Okaloosa County BOCC — October 4, 2016 — Sept 6, 2016 regular meeting minutes — reading text

Purchasing : Contract renewal and amendment with US Ecology , Inc . d/b/a EQ Florida , Inc. , Contract #C14-2099-PW September 6 , 2016 -5- Minute Book 75 , Page 136 Okaloosa County Board of County Commissioners 41 . Purchasing : Contract with Southern Rock and Lime , Inc . to provide base , milling materials , and associated supplies 42. Purchasing : Authorization to begin contract negotiations with Polyengineering , Inc . for engineering services for the Reclaimed Water Transmission Mains Project 43 . Purchasing : Recommendation to award bid for heating , ventilation , and air conditioning control services for the Destin-Fort Walton Beach Airport to Siemens Industry , Inc. 44. Purchasing : Contract with Emerald Coast Striping , LLC to construct safety improvements on P . J . Adams Parkway 45. Purchasing : Approval to auction vehicles and equipment through Global Auction Company 46. Purchasing : Amend review committee for Inmate Food Services RFP by replacing Ashley Rendon with Randy McDaniel 47 . Purchasing : Accept name change . from Hatch Mott MacDonald on Contract Numbers C06-1343-PW , Cl4-2080-PW , and Cl4-2135-AP to Mott MacDonald and approve payment of outstanding invoices 48 . Purchasing: Approve payment of invoices totaling $2 , 646 for services provided by the State Attorney 49. Public Works : Amendment to Contract #C15-2252-PW with Town of Cinco Bayou relating to 2015 Florida Boating Improvement Program appropriations 50 . Public Works : FOOT Local Agency Program (LAP) agreement for P . J . Adams Right-of-way grant and signature resolution RESOLUTION NO . 16-154 51 . Public Works : Request from Nicki Cox (Island Sands Beach Weddings) for Qualified Beach Vendor Certificate for calendar year 2016 52. Public Works : Public event permit request from Irreverent Warriors for hike along county beaches and various roadways on September 10 , 2016 53 . Public Works : Transfer the "Little League Park" now known as the Shalimar /Port Dixie Ball Park to Unincorporated MSTU funded budget 54 . Public Works : FY 2017 Tax Roll Assessment and Budget for Bluewater Bay MSBU RESOLUTION NO . 16-152 55. Tourist Development : Interlocal Agreement with Okaloosa Island Fire District for fire protection and training services 56. Tourist Development: Modification to membership of Tourist Development Department advertising agency RFP review committee 57. Tourist Development : Advising Board of additional FY 2017 Ql marketing opportunities (information only) September 6 , 2016 -6- Minute Book 75 , Page 137 Okaloosa County Board of County Commissioners 58 . Tourist Deve l opment : Monthly reconciliation of Promotional Reserves 59 . Water & Sewer : Renewal of lease at 1308A Odd Fellow Road with Dent Tech 60 . Water & Sewer : Final payment to Royster Contracting LLC on Contract #Cl6-2410 - WS in the amount of $50 , 745 61 . Water & Sewer : Gator Boring Task Order #13 for the Lancaster Force Main Project 62 . Water & Sewer : Constantine Engineering Task Order #29 for FY 2017 subsurface utility engineering services 63 . Water & Sewer : Constantine Engineering Task Order #28 for FY 2017 Sunshine State One-Call of Florida services 64 . Water & Sewer : Contact renewal and Amendment #3 (Contract #C89-0067-WS) with SunGard Public Sector for software maintenance and transaction processing fee associated with on-line payments 65 . Water & Sewer : Contract renewal and Amendment #2 (Contract #Cl5-2285-WS) with Selectron Technologies , Inc . for software support and maintenance 5 yeas . 24 . Public Safety : Final payment to Panhandle Animal Welfare Society (PAWS) for animal control services in the amount of $39 , 998 . 33 Mr . Harris requested an update on the accountability and viability of PAWS services . Public Safety Director Alvin Henderson stated the i tern before the Board is the closeout of the current year contract with PAWS . He reported the new contract has many checks and balances . Mr . Henderson advised that he has received a list of the animal control officers , as well as recommendations from the Veterinarians Association for improvements to animal control services . He stated there will be quarterly reviews and more stringent requirements regarding complaints . Mr . Harris made motion , seconded by Mr . Boyles , to approve this item . 5 yeas . Mr . Boyles referred to Item #9 and stated a number of recommendations from the Institute of Senior Professionals have been implemented . He saw benefit in possible reorganization of the Solid Waste Department , more contract oversight , and adequate and consistent enforcement of the contract . Mr . Boyles stated he be l ieves these recommendations will be helpful with regard to bulk pickup issues . September 6 , 2016 -7- Minute Book 7 5 , Page 138 Okaloosa County Board of County Commissioners PUBLIC HEARING - ORDINANCE AMENDING DEVELOPMENT DESIGN STANDARDS OF LAND DEVELOPMENT CODE Mr . Stewart stated the proposed ordinance is to amend Chapter 6 Development Design Standards of the Land Development Code (LDC) , specifically Section 6 . 05 . 00 for Landscaping and Subsection 6 . 05 . 02 Landscape Area Requirements . He advised that this public hearing has been advertised in compliance with legal requirements . Mr . Elliot Kampe rt , Growth Management Director , explained the current language in Subsection 6 . 05 . 021 of the LDC requires use of "shade trees " for front perimeter landscape areas . Subsection 6 . 05 . 022 requires use of " canopy trees " for parking lot landscaping. In recent years there have been four requests for variances to substitute palm trees for the required shade or canopy trees . In each case the Board of Adjustment granted the variance . The beach areas represent special conditions and circumstances not generally found in other areas of the county . This includes soil conditions , salt air , tourist destination/ resort character , and aesthetic conditions shared with the City of Destin . Mr . Kampert stated the proposed change will allow palm trees adaptive to Northwest Florida as acceptable required trees only on Okaloosa Island and the unincorporated area of Destin/Moreno Point . The Planning Commission recommended approval of the amendment at its public hearing on August 11 , 2016 by unanimous vote . No one came forward to speak in favor of or in opposition to the proposed changes . Mrs . Ketchel made motion , seconded by Mr . Harris , to adopt the ordinance changes as presented . 5 yeas . ORDINANCE NO . 16-15 PUBLIC HEARING - ORDINANCE AMENDING WATER & SEWER ORDINANCE Mr . Stewart stated the proposed ordinance repeals Chapter 2 4 of the Code of Ordinances which details water and sewer services . Staff seeks Board approval to adopt a new five-year rate plan . He stated this is a legislative matter and was properly advertised in accordance with the law . Mr . Jeff Littrell , Water & Sewer Director , briefly spoke on the proposed changes in the rate structure which is identified in the ordinance as Appendix A. The proposed rates for the next five years are : • October 1 , 2016 - 0% rate increase September 6 , 2016 -8- Minute Book 75 , Page 139 Okaloosa County Board of County Commissioners  • October 1, 2017 - 0 % rate increase • October 1, 2018 - 2 . 5 % rate increase • October 1, 2019 2 . 5 % rate increase • October 1, 2020 2 . 5 % rate increase No one came forward to speak in favor of or in opposition to the requested amendment . Mr . Boyles made motion , seconded by Mrs . Ketchel , to adopt the proposed ordinance as presented . 5 yeas. ORDINANCE NO . 16 - 16 HUMAN RESOURCES SCREENING COMMITTEE FOR TOURIST DEVELOPMENT DEPARTMENT DIRECTOR POSITION Ms . GinNeal McVay , Human Resources Director , stated at the August 2 meeting the Board voted to appoint a citizen-at-large to the committee to review applications for the Tourist Development Department (TDD ) Director position . Subsequently , a news release was published requesting letters of interest be submitted for this appointment . Ms . McVay reported four individuals responded to the news release . They were Lino Maldonado , Martin Owen , Ken Wampler and L. A. Woodall . She advised that the Tourist Development Council (TDC) appointed Joe Guidry as its representative to the committee and requested Interim TDD Director Darrel Jones be added as an ex officio member . Mr . Hofstad told the Board they may appoint one or more citizens . Mr . Harris made motion , seconded by Mrs . Ketchel , to appoint Mr . Jones as an ex-officio member to this committee . 5 yeas . Mrs . Ketchel made motion , seconded by Mr . Harris , to appoint Lino Maldonado and Ken Wampler as citizens - at-large to this review committee . Mr . Boyles stated he was thinking of appointing someone outside the industry . Mr . Goodwin concurred but said there was little interest expressed in serving on the committee from the general public . 5 yeas . TOURIST DEVELOPMENT - WORKSHOP TOPICS Mr . Darrel Jones , Interim Tourist Development Department (TDD) Director , stated the TDD staff has recommended a number of TDD workshop topics associated with each penny of the tourist tax . He recommended a workshop be delayed until the new TDD Director is on board . September 6 , 2016 -9 - Minute Book 75 , Page 140 Okaloosa County Board of County Commissioners Mr . Harris concurred , saying he believes the new director should play an integral part in the workshop . Mr . Windes asked the Board if there is an appetite to comply with the recommendation . Upon inquiry by Mrs . Ketchel , Mr . Hofstad stated recruitment for the position will take 60 to 90 days . Mrs . Ketchel noted a new commissioner will be coming on board as well and perhaps the workshop should be delayed . Mr . Harris made motion , seconded by Mrs . Ketchel , to defer scheduling the TDD workshop until after the first of the year . 5 yeas . PURCHASING - CONTRACT WITH STRATEGIC CONTRACT SOLUTIONS Mrs . Zan Fedorak , Purchasing Manager , stated quotes were sought for lead generating services for the Emerald Coast Convention Center (ECCC) . The initial one-year contract amount is $40 , 210 . 08 with possibilities of renewals with mutual agreement by both parties . These services are a means to produce new business for the ECCC . The target audiences include corporate , association , government , social , educational , sports , religious , and military events and meeting planners . Mr . Harris made motion , seconded by Mrs . Ketchel , to authorize the Chairman to execute the contract with Strategic Contract Solutions for lead generating services for the ECCC . Mr . Boyles expressed his skepticism but stated he will give it one year . 5 yeas . PURCHASING ISSUANCE OF REQUEST FOR BIDS FOR DISPOSITION OF UNCLAIMED REMAINS Mrs . Fedorak stated staff has prepared a request for bids (RFB) to find a designated entity within the State of Florida willing to perform the services necessary to provide for the determination of indigency and humane disposition of unclaimed deceased persons whose deaths occurred or remains were found in Okaloosa County . She noted that two RFBs have been prepared , one of which provides determination of indigent status as an option . Mrs. Ketchel