Okaloosa County BOCC — August 1, 2016 — Agenda Packet — reading text

bridge would serve as backup). This project is partially funded by a state appropriation administered by a FDEP Grant Agreement.  Diversion of East County wastewater from the Niceville-Valparaiso Regional Sewer Board (NVRSB) Plant to the Arbennie Pritchett Water Reclamation Facility (APWRF) (construction) – construct a new force main to divert OCWS sewer flow from NVRSB to the Arbennie Pritchett WRF. This will consolidate flows and reduce overall wastewater treatment cost for the flows from our East County service area.  Garniers Area Sanitary Sewer Rehab (construction) – install cured-in-place liners on vitrified clay sewer mains and brick manholes to reduce the inflow and infiltration, which is currently inundating the collection system. This project is partially funded by a state appropriation administered by a FDEP Grant Agreement.  GIS/Mapping – database to be improved and upgraded, by merging multiple datasets. Additional subsurface utility engineering to be completed as needed to accomplish the merger.  Hwy 90 West Water Main Replacement (design & construction) – install a water transmission main to replace the aging pipeline that is regularly failing.  Lake Pippin Area Sewer (design) – install public sewer to approximately 125 lots adjacent to Choctawhatchee Bay and Lake Pippin. This project is funded by a state appropriation administered by a FDEP Grant Agreement.  Marlowe Area Water System Improvements (construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  Meigs-Seminole Lift Station & Associated Force Mains (construction) – replace the aging and undersized Meigs-Seminole Lift Station, which currently pumps all the wastewater from Bluewater Bay to the NVRSB facility.  Mid County Tank #4 & Connecting Water Main (construction) – a second elevated water tank near the Bob Sikes Industrial Park would provide for increased storage, reliability, and redundancy for the potable water and fire suppression systems. This project is partially funded by a Northwest Florida Water Management District grant.  Newport/Essex Area Water System Improvements (design & construction) – provide new, larger water mains to the area and fire hydrants to provide increased fire protection and ensure the reliability of the system.  PJ Adams Pkwy Water Main Relocation (construction) – install a water transmission main to replace the existing main that is in conflict with the roadway 4-laning project. Project to occur in four phases from Hwy 85 to Interstate 10. Packet Pg. 107  Reclaimed Water to City of Niceville and Eglin AFB (design & construction) – provide for facility upgrades at the APWRF to provide up to 4 MGD of reclaimed water capability and install approximately 11 miles of reclaimed water transmission mains to the City and Eglin AFB. This project has a rough-order-of- magnitude cost of $8M, and is currently funded at $3M, via a state appropriation administered by a FDEP Grant Agreement. This grant will fund the entire design and environmental work, the construction of the APWRF upgrades, and a portion of the pipeline.  Taxiway H Water Main Extension (construction) – in partnership with County Airports and Eglin AFB, install a water main that will support the Aircraft Rescue & Fire Fighting Station and Eglin AFB’s water system. This project is funded by an FAA grant and payment in kind for the APWRF lease with Eglin AFB. PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY14/15 FY15/16 FY16/17 Miles of Sewer main / Maintenance Personnel 552/7 534/7 540/7 Miles of Water main / Maintenance Personnel 774/10 746/10 750/10 Input Number of new sewer taps 154 160 170 Number of new water taps 179 200 210 Output Efficiency Dollar value - new sewer taps $489,135 $520,000 $600,000 Dollar value - new water taps $167,253 $190,000 $250,000 Feet/Miles of sewer lines cleaned 111,635/21.1 177,424/33.6 180,000/34.1 Number of main breaks repaired - Water 833 681 700 Effectiveness Number of main breaks repaired - Sewer 363 338 360 Valves maintained 162 300 1,650 Number of work orders (excludes taps & projects) 3,520 3,577 3,600 Man hours per work order 3.89 7.5 6.5 Packet Pg. 108  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: PHYSICAL ENVIRONMENT DEPARTMENT/PROGRAM: WATER & SEWER ENTERPRISE FUND/LABORATORY PROGRAM DESCRIPTION: This program is responsible for testing various water and wastewater samples to assure compliance with Federal and State regulatory requirements. These samples come from 3 wastewater treatment facilities, 39 monitoring wells, and various points throughout the water distribution system. MAJOR ACCOMPLISHMENTS LAST YEAR:  Performed a total of over 4,000 wastewater sample tests.  Tested in excess of 936 water samples from monitoring wells.  Completed in excess of 2,097 tests in both Bacteriology and Quality on County drinking water samples.  Provided all required reports to DEP, EPA, and NW Florida Water Management District.  Performed numerous testing on an as needed basis (outsourced, leachate, sand and grit). PROGRAM GOAL: Through the timely testing and reporting of water quality, ensure the public has a safe supply. Make certain that all treated wastewater meets all required standards prior to discharge from the plant. Provide the public with an annual report on the quality of the drinking water and how samples are tested and monitored. KEY OBJECTIVES: 1. Ensure budgetary, personnel, customer service and purchasing functions comply with County policies and procedures. 2. Maintain and extend the useful life and utility of County facilities. 3. Ensure the preservation and safe operation of all work related equipment. 4. Carry out required State and Federal laboratory testing to assure water and wastewater meet proper standards. 5. Perform all tests required by law, regulation and design standards, or contract with a laboratory capable of such tests at a cost efficient manner as needed. The following projects are planned for FY2017:  Perform all mandated wastewater sample tests.  Test all required water samples from monitoring wells.  Complete both Bacteriology and Quality tests on County drinking water samples.  Provide all required reports to DEP, EPA, and NW Florida Water Management District.  Prepare and distribute annual Consumer Confidence Report (CCR; water quality analysis) to the public. PERFORMANCE MEASURES: Actual Approved Proposed Performance Measures FY14/15 FY15/16 FY16/17 Efficiency Annual lab tests performed / Lab personnel 4,430/5 >4,000/5 >4,000/5 Annual lab tests performed / monitoring wells 726/34 456/39 456/39 Number of lab tests on drinking water 2,173 >2,000 >2,000 Packet Pg. 109 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 32 32 34 35 Full-time Management & Professional 15 15 15 15 Full Time Operations & Trades 75 75 77 79 Part Time 0 2 2 2 Total 122 124 128 131 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $5,863,852 $6,223,669 $7,627,261 $7,857,425 $230,164 3.0% Operating Expenses $15,318,889 $16,643,661 $10,116,763 $10,724,306 $607,543 6.0% Capital Outlay $4,601,298 $3,509,773 $21,568,500 $24,391,000 $2,822,500 13.1% Debt Service $181,367 $3,226,317 $5,687,533 $6,606,525 $918,992 16.2% Other Uses $0 $0 $20,277,145 $22,884,285 $2,607,140 12.9% Total $25,965,405 $29,603,420 $65,277,202 $72,463,541 $7,186,339 11.0% Packet Pg. 110 ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 Salaries & Wages 5,306,741 5,467,038 5,689,280 222,242 4.1% Funds two additional operational staff and a Contracts and Lease Coordinator. 20 Benefits 1,960,415 2,160,223 2,168,145 7,922 0.4% 31 Professional Services 414,000 425,500 400,000 (25,500) -6.0% Reduction in consulting expenses. 32 Accounting & Auditing $27,500 $27,500 $77,500 $50,000 181.8% Includes $50,000 for Risk Assessment Audit. 34 Contract Services $3,325,867 $3,402,623 $3,428,494 $25,871 0.8% 40 Travel & Per Diem $7,200 $9,200 $9,200 $0 0.0% 41 Communications Services $70,000 $80,000 $110,000 $30,000 37.5% Increase due to conversion from black box analog to cable modems (SCADA) 42 Freight & Postage $5,500 $5,500