years. Maintaining equipment that is this antiquated is expensive, time consuming and it’s becoming difficult to find replacement parts." OPTIONS: Approve/Disapprove the request to approve the bid submitted by W.D. Rogers Mechanical Contractors for an air cooled chiller and for the Chairman to sign contracts. RECOMMENDATION: Staff recommends approval to award bid to W.D. Rogers Mechanical Contractors and for the Chairman sign the contracts. RECOMMENDED BY: APPROVED BY: Ernie Padgett, County Administrator