Okaloosa County BOCC — August 11, 2015 — FY15-16 Budget Request for Okaloosa Tax Collector — reading text

costs. 2 part time agents, 50 hours payperiod at $15.187 per 13 Employees (Temporary) 1A 2,366.00 hour, performing clerical duties. 1 part time agent, 40 hours per payperiod at $12.00 per hour, performing clerical duties. *Pay periods are biweekly. Certification Pay for Course Completion / 56 employees @ $1,250, 4 employees @ $938, and 5 employees @ $625 total 15 Special Pay 1A (623.00) $76,877, not including the Tax Collector (see attached certification worksheet). Annual leave payout for employees' separation ($10,000). 2152 FICA Regular 1A 12,346.00 7.65% of total salaries plus special pay ($3,586,941) 2251 Retirement - Official 1A (1,252.00) 42.27% of official salary ($129,152) 7.26% of total employee salary ($3,318,946), plus Temporary pay ($51,966), plus special pay ($86,877), less SMSC employee's 2252 Retirement - Employee 1A 7,515.00 salary pos. #2,3,4,7,60 ($459,580) & DROP employee salary pos. #5 ($71,575), less certification pay for SMSC and DROP ($7,500). ($2,919,134) 21.43% of total SMSC salary pos. #2,3,4,7,60 ($459,580), plus 2253 Retirement - SMS/SES 1A 2,408.00 certification pay ($6,250). ($465,830) 12.88% of total DROP salary pos. #5 ($71,575), plus certification 2254 Retirement - Drop 1A 560.00 pay ($1,250). ($72,825)  Health - 3% increase in premium amount, 79 employees for 12 months ($683,025), 3 employees for 8 months ($17,292), $700,317; Dental - 5% increase in premium amount, 79 employees for 12 months ($20,742), 3 employees for 8 months 23 Life & Health Insurance 1A 20,418.00 ($525), $21,267; Life/LTD - 0% change in premium amount, 79 employees for 12 months ($9,233), 3 employees for 8 months ($234), $9,467. *Amounts are per year. Also included is $8,800 for employee assistance program, identity theft protection, and drug tests. 24 Worker's Compensation 1A 241.00 Amount quoted by BoCC estimate of expected claims for unemployment based on actual 25 Unemployment Comp. 1A FY15 expenses and projected FY16 expenses. internet/cable services, Symantec AV, SKYPE, Webex, 3151 Electronic Data Processing II (3,000.00) Exchange 2013, bankruptcy software license, Accruint software license Bankruptcy, Personnel Issues, TPP tax warrants, Contract 3154 Prof. Services - Legal II 7,340.00 reviews, TDT, Clerk of Court case warrants, and legal retainer fees 3159 Prof. Services - Other II (16,000.00) auditing services to include expenses associated with IT 32 Accounting & Auditing II (1,500.00) penetration audit in-county and out of county travel to include all mileage, per diem, lodging, and misc travel expenses. Also includes travel 40 Travel II (1,883.00) for Field Enforcement Agents and Administrative personnel. See attached travel worksheet. 41 Communications II (1,308.00) phone/wireless service. Postage for DMV renewals, BTR, TDT mailouts, metered mail, 4251 Postage II 3,546.00 certified mail, and priority letters. See attached postage worksheet. electric, natural gas, and water/sewer for Niceville and Destin 43 Utilities II 27,120.00 office locations. (Oct -Dec Niceville has 2 locations) New Niceville location is larger 4451 R/L Office Equipment II 2,480.00 postage machine, letter opener, and copy machines rent (October - December) for Niceville office. Based on CPI 4453 R/L Office Space II (12,300.00) data, minimum 3%. Includes property taxes. property/liability insurance quoted by BCC plus additional for 45 Insurance & Surety II 2,905.00 new Niceville building, association insurance for Destin office, and notary renewals (5) 4651 R/M Office Equipment II 760.00 repairs to vault, safes, typewriters, etc. 4652 R/M Vehicles II (100.00) cleaning and preventative maintenance of vehicle fleet alarm monitoring, carpet cleaning, fire alarm monitoring, 4653 R/M Office Space II 8,120.00 landscaping services (Niceville location), A/C maintenance, elevator maintenance, and misc office repairs  TaxSys (4% contractual increase), RTL Highspeed maintenance, Qflow maintenance, TIG phone system maintenance, BUCS/Chips, Cisco Smartnet maintenance, Trivantis, Survey 4654 R/M E.D.P. II (12,619.00) Monkey, Barracuda Spam, WaveNet, HP server maint., website maint., PBL scorecard, Appointment software maintenance, disaster recovery 48 Promotional II (2,000.00) open roll and delinquent roll ad and community outreach 4951 Legal Advertisements II 435.00 advertising office supplies, envelopes, letterhead, toner cartridges, paper, computers,printers, scanners, UPS, USB drives, computer 52 Operating Supplies II 6,682.00 equipment, janitorial supplies, tax bills, BTR vending decals, BTR forms, fish charts, business cards, comment cards, chairs/furniture for Shalimar and Niceville locations. registration fees for various education. See attached education 5453 Education II (1,350.00) worksheet newspaper subscriptions, TC Dues, FABTO dues, FGFOA dues, IIA dues, city directories, NADA appraisal guides, Polk Motor 5454 Dues/Memberships II 967.00 Vehicle Guides, ID Checking Guides, News Service Florida, World Data and Statute books, labor law posters principal/interest debt service payments for Niceville Building 62 Buildings III 150,000.00 ($210,000), capital renovations and cabling to Niceville Building ($115,000) 6451 Equipment E.D.P. III (22,476.00) network switch for Niceville office modular furniture for new Niceville location, boardroom table 6452 Office Furniture III 20,000.00 for Shalimar office 6453 Office Equipment III (7,500.00) 6454 Vehicles III (20,000.00) 68 Intangible Assets (Software) III 17,000.00 upgrade to Office 365 GRAND TOTAL $339,097  PERMANENT POSITION JUSTIFICATION OKALOOSA POSITION POSITION NO.(S) 82, 83 DATA: POSITION TITLE Customer Service Agent FULL-TIME PART-TIME ANNUAL RATE $31,710 SALARY FUNDING $23,933 Primary functions to be performed: Vehicle and vessel (title and registration renewals), hunting and fishing licenses, tax payments (real and tangible, current and delinquent), business taxes, Driver License services, birth certificates, concealed weapons LOCATION: Position to be assigned to: Crestview, Niceville Main or Satellite Office: Both Department or Section: Branch office WORKLOAD: Current direct workload in this unit: Responsible for vehicle and vessel registration/renewals and titles, issuing/renewing hunting and fishing licenses, collecting tax payments for current real/tangible and delinquent real/tangible, issuing/renewing business tax receipts, full Driver License services, birth certificate services, as well as concealed weapons services # of positions currently performing this function: Full-Time 28 Mon. Hrs. Part-Time 1 Mon. Hrs. Temporary Mon. Hrs.