Fort Walton Beach Resolution — 2023-03 Accepting Grant Funding for Martisa Road Stromwater Project — reading text

Upon review and written acceptance by the Department' s Grant Manager, the Grantee may proceed with payment request submittal. DEP Agreement No. LPA0292, Attachment 3, Page 1 of 2 Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement following the conclusion of the task. Task 3: Construction Deliverables: The Grantee will replace the existing corrugated metal pipe for the Martisa Road NW area in accordance with the construction contract documents. Documentation: The Grantee will submit 1) a copy of the final design; 2) a signed acceptance of the completed work to date, as provided in the Grantee' s Certification of Payment Request; 3) a signed Engineer' s Certification of Payment Request; and 4) dated color photographs of work performed representative of the entire project). Performance Standard: The Department' s Grant Manager will review the documentation to verify that the deliverables have been completed as described above. Upon review and written acceptance by the Department' s Grant Manager, the Grantee may proceed with payment request submittal. Payment Request Schedule: The Grantee may submit a payment request for cost reimbursement no more frequently than monthly. PROJECT TIMELINE & BUDGET DETAIL: The tasks must be completed by, and all documentation received by, the corresponding task end date. Cost reimbursable grant funding must not exceed the budget amounts as indicated below. Task Budget Grant Task Start Task End Task Title No. Category Amount Date Date Contractual 1 Design and Permitting 65, 000 07/ 01/ 2022 06/ 30/ 2025 Services Bidding and Contractor Contractual 2 5, 000 07/ 01/ 2022 06/ 30/ 2025 Selection Services Contractual 3 Construction 217, 500 07/ 01/ 2022 06/ 30/ 2025 Services Total: 287, 500 DEP Agreement No. LPA0292, Attachment 3, Page 2 of 2  STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Public Records Requirements Attachment 4 1. Public Records. a. If the Agreement exceeds $ 35, 000.00, and if Grantee is acting on behalf of Department in its performance of services under the Agreement, Grantee must allow public access to all documents, papers, letters, or other material, regardless of the physical form, characteristics, or means of transmission, made or received by Grantee in conjunction with the Agreement ( Public Records), unless the Public Records are exempt from section 24( a) of Article I of the Florida Constitution or section 119. 07( 1), F. S. b. The Department may unilaterally terminate the Agreement if Grantee refuses to allow public access to Public Records as required by law. 2. Additional Public Records Duties of Section 119. 0701, F. S., If Applicable. For the purposes of this paragraph, the term " contract" means the " Agreement." If Grantee is a " contractor" as defined in section 119. 0701( 1)( a), F. S., the following provisions apply and the contractor shall: a. Keep and maintain Public Records required by Department to perform the service. b. Upon request, provide Department with a copy of requested Public Records or allow the Public Records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119, F. S., or as otherwise provided by law. c. A contractor who fails to provide the Public Records to Department within a reasonable time may be subject to penalties under section 119. 10, F. S. d. Ensure that Public Records that are exempt or confidential and exempt from Public Records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the contractor does not transfer the Public Records to Department. e. Upon completion of the contract, transfer, at no cost, to Department all Public Records in possession of the contractor or keep and maintain Public Records required by Department to perform the service. If the contractor transfers all Public Records to Department upon completion of the contract, the contractor shall destroy any duplicate Public Records that are exempt or confidential and exempt from Public Records disclosure requirements. If the contractor keeps and maintains Public Records upon completion of the contract, the contractor shall meet all applicable requirements for retaining Public Records. All Public Records stored electronically must be provided to Department, upon request from Department' s custodian of Public Records, in a format specified by Department as compatible with the information technology systems of Department. These formatting requirements are satisfied by using the data formats as authorized in the contract or Microsoft Word, Outlook, Adobe, or Excel, and any software formats the contractor is authorized to access. f. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, F.S., TO THE CONTRACTOR' S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THE CONTRACT, CONTACT THE DEPARTMENT' S CUSTODIAN OF PUBLIC RECORDS AT: Telephone: ( 850) 245- 2118 Email: public. serviceskfloridadep. gov Mailing Address: Department of Environmental Protection ATTN: Office of Ombudsman and Public Services Public Records Request 3900 Commonwealth Boulevard, MS 49 Tallahassee, Florida 32399 Attachment 4 1ofI Rev. 4/ 27/ 2018  STATE OF FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Special Audit Requirements State and Federal Financial Assistance) Attachment 5 The administration of resources awarded by the Department of Environmental Protection ( which may be referred to as the ' Department", ' DEP", " FDEP" or " Grantor", or other name in the agreement) to the recipient (which may be referred to as the " Recipient", " Grantee" or other name in the agreement) may be subject to audits and/or monitoring by the Department of Environmental Protection, as described in this attachment. MONITORING In addition to reviews of audits conducted in accordance with 2 CFR Part 200, Subpart F -Audit Requirements, and Section 215. 97, F. S., as revised ( see " AUDITS" below), monitoring procedures may include, but not be limited to, on- site visits by DEP Department staff, limited scope audits as defined by 2 CFR 200.425, or other procedures. By entering into this Agreement, the recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Department of Environmental Protection. In the event the Department of Environmental Protection determines that a limited scope audit of the recipient is appropriate, the recipient agrees to comply with any additional instructions provided by the Department to the recipient regarding such audit. The recipient further agrees to comply and cooperate with any inspections, reviews, investigations, or audits deemed necessary by the Chief Financial Officer (CFO) or Auditor General. AUDITS PART I: FEDERALLY FUNDED This part is applicable if the recipient is a State or local government or a non-profit organization as defined in 2 CFR 200. 330 A recipient that expends $ 750,000 or more in Federal awards in its fiscal year, must have a single or program - specific audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F. EXHIBIT 1 to this Attachment indicates Federal funds awarded through the Department of Environmental Protection by this Agreement. In determining the federal awards expended in its fiscal year, the recipient shall consider all sources of federal awards, including federal resources received from the Department of Environmental Protection. The determination of amounts of federal awards expended should be in accordance with the guidelines established in 2 CFR 200. 502- 503. An audit of the recipient conducted by the Auditor General in accordance with the provisions of 2 CFR Part 200. 514 will meet the requirements of this part. For the audit requirements addressed in Part I, paragraph 1, the recipient shall fulfill the requirements relative to auditee responsibilities as provided in 2 CFR 200. 508- 512. A recipient that expends less than $750, 000 in federal awards in its fiscal year is not required to have an audit conducted in accordance with the provisions of 2 CFR Part 200, Subpart F -Audit Requirements. If the recipient expends less than $ 750, 000 in federal awards in its fiscal year and elects to have an audit conducted in accordance with the provisions of 2 CFR 200, Subpart F -Audit Requirements, the cost of the audit must be paid from non- federal resources ( i.e., the cost of such an audit must be paid from recipient resources obtained from other federal entities. 4. The recipient may access information regarding the Catalog of Federal Domestic Assistance ( CFDA) via the internet at https: Hsam. 2ov/content/ assistance- listings. Attachment 5 1 of 6 BGS -DEP 55- 215 revised 11/ 8/ 2022 PART II: STATE FUNDED This part is applicable if the recipient is a nonstate entity as defined by Section 215. 97( 2), Florida Statutes. In the event that the recipient expends a total amount of state financial assistance equal to or in excess of 750, 000 in any fiscal year of such recipient ( for fiscal years ending June 30, 2017, and thereafter), the recipient must have a State single or project -specific audit for such fiscal year in accordance with Section 215. 97, F. S.; Rule Chapter 69I- 5, F. A.C., State Financial Assistance; and Chapters 10. 550 ( local governmental entities) or 10. 650 ( nonprofit and for-profit organizations), Rules of the Auditor General. EXHIBIT 1 to this form lists the state financial assistance awarded through the Department of Environmental Protection by this agreement. In determining the state financial assistance expended in its fiscal year, the recipient shall consider all sources of state financial assistance, including state financial assistance received from the Department of Environmental Protection, other state