Okaloosa County BOCC — February 18, 2014 — Underground Electric Manhole — reading text

CONTRACT & LEASE INTERNAL COORDINATION SHEET RECEIVED AUG 19 gO Dept. Monitor Name: adhe Litfeel) Ls Crews Hons penfene. Document has been reviewed and includes any attachments or exhibits. Contract/Lease Number: Tracking Number: 213-)3 Contractor/Lessee Name: 7A) Grant Funded: YES___ NO Purpose: Unclersfound Clat ica) [Men bole Rehed © Kars]! Sfacno7 WW] Date/Term: 90) aay < 1. [EYGREATER THAN $50,000 Amount: __7#392 2. (.) GREATER THAN $25,000 Depariment: Ld 3.0 $25,000 OR LESS Kr F pivade "No Corprod Clause gees Hey Procurement requirements are met: Le cow _sLial rchesing Director or designee Risk Management Review WHI WA Date: 3/ 2of, cs County Aitorney Review Risk Mdnager or designee Date: aus County Attorney —“~ Following Okaloosa County approval: Contracts & Grants Document has been received: Date: Contracts & Grants Manager BOARD OF COUNTY COMMISSIONERS AGENDA REQUEST DATE: December 3, 2013 TO: Honorable Chairman and Members of the Board FROM: Richard Brannon SUBJECT: Award of Bid for Underground Electrical Manhole Rehabilitation DEPARTMENT: _ Purchasing BCC DISTRICT: ALL STATEMENT OF ISSUE: Bids were opened on October 10, 2013. One (1) bid was received from Bill Smith Electric, Inc. (Gonzales, FL). Their bid (meeting specifications) is in the amount of $201,207.00. This includes one additive alternate (+$10,995.00) and one deductive alternate (-$90,424.00). BACKGROUND: The work covered under this bid/contract is for rehabilitation of the e electrical systems in manholes at the Russell Stephenson Water Reclamation Facility. Funds are available in the FY 13/14 budget. OPTIONS: Award or Reject. RECOMMENDATION: Staff recommends awarding to Bill Smith Electrical, Inc. in the amount e bidder meeting specifications and “UA Richard Brannon, Diré¢tor-” 11/25/2013 RECOMMENDED BY: , County Administrator GA 11/25/2013 APPROVED BY: Ernie Padgett, County Administrator | Packet Pg. 81 Agenda Okaloosa County Board of Commissioners Tuesday, December 3, 2013— 8:30 AM Crestview Courthouse I. Employee Awards Il. Public Information Update 1. Public Information Officer PowerPoint III. County Administrator's Update IV. Commissioner's Minute V. Public Comments Related to Current Agenda VI. Consent Agenda 1. Request approval to award the bid for Plew Pump Station Package Rehabilitation to Wilo USA, they being the lowest bidder meeting specifications. Bid Amount $217,340.00 2. Request approval of final payment in the amount of $4,230.00 to Electric Motor Repair for repair services on motors & pumps for water wells, pump stations and treatment plants 3. Request approval of the re-appointment of Joe A. Rector, Jr. to the Plumbing Competency Board 4. Request approval of the Final Plat for Marina Landing Bungalows Phase III 5. Request approval to transfer $2,495 from general fund reserve to Growth Management Department rental budget for space in the Water and Sewer Building 6. Request approval of and authorize the Chairman to execute the Library Cooperative Interlocal Agreement 7. Request approval to submit and authorize the Chairman to execute the required Notice of Intent for the National Pollutant Elimination System Phase II Permit 8. Request approval of the appointment of Damian Curtis to the Construction Competency Board Revised: 11/26/2013 2:59 PM Page 1 of 3 Regular Meeting (North) Agenda December 3, 2013 10. Request approval of FY 2014 Budget Resolutions and Budget Transfer 11. Request Board approval to sell surplus vehicles and equipment at auction 12. Request approval to move forward with the sale of Surplus Equipment at auction in December 2013 13. Request approval of payment of outstanding Airgas invoices totaling $6382.16. District: All 14. Request approval of and authorize the Chairman to execute Change Order # 1 to Contract # C13-2006-WS with Gulf Coast Underground for manhole rehabilitation services. District: All 15. Request approval to adjust the speed limit postings on Old Bethel Road. District: 1 16. Request approval of and authorize the Chairman to execute a contract amendment with the Florida Department of Corrections for the use of inmate labor for the Parks Department. District: All VII. Department Business A. Richard Brannon/Purchasing 1. Request approval to award a contract for Misdemeanor Probation Services to Judicial Probation Services. District: All B. Kay Godwin/Human Resources 1. Request confirmation of County Administrator's recommendation to hire Tourist Development Director. District: All C. Dino Villani/Public Safety 1. Request approval of and authorize the Chairman to execute a Software Support Agreement with TriTech Software Systems for maintenance & support for Computer Aided Dispatch for County Warning Point D. Jeff Littrell/Water & Sewer Okaloosa County Board of Commissioners Page 2 Printed 11/26/2013 NN s/U/oe Ae Te Regular Meeting (North) Agenda December 3, 2013 1. Provide update on future water supply planning and request approval to move forward with the Shoal River Buffer Land Acquisition with grant funding. E. — John Hofstad/Public Works 1. Request a correction to the record on Board action relating to amendments 1 and 2 to Contract# C14-2099-PW. District: All 2. Request approval of reimbursement of costs incurred to date, and staff direction concerning continued beach cleaning operations by the Parks Division until February 2014. District: 2 & 5 3. Request approval of and authorize the Chairman to execute a Cooperation Agreement with the Holt Volunteer Fire Department for a new park in the Holt area. District: 3 F. Donald Turner/Facility Maintenance 1. Request staff direction regarding construction of the new Sheriff's building in Shalimar. District: All VIII. New Business 1. Request Board selection of Chairman and Vice Chairman for 2014 IX. Public Comments Okaloosa County adheres to the Americans with Disabilities Act and will make reasonable accommodations for access to this meeting upon request. Please call the County Administrator’s Office at (850) 651-7515 to make a request. For Hearing Impaired, Dial 1-800-955-8771 (TDD), and 1-800-955-8770 (Voice). Requests must be received at least 48 hours in advance of the meeting in order for Okaloosa County to provide the requested service. Okaloosa County Board of Commissioners Page 3 Printed 11/26/2013 SECTION 00500 Russell Stephenson - Electrical Manhole Rehabilitation STANDARD AGREEMENT SECTION 00500 - EJCDC STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR ON THE BASIS OF A STIPULATED PRICE THIS AGREEMENT is by and between The Board of County Commissioners, Okaloosa County, Florida (hereinafter called OWNER) and Bill Smith Electric, Inc. (hereinafter called CONTRACTOR). OWNER and CONTRACTOR, in consideration of the mutual covenants hereinafter set forth, agree as follows: ARTICLE 1 — WORK 1.01 CONTRACTOR shall complete all Work as specified or indicated in the Contract Documents. The Work is generally described as follows: ARTICLE 2 — THE PROJECT 2.01 The Project for which the Work under the Contract Documents may be the whole or only a part is generally described as follows: Russell Stephenson - Electrical Manhole Rehabilitation Project: Includes, but is not limited the underground electrical system rehabilitation that shall include the electrical manhole repair, dewatering system, electrical conduit installation and replacement, and high water level monitoring system. Price shall include but not limited to, mobilization, demobilization, material, equipment and machinery and all other appurtenances and related work required to complete the Work. ARTICLE 3 — ENGINEER 3.01 The Project has been designed by Constantine Engineering, Inc. who is hereinafter called ENGINEER and who is to act as OWNER'S representative, assume all duties and responsibilities and have the rights and authority assigned to ENGINEER in the Contract Documents in connection with completion of the Work in accordance with the Contract Documents. ARTICLE 4 —CONTRACT TIME 4.01 Time of the Essence: A. All time limits for Milestones, if any, Substantial Completion, and completion and readiness for final payment as stated are essence of the Contract. 4.02 Days to Achieve Substantial Completion and Final Payment: STANDARD AGREEMENT OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00500 - 1 SECTION 00500 Russell Stephenson - Electrical Manhole Rehabilitation STANDARD AGREEMENT A. The Work will be substantially completed within 90 days from the date when the Contract Time commences to run as provided in paragraph 2.03 of the General Conditions, and completed and ready for final payment in accordance with paragraph 14.07.B of the General Conditions within 120 days from the date when the Contract Time commences to run. 4.03 Liquidated Damages A. D. Amount: In case of failure on the part of the CONTRACTOR to complete the work within the time(s) specified in paragraph 4.02 above, or within such additional time(s) as may be granted by the COUNTY in accordance with Article 12 of the General Conditions, the COUNTY will suffer damage, the amount of which is difficult, if not impossible, to ascertain. Therefore, the CONTRACTOR shall pay to the COUNTY, as liquidated damages, the amount established in the schedule below for each calendar day of delay that actual completion extends beyond the time limit specified until such reasonable time as may be required for final completion of the work. In no way shall costs for liquidated damages be construed as penalty on the CONTRACTOR. Daily Charge Original Contract Amount Per Calendar Day $50,000 and under $ 311 Over $50,000 but less than $250,000 $ 972 $250,000 but less than $500,000 $1,584 $500,000 but less than $2,500,000 $1,924 $2,500,000 but less than $5,000,000 $2,694 $5,000,000 but less than $10,000,000 $3,902 $10,000,000 but less than $15,000,000 $6,102 $15,000,000 but less than $20,000,000 $7,022 $20,000,000 and over $7,022 plus 0.2% for any amount over $20,000,000 Determination of Number of Days of Default: For all contracts, regardless of whether the contract time is stipulated in calendar days or working days, the default days shall be counted in calendar days. Conditions under which Liquidated Damages are imposed: Should the CONTRACTOR or, in case of his default, the Surety, fail to complete the work within the time stipulated in paragraph 4.02 above, or within such extra time as may have been granted by the OWNER in accordance with Article 12 of the General Conditions, the CONTRACTOR or, in case of his default, the Surety, shall pay to the OWNER, not as a penalty, but as liquidated damages, the amount so due as determined by the Code requirements, as provided above. Right of Collection: The OWNER shall have the right to apply as payment on STANDARD AGREEMENT OKALOOSA COUNTY WATER AND SEWER DATE: 8/15/2013 00500 - 2 SECTION 00500 Russell Stephenson - Electrical Manhole Rehabilitation STANDARD AGREEMENT such liquidated damages any money which is due to the CONTRACTOR by the r OWNER. E. Permitting CONTRACTOR to Finish Work: Permitting the CONTRACTOR to continue and to finish the work, or any part of it, after the expiration of the contract time allowed, including extensions of time granted to the CONTRACTOR, shall in no way act as a waiver on the part of the OWNER the liquidated damages due under the contract. F, Completion of Work by OWNER: In case of default of the contract and the completion of the work by the OWNER, the CONTRACTOR and his Surety shall be liable for the liquidated damages under the contract, but no liquidated damages shall be chargeable for any delay in the final completion of the work by the OWNER due to any unreasonable action or delay on the part of the OWNER. ARTICLE 5 — CONTRACT PRICE 5.01 OWNER shall pay CONTRACTOR for completion of the Work in accordance with the Contract Documents an amount in current funds equal to the sum of the