Okaloosa County BOCC — August 2, 2016 — 2016-17 Shirley Conroy Grant Application FINAL REVISED — reading text

FAX NUMBER: (850) 689-5882 8. E-MAIL ADDRESS: meubanks@okaloosaclerk.com 9. PROJECT LOCATION [County(ies)]: Okaloosa 10. PROPOSED START DATE:09/15/2016 ENDING DATE: June 30, 2017 11. ESTIMATED PROJECT FUNDING REQUESTED: Grant Funds $ 332,194.50 Local $ 36,910.50 TOTAL $ 369,105.00 Shirley Conroy Rural Area Capital Assistance Program Grant Application 15 Rev. 07/01/2016 12. I hereby certify that this document has been duly authorized by the governing body of the applicant, and the applicant intends to complete the project, and to comply with any attached assurances if the assistance is awarded. Charles K. Windes Jr., Chairman TYPED NAME OF AUTHORIZED REPRESENTATIVE AND TITLE SIGNATURE OF AUTHORIZED REPRESENTATIVE DATE 13. Local Coordinating Board Approval I hereby certify that this grant has been reviewed in its entirety by the County Coordinating Board. COORDINATING BOARD CHAIRPERSON'S SIGNATURE DATE Shirley Conroy Rural Area Capital Assistance Program Grant Application 16 Rev. 07/01/2016  EXHIBIT B PROPOSED PROJECT FUNDING I. Project Description and Cost – Include a copy of the TRIPS vehicle order form used to determine price or quote received for other capital equipment to document cost. Capital equipment - Prioritize based on need. If vehicle, specify type of vehicle and fuel type (gas, diesel, alternative) 1. Transit vans/small bus w/ wheelchair accessory (5) $ 354,105 Gas operated 2. Graphics $ 15,000 3 $0.00 Total Project Cost $ 369,105 II. Funding Participation A. Transportation Disadvantaged Trust Funds (90%) * $ 332,194.50 B. Local Match (10%) * $ 36,910.50 C. Total Project Cost $ 369,105.00 * If REDI, include 100% of the total project cost on the Transportation Disadvantaged Trust Funds line and “REDI” on the Local Match line. Shirley Conroy Rural Area Capital Assistance Program Grant Application 17 Rev. 07/01/2016  EXHIBIT C SCOPE Who: Okaloosa County Board of County Commissioners is applying for the Shirley Conroy Rural Capital Equipment Grant to serve the residents of rural Okaloosa County with trips whose origin or destination is in the rural area within the service area. According to the 2010 U.S. Census, the population of Okaloosa County was approximately 181,000 with the rural population at approximately 22,000. Although Crestview is the County Seat of Okaloosa County, it is a small city located in rural County but is the fastest growing city in Florida. What: The Grant will assist the county in acquiring approximately five (5) wheelchair accessible Ford Transit small buses for trips whose origin originates in rural Okaloosa County or whose destination is rural Okaloosa County. The buses will be purchased with an on-board camera and surveillance system. After delivery, the County will wrap the buses with the Emerald Coast Rider Logo. These vehicles will be dedicated to rural service trips. These buses are for service expansion and will not replace buses or vans in the fleet currently serving rural Okaloosa County. Where: Okaloosa County is located in Florida’s panhandle or the northwestern portion of the state. The unique makeup of the county provides its biggest transportation challenge with the urbanized area being located in the southern portion of the County and the rural area in the northern portion. The two areas are separated by three military bases including Eglin Air Force Base, Hurlburt Field and Duke Field. The County’s contracted transit operator currently rents an office and parking spaces from a non-profit group located in Crestview. However, the County is in the process of applying for grant funds to purchase a mobile office which will be located in the rural area (Crestview). When: Service is currently being provided to citizens of rural Okaloosa County. However, demand continues to increase and resources are limited which has resulted in an increase in denial of trips. The Project will officially start immediately after award of the Grant with submitting the order form to TRIPS for purchase of the buses. Project trips will officially start after buses are delivered which is anticipated to be 90 to 120 days after the order is placed. The project length is ongoing throughout the useful life of the buses. The County will seek to continue the level of service after the useful life of the buses by seeking funding to replace the buses. How: Utilize current contractor to provide more trips by increasing number of buses in fleet inventory in rural area. Priority for service will be with any unmet needs and denials of rural area citizens including providing more trips to the urbanized area of the county as well as out-of-county trips. Vehicles will be purchased from the state contract, TRIPS-15-MB-NB, which is managed by the Florida Department of Transportation Public Transit Office. The Ford Transit Vehicles U4X will be equipped with three (3) wheelchair passengers and seven (7) folding seats. Shirley Conroy Rural Area Capital Assistance Program Grant Application 18 Rev. 07/01/2016 The 10% match for the Shirley Conroy Grant will come from Program Income that has been earned from service contracts for providing transportation service. Why: Crestview, located in rural Okaloosa County, is one of the fastest growing cities in the state of Florida. Demand Response trips who origin and/or destination is in rural Okaloosa County comprises approximately 37% of all the County’s Demand Response Trips. These trips include transportation to employment, medical facilities, social events, recreation, day care, shopping and other personal trips. The 2014 per capital income for the County was $21,525, which is almost $5,000 below the State of Florida’s average. Further, persons below the poverty level for the County was 20.5% which is four percentage points higher than the State’s average. These dedicated rural buses will provide more public transportation service in rural Okaloosa County and its more needy residents where the trip origin or destination is rural Okaloosa County. Mobility throughout the County continues to be a challenge for all Okaloosa County residents but for the most vulnerable populations such as the disabled, elderly, low- incomed or incapacitated minors, it’s especially difficult. With the recent increase in the number of denials as well as the unmet needs of some of the most rural portions of the County, Okaloosa County would greatly benefit from this Capital Grant award. Status of 2014/2015 and 2015/2016 Grants: Not-applicable Shirley Conroy Rural Area Capital Assistance Program Grant Application 19 Rev. 07/01/2016  EXHIBIT D AUTHORIZING RESOLUTION RESOLUTION NO. 16 - ________ A RESOLUTION of the BOARD OF COUNTY COMMISSIONERS of Okaloosa County, hereinafter BOARD, hereby authorizes the filing and execution of a Shirley Conroy Rural Area Capital Assistance Program Grant Application with the Florida Commission for the Transportation Disadvantaged. WHEREAS, this BOARD has the authority to file and is eligible to receive this Grant and to undertake a transportation disadvantaged service project as authorized by Section 427.0159, Florida Statutes, and Rule 41-2, Florida Administrative Code. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD THAT: 1. The BOARD has the authority to enter into this grant agreement. 2. The BOARD authorizes the Chairman, or in the Chairman’s absence, the Vice Chairman, to sign the grant agreements and all other grant documents which may be required in connection with the grant application and agreement, if awarded, during the term of the grant. 3. The BOARD’S Registered Agent in Florida shall be the Chairman of the Board of County Commission. The Registered Agent’s address is: 1250 N. Eglin Parkway, Suite 102, Shalimar, FL 32579. 4. The BOARD authorizes the Chairman, or in the Chairman’s absence, the Vice Chairman, to sign the grant agreement and all other grant documents which may be required in connection with the grant application and agreement, if awarded, during the term of the grant. 5. The BOARD authorizes the Contracts and Grants Manager to sign any reimbursement invoices on behalf of the County. DULY PASSED AND ADOPTED THIS _______ Day of __________, 2016. BOARD OF COUNTY COMMISSIONERS OKALOOSA COUNTY, FLORIDA __________________________________________________ Charles K. Windes Jr., Chairman ATTEST: Clerk of Circuit Court J. D. Peacock II By: ________________________ Clerk Shirley Conroy Rural Area Capital Assistance Program Grant Application 20 Rev. 07/01/2016  EXHIBIT E STANDARD ASSURANCES The recipient hereby assures and certifies that: (1) The recipient will comply with the federal, state, and local statutes, regulations, executive orders, and administrative requirements which relate to discrimination on the basis of race, color, creed, religion, sex, age, and handicap with respect to employment, service provision, and procurement. (2) Public and private for-profit, transit and paratransit operators have been or will be afforded a fair and timely opportunity by the local recipient to participate to the maximum extent feasible in the planning and provision of the proposed transportation planning services. (3) The recipient has the requisite fiscal, managerial, and legal capacity to carry out the Transportation Disadvantaged Program and to receive and disburse State funds. (4) The recipient intends to accomplish all tasks as identified in this grant application. (5) The recipient is aware that the Shirley Conroy Rural Area Capital Assistance Program Grant is a reimbursement grant. Reimbursement of funds will be approved for payment upon receipt of a properly completed invoice with supporting documentation such as the vendor’s invoice preferably reflecting a zero balance due or a copy of the cancelled check along with the vendor’s invoice. If this project consists of a vehicle purchase, the application for title reflecting the Commission as the first lienholder is also required. (6) The recipient is aware that the approved project must be complete by June 30, 2017, which means the equipment must be received by that