Okaloosa County BOCC — August 11, 2015 — FY15-16 Budget Request for Okaloosa Tax Collector — reading text

Traveling Traveling Cost per Event Employee per Employee TOTAL Legislative 1 4 $125 $140 $34 $681 FTCA Executive 1 4 $125 $140 $34 $681 TOTAL $1,362 TOTAL SCHOOL, CONFERENCE OR OTHER TRAVEL $34,708 TOTAL TRAVEL REQUEST $45,208  POSTAGE WORKSHEET OKALOOSA Type of Mail Number of Items Postage Rate Total MASS MAILINGS: TAXES: Tax Notices - Real Property 105,658 0.51 $53,886 Tax Notices - Personal Property 12,919 0.51 $6,589 Reminder Notices - Real & Personal Property 7,149 0.51 $3,646 Installment Notices 9,572 0.59 $5,647 Informational Notice to Mortgagor 261 0.51 $133 TAGS AND REGISTRATIONS: Motor Vehicles 207,500 0.49 $101,675 OTHER: (Specify Type) Business Tax Receipts 14,000 0.49 $6,860 Tourist Tax 5,000 0.49 $2,450 Amount Reimbursed by County for Tax Mailings: ($70,000) TOTAL MASS MAILINGS $110,886 GENERAL CORRESPONDENCE Metered Mail 27,500 $0.49 $13,475 Priority Mail / Certified Mail Fluctuating Variable $3,500 TOTAL GENERAL CORRESPONDENCE $16,975 TOTAL POSTAGE REQUEST $127,861  EDUCATION WORKSHEET OKALOOSA SCHOOLS Number Sponsor City Tuition Texts Attending TOTAL TOTAL WORKSHOPS Number Sponsor City Tuition Texts Attending TOTAL IT Workshops TBA 175 4 $700 Leadership Okaloosa Niceville 900 2 $1,800 Gulf Power Economic Symp. TBA 150 4 $600 TOTAL $3,100 CONFERENCES AND SEMINARS Number Sponsor City Tuition Texts Attending TOTAL Spring TC Education Forum TBA 225 4 $900 Fall TC Education Forum TBA 225 8 $1,800 FABTO Conference TBA 250 3 $750 FGFOA Conference TBA 250 1 $250 FTDTA Conference TBA 225 4 $900 Ethics Seminar Online 75 4 $300 TOTAL $4,900 Number Sponsor City Tuition Texts Attending TOTAL TaxSys User Group TBA 150 8 $1,200 OCTC Training Day TBA 60 75 $4,500 TOTAL $5,700 OTHER EDUCATIONAL EXPENSES (SPECIFY) TOTAL TOTAL EDUCATION EXPENSES $13,700  Contract Worksheet OKALOOSA FY 2015-16 OBJECT ANNUAL CODE VENDOR NAME PURPOSE OF CONTRACT AMOUNT 4451 Copy Products Company copy machine lease $15,020 4451 MailFinance postage meter lease $4,700 4453 Ruckel Properties Niceville office lease terminating Dec. 31, 2015 $73,500 4654 Grant Street Goup Tax Collection and Billing system (TaxSys) $281,400 Maintenance contract for Q-Flow (ticketing and 4654 ACF Technologies queuing customers) $15,500 4654 RT Lawrence Maintenance contract for high speed processors $17,000 4654 Competitive Solutions, Inc. PBL ScoreCard Business Management Software $4,390 Annual maintenance for Accounting software (BUCS budgetary control system / CHIPS 4654 Donald R. Frey & Company payroll system) $9,500 principal/interest debt service payments for 62 Summit Bank Niceville building purchase $210,000 GRAND TOTAL $631,010  VEHICLE INVENTORY FORM OKALOOSA 2015-16 Year Leased or Vehicle Make Model Purchased Mileage Assigned Work Unit 2008 Ford Expedition 2008 91946 Field 2006 Ford Expedition 2006 87786 Field 2006 Ford Explorer 2006 53157 Ft Walton Beach Office 2008 Ford Expedition 2008 72391 Ft Walton Beach Office 2011 Toyt Scion 2012 31299 Maintenance 2012 Toyt Scion 2013 21646 Field 2012 Toyt Sienna 2014 32730 Ft Walton Beach Office  DATA PROCESSING PURCHASE JUSTIFICATION OKALOOSA LENGTH OF COST ITEM NUMBER MAKE AND PAYMENT FOR FISCAL REQUESTED REQUESTED MODEL NUMBER SCHEDULE YEAR 2015-16 FULL COST Network switch 1 WS-C3560X-48P-E $13,000 $13,000 Check One Below: REPLACEMENT OF EXISTING EQUIPMENT ADDITIONAL EQUIPMENT STATEMENT OF NEED: To include but not be limited to age, condition, response time, etc. of existing equipment. Network switch would provide needed hardware in our new Niceville location that would connect and route communication between multiple devices on our computer network, ie. Servers, desktop computers, and peripheral equipment. HOW LONG WILL THIS PURCHASE FULFILL THOSE NEEDS? Should be indefinite. ADDITIONAL COMMENTS OR PERTINENT INFORMATION 73 Eglin Pkwy N.E., Suite 111 4012 Commons Dr. West, Unit 122 Fort Walton Beach, FL 32548 Destin, FL 32541 302 N. Wilson Street, Suite 101 310 Van Matre Ave. Crestview, FL 32536 Suite 155, Building 210 Eglin AFB, FL 32542 506 Highway 85 North Niceville, FL 32578 (850) 689-5700 (850) 651-7300 OKALOOSA COUNTY TAX COLLECTOR www.okaloosatax.com Comprehensive Plan The Okaloosa County Tax Collector's office operates in a RedHat Linux, MSSQL and MySQL database environment with Windows 7 workstations. Currently, the software used on the tax and billing server is provided by Grantstreet Group. TAXSYS is a web based software for the collection and distribution of Taxes to include the Tourist Development Tax. Other systems include the Vital Statistics birth certificate issuance, Concealed Weapon License issuance, BUCS Accounting, Axis Camera system, High Speed Processor, QFLOW numbering system. OCTC servers operate on Server 2008. As an Agent for various state agencies, these combined systems are used to process Driver Licenses, Motor Vehicle transactions and various other state functions while providing a connection into shared interfaces for cashiering within TaxSys using Payment Express, Renew Express(Motor Vehicle renewal), and Deed Express. Currently 7 Tax Collector offices provide driver license services while Niceville is the only office to offer road testing. Goal: To keep existing printers and servers operating past the estimated life, repair parts have been purchased for in house repair as they fail. Replacement of printer only if repair does not work. 2015-2016 Update Antivirus Continue training regimen for IT department Website redesign for mobile capability Webserver replacement Replace management department laptops Upgrade Spam filter Upgrade to Office 365 Replacement of receipt printers on counters (Repaired 12 during FY14-15) 2016-2017 Update Antivirus Replace HP450 laptops Continue training regimen for IT department Renew SSL Certificates for the website as well as exchange server. BUCS Server upgrade Domain Server replacement Update Antivirus Continue training regimen for IT department Replace aging servers (HP DL320G5) 2017-2018 Update Antivirus Camera Server Replacement  DETAIL OF VACANT POSITIONS OKALOOSA Pos. Position Annual Rate # Days No. Classification 9/30/15 Vacant 9 Director of Tax Department 79,310 position was vacant during FY15 requesting position classification name change and funding for 9 months. Annual rate is * decreasing to $31,710 * Please insert additional lines if necessary.  2015-16 Tax Collector OKALOOSA Estimated Estimated Annual FTE By Activity FTE Transactions Property Tax