Okaloosa County BOCC — February 18, 2014 — Underground Electric Manhole — reading text

Boulevard, Suite 300, Fort Walton Beach, FL 32547 on September 25, 2013 at 10:00 AM. Representatives of OWNER and ENGINEER will be present to discuss the Project. Bidders are required to attend and participate in the conference in order to submit a bid. Once the conference is called to order, no additional bidders will be allowed to sign-in and hence, to be allowed to bid. ENGINEER will transmit to all prospective Bidders of record such Addenda as ENGINEER considers necessary to response to questions arising at the conference. Oral statements may not be relied upon and will not be binding or legally effective. ARTICLE 6 - SITE AND OTHER AREAS INSTRUCTIONS TO BIDDERS OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00100-4 SECTION 00100 Russell Stephenson - Electrical Manhole Rehabilitation INSTRUCTIONS TO BIDDER 6.01 The Site is identified in the Bidding Documents. All additional lands and access thereto required for temporary construction facilities, construction equipment, or storage of materials and equipment, to be incorporated into the Work are to be obtained and paid for by CONTRACTOR. Easements for permanent structures or permanent changes in existing facilities are to be obtained and paid for by OWNER unless otherwise provided in the Bidding Documents. ARTICLE 7 - INTERPRETATIONS AND ADDENDA 7.01 7.02 All questions about the meaning or intent of the Bidding Documents are to be submitted to ENGINEER in writing. Interpretations or clarifications considered necessary by ENGINEER in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by ENGINEER as having received the Bidding Documents. Questions received less than ten days prior to the date for opening of Bids may not be answered. Only questions answered by Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect. Addenda may be issued to clarify, correct, or change the Bidding Documents as deemed advisable by OWNER or ENGINEER. ARTICLE 8 - BID SECURITY 8.01 8.02 8.03 A Bid must be accompanied by Bid security made payable to OWNER in an amount of five percent (5%) of Bidder's total Bid price and in the form of a cashier's check or a Bid Bond on the form attached issued by a surety meeting the requirements of paragraphs 5.01 and 5.02 of the General Conditions. The Bid security of the Successful Bidder will be retained until such Bidder has executed the Contract Documents, furnished the required contract security and met the other conditions of the Notice of Award, whereupon the Bid security will be returned. If the Successful Bidder fails to execute and deliver the Contract Documents and furnish the required contract security within 15 days after the Notice of Award, OWNER may annul the Notice of Award and the Bid security of that Bidder will be forfeited. The Bid security of other Bidders whom OWNER believes to have a reasonable chance of receiving the award may be retained by OWNER until the earlier of 7 days after the effective date of the Agreement or 36 days after the bid opening whereupon Bid security furnished by such Bidder will be returned. Bid security of other Bidders whom OWNER believes do not have a reasonable chance of receiving the award will be returned within seven days after the Bid opening. ARTICLE 9 - CONTRACT TIMES (Refer to Section 00500, Article 4) ARTICLE 10 - LIQUIDATED DAMAGES (Refer to Section 00500, Article 4) INSTRUCTIONS TO BIDDERS OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00100-5 SECTION 00100 Russell Stephenson - Electrical Manhole Rehabilitation INSTRUCTIONS TO BIDDER ARTICLE 11 - SUBSTITUTE AND "OR-EQUAL" ITEMS 11.01 The Contract, if awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents. Whenever it is specified or described in the Bidding Documents that a substitute or "approved equal" item of material or equipment may be furnished or used by CONTRACTOR if acceptable to ENGINEER, and the CONTRACTOR intends to use a substitute or "approved equal,” two copies of any documentation required in the Specifications shall be submitted to the ENGINEER no later than 2 weeks prior to bid opening. The procedure for submission of any such application by CONTRACTOR and consideration by ENGINEER is set forth in the General Conditions and may be supplement in the General Requirements. ARTICLE 12 - SUBCONTRACTORS, SUPPLIERS, AND OTHERS 12.01 12.02 12.03 If OWNER requests the identity of certain Subcontractors, Suppliers, individuals, or entities to be submitted to OWNER in advance of the Effective Date of the Agreement as provided for in paragraph 6.06.B.(1) of the Supplementary Conditions, the apparent Successful Bidder, and any other Bidder so requested, shall within 7 days after receipt of a written request from the OWNER or the ENGINEER, submit to OWNER a list of all such Subcontractors, Suppliers, individuals, or entities proposed for those portions of the Work for which such identification is required. Such list shall be accompanied by an experience statement with pertinent information regarding similar projects and other evidence of qualification for each such Subcontractor, Supplier, individual, or entity if requested by OWNER. If OWNER or ENGINEER, after due investigation, has reasonable objection to any proposed Subcontractor, Supplier, individual, or entity, OWNER may, before the Notice of Award is given, request apparent Successful Bidder to submit a substitute, in which case apparent Successful Bidder shall submit an acceptable substitute, Bidder's Bid price will be increased (or decreased) by the difference in cost occasioned by such substitution, and OWNER may consider such price adjustment in evaluating Bids and making the contract award. If apparent Successful Bidder declines to make any such substitution, OWNER may award the Contract to the next lowest Bidder that proposes to use acceptable Subcontractors, Suppliers, individuals, or entities. Declining to make requested substitutions will not constitute grounds for forfeiture of the Bid security of any Bidder. Any Subcontractor, Supplier, individual, or entity so listed and against which OWNER or ENGINEER makes no written objection prior to the giving of the Notice of Award will be deemed acceptable to OWNER and ENGINEER subject to revocation of such acceptance after the Effective Date of the Agreement as provided in paragraph 6.06 of the General Conditions. CONTRACTOR shall not be required to employ any Subcontractor, Supplier, individual, or entity against whom CONTRACTOR has reasonable objection. ARTICLE 13 - PREPARATION OF BID INSTRUCTIONS TO BIDDERS OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00100-6 SECTION 00100 Russell Stephenson - Electrical Manhole Rehabilitation INSTRUCTIONS TO BIDDER 13.01 A bid form is included with the Bidding Documents. Additional copies may be obtained from the ENGINEER. The Bidder shall submit an original and two (2) copies of the bid form. All blanks on the Bid form shall be completed by printing in ink or by typewriter and the Bid signed. A Bid price shall be indicated for each section, Bid item, alternative, adjustment unit price item listed therein, or the words “No Bid”, “No Change”, or “Not Applicable” entered. A Bid by a corporation shall be executed in the corporate name by the president or a vice- president or other corporate officer who has legal authority to sign. The corporate seal shall be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation shall be shown below the signature. A Bid by a partnership shall be executed in the partnership name and signed by a partner (whose title must appear under the signature). The official address of the partnership shall be shown below the signature. A Bid by a limited liability company shall be executed in the name of the firm by a member and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm must be shown below the signature. A Bid by an individual shall show the Bidder's name and official address. A Bid by a joint venture shall be executed by each joint venturer in the manner indicated on the Bid form. The official address of the joint venture must be shown below the signature. All names shall be typed or printed in ink below the signature. The Bid shall contain an acknowledgment of receipt of all Addenda, the numbers of which shall be filled in on the Bid form. The address and telephone number for communications regarding the Bid shall be shown. If the Bidder is an out-of-state corporation, the Bid shall contain evidence of Bidder's authority and qualification to do business as an out-of-state corporation in the State of Florida in accordance with Article 3. Bidder's state contractor license number for the State of Florida shall also be shown on the Bid form. Contractor shall be licensed in accordance with the requirements of Chapter 489 of the Florida Statues. ARTICLE 14 - BASIS OF BID; EVALUATION OF BIDS 14.01 Lump Sum Price A. Bidders shall submit a Bid on a Lump Sum basis for the work described by the plans, specifications, and Summary of Work (Section 01010). The Lump Sum INSTRUCTIONS TO BIDDERS OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00100-7 SECTION 00100 Russell Stephenson - Electrical Manhole Rehabilitation INSTRUCTIONS TO BIDDER shall be complete compensation for a complete and operating system described in the Contract Documents. 14.02 The Bid price shall include such amounts as the Bidder deems proper for overhead and profit on account of cash allowances, if any, named in the Contract Documents as provided in paragraph 11.02 of the General Conditions. 14.03 When completion times are not set forth in the agreement but instead are to be specified by the BIDDER, bid prices will be compared after adjusting for differences in the time designated by Bidders for Substantial Completion. The adjusting amount will be determined at the rate set forth in the Contract Documents for liquidated damages for failing to achieve Substantial Completion for each day before or after the desired date appearing in Article 9. ARTICLE 15 - SUBMTTTAL OF BID 15.01 A Bid shall be submitted no later than the date and time prescribed and at the place indicated in the advertisement or invitation to Bid and shall be enclosed in an opaque sealed envelope plainly marked with the Project title (and, if applicable, the designated portion of the Project for which the Bid is submitted), the name and address of the Bidder, and shall be accompanied by the Bid security and other required documents. Ifa Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate envelope plainly marked on the outside with the notation "BID ENCLOSED." A mailed Bid shall be addressed to: Clerk of Circuit Court ATTN: Gary Stanford 302 N. Wilson St. #203 Crestview FL 32536 NOTE: _Crestview is Not A Next Day Delivery Site For Overnight Carriers. ARTICLE 16 - MODIFICATION AND WITHDRAWAL OF BID 16.01 A Bid may be modified or withdrawn by an appropriate document duly executed in the manner that a Bid must be executed and delivered to the place where Bids are to be submitted prior to the date and time for the opening of Bids. 16.02 If within 24 hours after Bids are opened any Bidder files a duly signed written _ notice with OWNER and promptly thereafter demonstrates to the reasonable satisfaction of OWNER that there was a material and substantial mistake inthe preparation of its Bid, that Bidder may withdraw its Bid, and the Bid security will be returned. Thereafter, if the Work is rebid, that Bidder will be disqualified from 1) further bidding on the Work, and 2) doing any work on the Contract, either as a subcontractor or in any other capacity. INSTRUCTIONS TO BIDDERS OKALOOSA COUNTY WATER