Okaloosa County BOCC — February 18, 2014 — Underground Electric Manhole — reading text

Schedule Acceptability Review Meeting: As set forth in the General Conditions. D. Progress Meetings: ENGINEER will schedule and conduct progress meetings at biweekly intervals. Coordinate dates of meetings with preparation of payment requests. 1. Attendees: In addition to representatives of OWNER and ENGINEER, each CONTRACTOR, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project. a. CONTRACTOR's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to CONTRACTOR's Construction Schedule. PROJECT MANAGEMENT AND COORDINATION OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 01310-4 SECTION 01310 Russell Stephenson - Electrical Manhole Rehabilitation PROJECT MANAGEMENT AND COORDINATION Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time. 1) Review schedule for next period. b. Review present and future needs of each entity present, including the following: 1) Interface requirements. 2) Sequence of operations. 3) Status of submittals. 4) Deliveries. 5) Off-site fabrication. 6) Access. 7) Site utilization. 8) Temporary facilities and controls. 9) Work hours. 10) Hazards and risks. 11) Progress cleaning. 12) Quality and work standards. 13) Status of correction of deficient items. 14) Field observations. 15) Requests for interpretations (RFIs). 16) Status of proposal requests. 17) Pending changes. 18) Status of Change Orders. 19) Pending claims and disputes. 20) Documentation of information for payment requests. 3. Minutes: ENGINEER will record and distribute to CONTRACTOR the meeting minutes. 4. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present. a. Schedule Updating: Revise CONTRACTOR's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting. E. Quality Control and Coordination Meeting(s): 1. | Scheduled by ENGINEER as necessary to review test and inspection reports and other matters relating to quality control of Work and work of other CONTRACTORs. PROJECT MANAGEMENT AND COORDINATION OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 01310-5 SECTION 01310 Russell Stephenson - Electrical Manhole Rehabilitation PROJECT MANAGEMENT AND COORDINATION 2. Attendees will include ENGINEER, OWNER’S Representative, CONTRACTOR, CONTRACTOR’s designated quality control representative, selected Subcontractors and Suppliers. F. — Pre-demolition Meetings: When required by OWNER, convene at site prior to commencing Work. Require attendance of entities directly affecting, or affected by, Work. Notify ENGINEER four days in advance of meeting date. Provide suggested agenda to ENGINEER to include reviewing conditions of demolition, preparation and installation or application procedures, and coordination with related Work and work of others. Aen G. Other Meetings: In accordance with Contract Documents and as may be required by OWNER. 1.7 PROGRESS OF WORK A. Include the Milestones and sequences of Work specified herein as a part of the progress schedule required under Section 01310, PROGRESS SCHEDULES. B. Shutdown of Existing Facilities: 1. All existing facilities shall be decommissioned prior to starting the Work. If connections to existing services or utilities or other work require the temporary shutdown of any existing operations or utilities, such activities shall be approved by the ENGINEER and shall be planned in detail with appropriate scheduling of the Work and coordinated with the ENGINEER. Such anticipated shutdowns and restarts shall be shown on the CONTRACTOR'S progress schedule and shall be updated with each schedule update. Appearance of the shutdown on the schedule shall not constitute acceptance by the ENGINEER to proceed. Requests for shutdown shall include the nature and duration of the interruption of services and shall include plans to expedite the Work, such as provisions for alternating work force in shifts, if necessary, and standby materials and equipment should any complications arise in completing the Work. The proposed plan shall be submitted to the ENGINEER at least 7 days prior to the planned activities. The ENGINEER will respond within 2 working days as to the acceptability of the planned shutdown. If the shutdown plan does not interfere with the operation of the system to maintain operations that meet current flows, and the shutdown plan is otherwise approved by the ENGINEER, every attempt will be made by the OWNER to comply with such shutdown; however, the OWNER reserves the right to deny the shutdown at any time due to emergency or unexpected events. 3. All materials and equipment (including emergency equipment) necessary to expedite the tie-in shall be on hand prior to the shutdown of existing services or utilities. 4. It may be necessary to do certain parts of the construction Work outside normal working hours in order to avoid undesirable conditions. The CONTRACTOR PROJECT MANAGEMENT AND COORDINATION OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 01310-6 SECTION 01310 Russell Stephenson - Electrical Manhole Rehabilitation PROJECT MANAGEMENT AND COORDINATION 1.8 shall do this Work at such times as specified herein, and at no additional cost to the OWNER. Do not make connections between existing work and new Work until necessary inspection and tests have been completed on the new Work and it is found to conform in all respects to the requirements of the Contract Documents. Construct Work in stages to allow for OWNER'S continuous uninterrupted operation during work activities. Coordinate construction schedule with the OWNER. Be responsible for temporary connections and pay for associated costs required to maintain OWNER'S operations. Perform Work continuously during critical connections and changeovers, and as required to prevent interruption of OWNER'S operations. Coordinate proposed Work with the owner before effecting shutdowns. Under no circumstances cease Work at the end of a normal working day if such actions may inadvertently cause a cessation of any facility operating process, in which case, remain onsite until necessary repairs are complete. Do not close lines, open valves, or take other action which would affect the operation of existing systems, except as specifically required by the Contract Documents and after approval of ENGINEER. ADJACENT FACILITIES AND PROPERTIES Examination: 1. Following acceptance of the Notice-to-Proceed, and before Work at site is started, CONTRACTOR, OWNER, and ENGINEER shall make thorough examination of pre-existing conditions including existing buildings, structures, and other improvements in vicinity of Work, as applicable, which might be damaged by CONTRACTOR’s operations. Periodic reexamination shall be jointly performed. 2. Record observations for signature of ENGINEER and CONTRACTOR. Documentation: 1. | Submit three copies of photographs or other records documenting examination for ENGINEER's signature. ENGINEER will review, sign, and return one record copy of every observation document and photograph to CONTRACTOR to be kept on file in CONTRACTOR’s field office as site records. 2. These observations and photographs are intended for use as indisputable evidence in ascertaining whether and to what extent damage occurred as a result of CONTRACTOR’s operations, and are for protection of adjacent property owners, CONTRACTOR, and OWNER. PROJECT MANAGEMENT AND COORDINATION OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 01310-7 SECTION 01310 Russell Stephenson - Electrical Manhole Rehabilitation PROJECT MANAGEMENT AND COORDINATION 1.9 OWNER FACILITIES A. Operation and Shutdown of Existing Facilities: 1. Continuous operation of OWNER’s facilities is of critical importance. Schedule and conduct activities to enable existing facilities to operate continuously, unless otherwise specified. 2. Conduct Work outside regular working hours on prior written consent of OWNER to meet Project schedule and avoid undesirable conditions. 3. Do not proceed with Work affecting a facility’s operation without obtaining ENGINEER’s advance approval of the need for and duration of such Work. B. Relocation of Existing Facilities: 1. During construction, it is expected that minor relocations of Work will be necessary. 2. Provide complete relocation of existing structures and Underground Facilities, including piping, utilities, equipment, structures, electrical conduit wiring, electrical duct bank, and other necessary items. 3. Use only new materials for relocated facility. Match materials of existing facility, unless otherwise shown or specified. 4. Perform relocations to minimize downtime of existing facilities. Install new portions of existing facilities in their relocated position prior to removal of existing facilities, unless otherwise accepted by ENGINEER. Ns 1.10 PHYSICAL CONDITIONS A. Exercise reasonable care to verify locations of existing subsurface structures and Underground Facilities. B. Thoroughly check immediate and adjacent areas subject to excavation by visual examination (and by electronic metal and pipe detection equipment, as necessary) for indications of subsurface structures and Underground Facilities. C. Make exploratory excavations where existing Underground Facilities or structures may potentially conflict with proposed Underground Facilities or structures. Conduct exploratory excavations in presence of ENGINEER and sufficiently ahead of construction to avoid possible delays to CONTRACTOR’s Work. 1.11 REFERENCE POINTS AND SURVEYS A. Location and elevation of bench marks are shown on Drawings. B. Dimensions for lines and elevations for grades of structures, appurtenances, and utilities are indicated on Drawings, together with other pertinent information required for laying PROJECT MANAGEMENT AND COORDINATION OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 01310-8 SECTION 01310 Russell Stephenson - Electrical Manhole Rehabilitation PROJECT MANAGEMENT AND COORDINATION out Work. If conditions vary from those indicated, notify ENGINEER immediately, who will make minor adjustments required. C. ENGINEER may perform checks to verify accuracy of CONTRACTOR’s layout Work and that completed Work complies with Contract Documents. D. Any existing survey points or other control markers destroyed without proper authorization will be replaced by owner of the survey points or control markers at the CONTRACTOR’s expense. E. CONTRACTOR’s Responsibilities: 1. 3. 10. 11. 12. Provide additional survey and layout as required. Locate and protect reference points prior to starting site preparation. Notify ENGINEER at least 3 working days in advance of time when grade and line to be provided by others will be needed. Check and establish exact location of existing facilities prior to demolition work and any connections thereto. In event of discrepancy in data or staking provided by ENGINEER, request clarification before proceeding with Work. Preserve and leave undisturbed control staking until ENGINEER has completed checks it deems necessary. Re-establish reference points resulting from destruction by CONTRACTOR’s