Okaloosa County School Board — Regular Meeting, April 24, 2023 — reading text

Apr 24, 2023 - Regular Meeting Type : Action (Consent) Recommended Action : Motion to approve Warrants in the amount of $45,726,543.72, and Self  Health Insurance Claims and Fees in the amount of $2,607,089.04, and Bank Transfers totaling $0.00. Public Content Pursuant to Florida Statute 1001.42, Payroll Warrant Register and Accounts Payable Warrant Register totaling $45,726,543.72; and Self Health Insurance Claims and Fees totaling $2,607,089.04, and Bank Transfers totaling $0.00 for March 2023 are being presented to the School Board. File Attachments 09 - MIS 3478 - Warrant Register - March 2023.pdf (162 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.9 Tag-On Bid Purchase Over $50,000: Trane, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023 Fiscal Impact : Yes Dollar Amount : $52,093.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0319 - HVAC Replacement Recommended Action : Motion to approve the purchase of HVAC equipment and installation for District Administration Building in the amount of $52,093.00. Public Content Request approval to purchase HVAC equipment and installation for District Administration Building in the amount of $52,093.00. The purchase is made through OMNIA Contract #3341 and funds will be paid from Capital Funds, Project 0319 HVAC Replacement. A copy of the Proposal is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments TRANE QUOTE.pdf (289 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.10 Tag-On Bid Purchase Over $50,000: Alan Jay Fleet Sales, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Regular Meeting Type : Action (Consent) Preferred Date : Apr 24, 2023 Absolute Date : Apr 24, 2023 Fiscal Impact : Yes Dollar Amount : $121,953.00 Budgeted : Yes Budget Source : Capital Funds - 1.50 Mill, Project 0369 - DW - Vehicles Recommended Action : Motion to approve the purchase of three (3) 2023 Chevy Silverado 1500 Crew Cab 4wd 5.5' bed work trucks from Alan Jay Fleet Sales for a total of $121,953.00. Public Content Request approval to purchase three (3) 2023 Chevy Silverado 1500 Crew Cab 4wd 5.5' bed work trucks from Alan Jay Fleet Sales priced at $40,651.00 each for a total of $121,953.00. The purchase is made through City of Tallahassee Contract #5179 and will be paid from Capital Funds, Project 0369 - DW - Vehicles. A copy of the quote is attached. For additional information, please contact Steve Bolton, Program Director, Maintenance Support Services, at (850) 689-7159. File Attachments ALAN JAY QUOTE.pdf (288 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.11 Renewal of Tag-On Bid: ITB BC- 04-02-20-39 Ice Machines, Continuing Supply, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Budgeted : Yes Budget Source : Varies Recommended Action : Motion to approve renewing ITB BC- 04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners, effective May 1, 2023, through April 30, 2024. Public Content Request approval to renew ITB BC-04-02-20-39 Ice Machines, Continuing Supply through Leon County Board of County Commissioners. The awarded vendor is Gulf Ice. The contract will be used on an as needed basis, funding will vary and is based on fixed pricing. The contract is effective May 1, 2023, through April 30, 2024 and copies of the original award documents are attached. For additional information, please contact Vince Windham, Program Director, Purchasing, at (850) 833-7668. File Attachments AWARD DOCUMENTS.pdf (507 KB) Consent Our adopted rules of Parliamentary Procedure, Robert's Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Documentation concerning these items have been provided to all Board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. Motion & Voting Motion to approve the Consent Agenda as amended and all of the Consent Agenda items as recommended by the Superintendent. Motion by Tim Bryant, second by Linda Evanchyk. Final Resolution: Motion Carries Yes: Tim Bryant, Linda Evanchyk, Marti Gardner, Lamar White 7. Consent Agenda Subject : 7.12 Exempted Purchase Over $50,000, Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC, presented by Vince Windham, Program Director, Purchasing, and recommended by the Superintendent for approval. Meeting : Apr 24, 2023 - Regular Meeting Type : Action (Consent) Fiscal Impact : Yes Dollar Amount : $2,000,469.00 Budgeted : Yes Budget Source : General Funds, Project 6004 Health Services-Schools, Project 1084 Medicaid Reimbursement, Project 3151 SAI-ESE Extended School Year and Project 2101 Full Service Schools Recommended Action : Motion to approve the contract between The School Board of Okaloosa County, Florida and Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC for a total amount of $2,000,469.00, effective July 1, 2023, through July 31, 2024. Public Content Request approval of the contract between The School Board of Okaloosa County, Florida and Pediatric Services of America, LLC d/b/a Aveanna Healthcare and Aveanna Staffing Services, LLC for a total amount of $2,000,469.00, $1,962,711.00 for the regular school year, and an estimated amount of $37,758.00 for the ESE Extended School Year. The Provider ensures the provision of School Health Technicians at requested school sites during the 2023-2024 school year, including the 2023-2024 ESE Extended School Year. The contract is exempt through 6A-1.012(11)(a), and funds will be paid from General Funds, Project 6004 Health Services-Schools, Project 1084 Medicaid Reimbursement, Project 3151 SAI-ESE Extended