Fort Walton Beach Council agenda — 03-04-08 executive agenda — reading text

Spencer" < hspencer @fwb. orq> Date: Wed, 27 Feb 2008 11: 32: 48 To: " Joyce Shanahan" < jshanahan @fwb. orq> Subject: FW: Executive Session Joyce Do you agree to call an Executive Session. It was approved in January to call one. Helen Spencer City Clerk -Fort Walton Beach 850 - 833 - 9509 850 - 833 - 9640 - Fax mailto: hspencer @fwb. orq> hspencer @fwb. orq Original Message---- - From: Toni Craig [ mailto: tonicraiq @cox. net] Sent: Tuesday, February 26, 2008 4: 29 PM To: Helen Spencer Cc: Joyce Shanahan Subject: Executive Session Helen In January, I requested and had approval for an executive session regarding Sharp and Sand Thank you. Pine Realty. Please try to schedule that session sometime in late March. Toni L Craig Attorney at Law Fla Bar No 115444 850 ) 243 - 6969 www. tonicraiq. info CONFIDENTIALITY NOTICE: This email is from Toni L. Craig, Attorney at Law, and is intended only for the use of the addressee. If you received this email in error, please notify me immediately, delete the email from your computer and do not copy or disclose it to anyone else. If you are not an existing client of Toni L. Craiq, Attorney at Law, do not construe anything in this email to make you a client unless specifically stated. Do not disclose anythinq to me in any reply that you expect to be kept confidential. If you are a client, you should keep the contents of this email confidential to preserve the attorney- client or work product privilege. 1 Helen Spencer From: Helen Spencer Sent: Friday, January 11, 2008 3: 59 PM To: Joyce Shanahan Subject: Proposed Exectutive Session I 1- 8- 08ES. DOC ( 30 KB) Joyce Attached is a verbatim of when Council was discussing a possible Executive Session..... mainly for your information. Discuss City vs. Sharpe Discuss City vs. Sand Pine Real rscuss ire a or c ego rations ---- w...... M._...---- --- -.. Let me know when you want me to try and set it. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencer(a)_fwb. orq Consideration of scheduling of a time for an executive session to discuss settlement of City v. Sharpe, Okaloosa County Circuit Court Case 03 -CA -4042, and City v. Sand Pine Realty, Okaloosa County Circuit Court Case 05 -CA -3803. ( City Attorney) ( See Backup) MOTION: DIRECT THE CITY MANAGER AND CITY ATTORNEY TO SCHEDULE A TIME FOR AN EXECUTIVE SESSION TO DISCUSS CITY VS. SHARPE AND CITY VS. SAND PINE REALTY, AND ANY OTHER ITEMS THE CITY MANAGER MAY HAVE. 7 -0. CA —Pursuant to Chapter 286 of the Florida Statutes the only meetings that the City Council can hold outside of the public are those in which you have an executive session and, of course, there are a couple of other times you can do so whenever you' re dealing with your union stuff. However, these two cases have been pending for some time for the City for one reason or the other and I just simply request that we have an executive session so I can get Council advice on moving forward toward settling the cases. And that time would be when Ms. Spencer could determine, unless there is already a scheduled thought. MS —and your desire is to do both cases at the one session? CA —yes CM —do we know about how long that will take? CA —I' d say probably about 30 minutes. CM —the reason I ask is because we also need to schedule an executive session to bring back to you some issues with our labor negotiations with the fire union. And I' ve got some dates of when Mr. Mattimore is available, and I' m conscious about Council' s availability. The dates that he' s available, if you want to do them both at the same time, if I may Helen, are the 15th and the 29th that are Tuesdays. The 15th is the League of Cities dinner that night so unless you wanted to meet at 4: 00, which you probably don' t, if you did then we could meet at 4:00 and then give you plenty of time but 1 see heads shaking so I won' t suggest that. But the other would be the 29th of January, and that is not a regular Council meeting night, but it is a Tuesday. CA —but I won' t be available. CM —well then how about if, may I suggest one other? MA —I suggest you guys work it out because all you want to do is set up a time CA —correct MA —you and Ms. Craig get together and then find out if we' re available. I think that' s the plan isn't it. OK, so do you need a motion? CA —yes to schedule it. MM — move to direct the City Manager and the City Attorney to schedule a time for an executive discussion to discuss those things in item 18 and what the City Manager has. DR —second MA —okay Mr. Reeve' s seconded Mr. Minich' s motion. Any further discussion on this? Seeing none please vote. It does pass unanimously, thank you. Looking forward to an executive session. Consideration of scheduling of a time for an executive session to discuss settlement of City v. Sharpe, Okaloosa County Circuit Court Case 03 -CA -4042, and City v. Sand Pine Realty, Okaloosa County Circuit Court Case 05 -CA -3803. ( City Attorney) ( See Backup) MOTION: DIRECT THE CITY MANAGER AND CITY ATTORNEY TO SCHEDULE A TIME FOR AN EXECUTIVE SESSION TO DISCUSS CITY VS. SHARPE AND CITY VS. SAND PINE REALTY, AND ANY OTHER ITEMS THE CITY MANAGER MAY HAVE. 7 -0. CA —Pursuant to Chapter 286 of the Florida Statutes the only meetings that the City Council can hold outside of the public are those in which you have an executive session and, of course, there are a couple of other times you can do so whenever you' re dealing with your union stuff. However, these two cases have been pending for some time for the City for one reason or the other and I just simply request that we have an executive session so I can get Council advice on moving forward toward settling the cases. And that time would be when Ms. Spencer could determine, unless there is already a scheduled thought. MS — and your desire is to do both cases at the one session? CA —yes CM —do we know about how long that will take? CA —I' d say probably about 30 minutes. CM —the reason I ask is because we also need to schedule an executive session to bring back to you some issues with our labor negotiations with the fire union. And I' ve got some dates of when Mr. Mattimore is available, and I' m conscious about Council' s availability. The dates that he' s available, if you want to do them both at the same time, if I may Helen, are the 15th and the 29th that are Tuesdays. The 15th is the League of Cities dinner that night so unless you wanted to meet at 4:00, which you probably don't, if you did then we could meet at 4:00 and then give you plenty of time but I see heads shaking so I won't suggest that. But the other would be the 29th of January, and that is not a regular Council meeting night, but it is a Tuesday. CA —but I won' t be available. CM —well then how about if, may I suggest one other? MA —I suggest you guys work it out because all you want to do is set up a time CA —correct MA —you and Ms. Craig get together and then find out if we' re available. I think that's the plan isn't it. OK, so do you need a motion? CA —yes to schedule it. MM — move to direct the City Manager and the City Attorney to schedule a time for an executive discussion to discuss those things in item 18 and what the City Manager has. DR —second MA —okay Mr. Reeve' s seconded Mr. Minich' s motion. Any further discussion on this? Seeing none please vote. It does pass unanimously, thank you. Looking forward to an executive session. Executive Session 1 - 29 -08 at 5: 30pm - Fire Union Negotiations Page 1 of 2 Helen Spencer From: Helen Spencer Sent: Thursday, January 17, 2008 8: 47 AM To: ' Toni Craig' Cc: Joyce Shanahan Subject: RE: Executive Session 1 - 29 -08 at 5: 30pm - Fire Union Negotiations Toni Yes we need one to discuss City vs. Sharpe and Discuss City vs. Sand Pine Realty. I sent Joyce a verbatim of the portion in the last minutes and requested she advise me when to call this Executive Session. At that time the Fire Union was also included but I understand this needed to be accomplished first so this was set up for just the Fire Union. As soon as Joyce lets me know I will call Council and arrange the Executive Session for Sharpe and Sand Pine Realty and will keep you informed. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencer@fwb. org Original Message---- - From: Toni Craig [ mailto: tonicraig @cox. net] Sent: Wednesday, January 16, 2008 9: 10 PM To: Helen Spencer Subject: RE: Executive Session 1 - 29 -08 at 5: 30pm - Fire Union Negotiations Helen I didn' t pay enough attention here —I' m not needed for this session. But, we will still need another exec session. Toni L. Craig Attorney at Law Fla Bar No 115444 From: Toni Craig [ mailto: tonicraig@cox. net] Sent: Wednesday, January 16, 2008 5: 48 PM To: ' Helen Spencer' Subject: RE: Executive Session 1 -29 -08 at 5: 30pm - Fire Union Negotiations Helen At the last meeting, and again to Carol, I said I would not be available on 1/ 29. 1 will be working the polls at precinct 47from 5: 00 a. m. until 9: 00 p. m. at night. Toni L. Craig Attorney at Law Fla Bar No 115444 850) 243 -6969 From: Helen Spencer [ mailto: hspencer@fwb.org] 1/ 17/ 2008 Executive Session 1 - 29 -08 at 5 :30pm - Fire Union Negotiations Page 2 of 2 Sent: Wednesday, January 16, 2008 2: 59 PM To: Joyce Shanahan; Lisa Absher; tonicraig @cox. net Cc: Wayne Pullen ( E- mail); Bill Garvie; Dennis Reeves; Jim Hartwell; Mike Anderson; Mike Holmes; Mike Minich; Virgil Miller Subject: Executive Session 1 -29 -08 at 5: 30pm - Fire Union Negotiations Joyce: The following will be available for the above meeting: Mayor ( yes_ Holmes ( yes) Miller (will check his calendar, has not called back) Reeves ( yes) Garvie ( yes) Pullen ( yes) Hartwell ( out of town of business to Utah, unable to attend) Minich ( yes) Do you want me to go ahead with the meeting as I believe only a notice has to be put on the bulletin boards here at City Hall? I will check with Mark Wiltsie on these. Helen Spencer City Clerk -Fort Walton Beach 850 -833 -9509 850 -833 -9640 -Fax hspencer@fwb. org 1/ 17/ 2008  tar Council