READ ALONGSIDE THE SOURCE
Okaloosa County BOCC — January 18, 2013 — Action Item Printout — reading text
Part 1 of 1. These parts divide the reading text for browsing; they are not the source document's page numbers.
Machine-extracted text — 97-Action Item Printout.pdf
Machine-extracted OCR text · Review label: Machine produced / unreviewed
Compare this copy with the preserved source. Review labels describe the recorded status of this file; they do not guarantee that the text is error-free. Spacing and line breaks are retained, with long lines wrapped to fit the screen.
BOARD OF COUNTY COMMISSIONERS
AGENDA REQUEST
DATE: January 8, 2013
TO: Honorable Chairman and Members of the Board
FROM: Don Turner
SUBJECT: Approve Contract for Jail Fire Sprinkler System
DEPARTMENT: Facility Maintenance
BCC DISTRICT: All
STATEMENT OF ISSUE: The Board is requested to authorize the Chairman to execute a
contract, and all other necessary documents, with SEAGO Fire Protection, LLC of Ponce
de Leon, Florida, for $132,009.00 to install the final phase of the fire sprinkler system and
all related work at the county jail.
BACKGROUND: Almost five years ago, the county agreed to complete the fire sprinkler
system at the county jail within five years to bring the facility into full compliance with the
prevailing regulatory requirements. In February 2012, Facilities Maintenance staff
requested a budget estimate from the county's current fire sprinkler contractor (attached)
for the cost to complete the system to meet the requirements.
The budget estimate provided by the contractor reflected an estimated cost of $76,030 to
complete the system. FM requested and the Board approved $78,000 in the FY '13 Capital
Outlay budget (attached) to cover the cost of the work. The agreement with the City of
Crestview Fire Marshall is to have the system completed by the end of April 2013.
The project was bid out recently and the lowest responsive bid for the project was $132,009
(bid attached) by SEAGO Fire Protection, LLC of Ponce de Leon, Florida. The county's
current fire sprinkler contractor didn't submit a bid. When asked about the significant
variance between their budget estimate and the bids received on the project, the county's
current fire sprinkler contractor indicated that their estimating team had left out of their
bid over 100 sprinkler heads, system design fees, pressure and flow testing, and some other
elements of the project. There's no liability attached for the disparity.
To complete the work and provide a small amount of contingency funding should missed
scope items or concealed conditions be discovered, the Board is requested to approve
$65,0000 in additional funding for the project. If approved, this will bring the total
funding for the project to $143,000. If authorized, the additional funding will come from
capital projects reserves.
RECOMMENDATIONS: The Board is requested to authorize the Chairman to execute a
contract, and all other necessary documents, with SEAGO Fire Protection, LLC of Ponce
de Leon, Florida, for $132,009.00 to install the final phase of the fire sprinkler system and
all related work at the county jail.
RECOMMENDED BY:
APPROVED BY:
James D. Curry, County Administrator