Okaloosa County BOCC — August 1, 2016 — Agenda Packet — reading text

Agenda Okaloosa County Board of Commissioners Monday, August 1, 2016– 8:30 AM Crestview City Hall Council Chambers I. Update from Previous Workshop II. State Attorney 1. State Attorney's Office Budget Documents III. Pre-Trial 1. Pre-Trial Budget Documents IV. Court Administration 1. Court Services/Judicial Budget Documents V. Public Defender 1. Public Defender's Office Budget Documents VI. Medical Examiner 1. Medical Examiner Budget Documents VII. County Health Department 1. County Health Department Budget Documents VIII. Break IX. Tourist Development 1. Tourist Development Department Budget Documents X. Water & Sewer Revised: 7/28/2016 5:26 PM Page 1 of 2 Budget Review Agenda August 1, 2016 1. Water & Sewer Budget Documents XI. Airports 1. Airports Department Budget Documents XII. Tax Collector 1. Okaloosa County Tax Collector XIII. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 2 Printed 7/28/2016  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 1, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: State Attorney The attached document provides the Budget for the State Attorney's Office. Packet Pg. 3 Packet Pg. 4 Packet Pg. 5 Packet Pg. 6 Packet Pg. 7 Packet Pg. 8  BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: August 1, 2016 TO: Honorable Chairman and Members of the Board FROM: John Hofstad, County Administrator SUBJECT: Pre-Trial The attached document provides the Performance Based Budget for Pre-Trial. Packet Pg. 9  BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA SERVICE AREA: COURT SERVICES DEPARTMENT/PROGRAM: PRETRIAL SERVICES PROGRAM DESCRIPTION: Pretrial Services provides the Judiciary with critical and timely information to assist them in making informed decisions on bond at the defendant’s first court appearance. By providing this information, Pretrial Services facilitates the release of persons arrested, minimizes failures to appear in court and the potential danger to the community. Pretrial Services assists in managing the jail population by reducing unnecessary incarcerations and maximizing the rate of release. REVENUE: The Pretrial Services Program is funded in the General Fund. Supporting revenue of the General Fund are ad valorem taxes, communications service tax, local business tax, permits and fees, state shared revenue, charges for services, judgments and fines, miscellaneous revenue and transfers from other funds and Pretrial Services electronic monitoring fees. MAJOR ACCOMPLISHMENTS LAST YEAR:  Screened a total of 6,623 defendants at First Appearance for Pretrial Release, Mental Health Court, Veteran’s Court, and Drug Court referrals, and provided verified reports to the Judiciary which resulted in a total of 876 defendants placed under Pretrial supervision.  Served a monthly average of 66 defendants and supervised a monthly average of 35 defendants by the Mental Health Pretrial Officer and provided initial assessments, reports to the judges, and referrals for appropriate mental health treatment. Provided information to the Public Defender and Asst. State Attorney on the defendant’s mental health issues and treatment status, referrals to Mental Health Court program and Veteran’s Court Program, and referrals to other community resources. Practiced and implemented HIPPA Laws as they pertain to case files, documentation, and storage of defendant files.  Supervised a monthly average of 12 defendants on electronic monitoring program and recouped a total of $25,760 in fees for 2015.  Services performed have reduced the jail population.  Assist the Judiciary in making bond decisions 365 days a year. PROGRAM GOAL: Assist in reducing jail population by providing judiciary verified information at first appearance and facilitate the release of defendants to reduce incarcerations. To reduce potential dangers to residents of Okaloosa County by supervision and referrals to other court programs such as Drug Court, Veterans Court and Mental Health treatment programs, as well as minimize failures to appear in court. KEY OBJECTIVES: 1. To develop programs to permit Judiciary to maximize the rate of release for persons arrested and accused of crimes: a. First Appearance Screening Reviews – Provide Judiciary with verified information to assist them in making informed decisions on determining appropriate bonds. b. Pretrial Services Supervision Program – Minimize potential danger to the community posed by defendants released on bond and minimize failures to appear by ensuring strict adherence to court ordered conditions of release. c. Drug Court Screening and Referrals – Facilitate release from custody for persons arrested on felony drug charges into a diversionary drug treatment program. Packet Pg. 10  d. Mental Health Assessment, Supervision, and Case Management- Provide Judiciary with adequate results of Mental Health Evaluations to assist in making informed decisions on setting bonds. Ensure defendants are referred to proper Mental Health Treatment as well as ensure they follow all recommended treatment to reduce future incarcerations and ensure safety of the community. e. Electronic Monitoring Program – Minimize potential danger to the community by providing a measure of protection to the victims and provides an alternative to incarceration. 2. Assist Judiciary by providing weekly input on persons who remain incarcerated on misdemeanor offenses, which allows for an early disposition of their cases. 3. Maintain a collaborative relationship with all other agencies involved in the Judicial process. PERFORMANCE MEASURES: Actual Estimated Proposed Performance Measures FY14/15 FY15/16 FY16/17 Number of Full time PTS personnel 5 5 5 Input Number of Grant Personnel (included in Budget operating 2 2 2 expenditures) Total Operating Expenditures 53,252 67,052 57,646 Supervised by GPS Monitoring (monthly average) 10 11 12 Output Supervised by one (1) MH PTS Officer (monthly average) 30 37 35 Defendants assessed/interviewed by PTS Officers (Based on 6,389/912 6,594/908 6,623/876 annual Legislative Report) Supervised Defendants with FTA rates below 5% 100% 100% 100% Efficiency Assist Judiciary at first appearance 365 days a year 100% 100% 100% Keep failure to appear rate below 5% 4% 4% 3% Packet Pg. 11 HISTORICAL STAFFING SUMMARY: Category FY14 FY15 FY16 FY17 Full-time Administrative & Support 1 1 1 1 Full-time Operations & Trades 3 3 3 3 Total 4 4 4 4 EXPENDITURES: Expenditures Budget FY14 FY15 FY16 FY17 FY16/FY17 Increase/ Category Actual Actual Approved Proposed +/- Decrease Personnel Services $280,300 $292,609 $291,731 $278,882 ($12,849) (4.4%) Operating Expenses $52,747 $45,905 $65,353 $68,817 $3,464 5.3% Capital Outlay $0 $0 $0 $2,000 $2,000 0.0% Total $333,048 $338,513 $357,084 $349,699 ($7,385) (2.1%) ACCOUNTS: FY15 FY16 FY17 FY16/FY17 Increase/ Code Category Approved Approved Proposed +/- Decrease 10 SALARIES & WAGES $211,060 $213,053 $199,475 ($13,578) (6.4%) Decrease is due to a retirement. 20 BENEFITS $76,523 $78,678 $79,407 $729 0.9% 34 CONTRACT SERVICES $25,000 $35,000 $40,000 $5,000 14.3% Increase is due to GPS Monitoring. 40 TRAVEL & PER DIEM $5,500 $6,500 $6,500 $0 0.0% 41 COMMUNICATIONS SERVICES $3,550 $3,650 $3,650 $0 0.0% 42 FREIGHT & POSTAGE $100 $100 $100 $0 0.0% 44 RENTS & LEASES $1,000 $1,000 $1,000 $0 0.0% 45 RISK MANAGEMENT ALLOCATION $3,544 $2,508